Europaudvalget 2008-09
EUU Alm.del Bilag 515
Offentligt
LETTER OF INTENTTO PARTICIPATE IN THE CO-FINANCING OF THE PERMANENTMEMBER OF THECOSAC SECRETARIAT AND THE COSTS OF RUNNING THE OFFICE ANDWEBSITE OF COSAC
On behalf of.............................................. [Parliament], I wish to indicate that ourParliament is prepared to take part in the co-financing of the Permanent Memberof the COSAC Secretariat and the costs of running the office and website ofCOSAC. This undertaking is given subject to the conditions specified below.1. The commitment to participate in the co-financing is valid from 1 January 2010until 31 December 2011. It replaces any commitment made earlier for (part of)this period.2. The commitment is valid only if national parliaments of at least thirteen otherMember States make a similar commitment.3. The commitment is to pay a share of the cost of maintaining the PermanentMember of the COSAC secretariat, and of necessary technical costs for the officeand the website, up to a maximum expenditure of eighty thousand euros (€80.000) per year. The type of expenditure for which the contribution may be used("approved expenditure") is defined in paragraph 4. The share is calculated bydividing the approved expenditure, up to € 80.000, by the number of parliamentstaking part in the co-financing. The maximum contribution per parliament is €5.714,29 per year.1The contribution will be paid promptly on request to the parliament that hasseconded a staff member to serve as the Permanent Member of the COSACSecretariat ("the administrating parliament"), after the end of the year to which thecontribution refers. The administrating parliament will provide to the otherparliaments participating in the co-financing an audit report of its approved
1
I.e. 1/14 of € 80.000
expenditure for maintaining the Permanent Member of the COSAC secretariat andthe costs of running the website of COSAC. It will certify that the expenditure hasbeen accounted and audited according to the rules of the administratingparliament. The report will be provided with the request for payment as soon aspossible after the end of each calendar year.4. The contribution may be used by the administrating parliament for the costs ofrunning COSAC's office (including, but not limited to official travel, computer,telecommunications and stationery costs) and to help cover the ancillary costs, inexcess of salary and salary-linked payments, of maintaining a staff member inBrussels (including, but not limited to away-from-home allowances, housing inBrussels, allowances for travelling home, removal costs on appointment and end-of-service). The contribution is not to be used towards the regular salary paid bythe administrating parliament or for salary-linked payments (including payrolltaxes, pension contributions etc.).5. If the administrating parliament's approved expenditure is less than € 80.000,the contribution will be calculated as a share of the actual expenditure. If thelump-sum contribution does not cover the approved expenses (cf. paragraph 4),the deficit will be absorbed by the administrating parliament.
Date ...........................................
Signature............................................ ...............................Title ...................................................................................
Parliament.........................................................
