Europaudvalget 2016
KOM (2016) 0809
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EUROPEAN
COMMISSION
Brussels, 4.1.2017
SWD(2016) 451 final
COMMISSION STAFF WORKING DOCUMENT
on the implementation of Directive 2010/53/EU
Accompanying the document
REPORT FROM THE COMMISSION TO THE EUROPEAN REPORT FROM THE
COMMISSION TO THE EUROPEAN PARLIAMENT, THE COUNCIL, THE
EUROPEAN ECONOMIC AND SOCIAL COMMITTEE AND THE COMMITTEE
OF THE REGIONS
on the implementation of Directive 2010/53/EU of the European Parliament and of the
Council of 7 July 2010 on standards of quality and safety of human organs intended for
transplantation
{COM(2016) 809 final}
EN
EN
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COMMISSION STAFF WORKING DOCUMENT
on the implementation of Directive 2010/53/EU on standards of quality and
safety of human organs intended for transplantation
Table of Contents
1. Introduction ......................................................................................................................................... 4
2. Verification of the transposition of Directive 2010/53/EU ................................................................. 5
3. Implementation of Directive 2010/53/EU ........................................................................................... 5
3.1. Identification of and tasks of the competent authorities and overall set-up ................................. 6
3.1.1. Organisational set-up ............................................................................................................. 6
3.1.2. The national level .................................................................................................................. 7
3.1.3. Combination of levels: regional, national and supra-national ............................................... 8
3.1.4. Involvement of regional authorities and nature of their tasks ............................................... 9
3.1.5. Involvement of European Organ Exchange Organisations and nature of their tasks .......... 10
3.1.6. Conclusion on the overall set-up of authorities and tasks under Article 17 ........................ 11
3.2. Organ donation and procurement ............................................................................................... 12
3.2.1. Authorisation of procurement organisations ....................................................................... 12
3.2.2. Procurement teams coming from abroad to procure organs ................................................ 15
3.2.3. Framework for ensuring procurement organisations' compliance with the Directive ......... 16
3.2.4. Personnel involved in the procurement ............................................................................... 18
3.2.5. Consent system for organ donation ..................................................................................... 20
3.2 6. The selection and protection of living donors ..................................................................... 22
3.2 7. The follow-up of transplanted patients ................................................................................ 24
3.2.8. Other key principles governing organ donation .................................................................. 25
3.3. Transport of organs intended for transplantation ....................................................................... 26
3.4. Authorisation of transplantation centres and qualification of personnel .................................... 27
3.4.1. Authorisation of transplantation centres .............................................................................. 27
3.4.2. Framework for ensuring compliance with the Directive in transplantation centres ............ 30
3.4.3. Personnel involved in transplantation activities .................................................................. 31
3.5. Framework for quality and safety............................................................................................... 33
3.6. General points............................................................................................................................. 34
3.6.1. Legal framework for non-compliance with the Directive (penalties) ................................. 34
3.6.2 Organ trafficking .................................................................................................................. 36
4. Conclusion ......................................................................................................................................... 36
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Annex
ANNEX 1:
List of competent authorities and corresponding tasks under Article 17
List of figures
FIGURE 1:
FIGURE 2:
FIGURE 3:
FIGURE 4:
FIGURE 5:
FIGURE 6:
FIGURE 7:
FIGURE 8:
FIGURE 9:
Transplants and donors in 2014 in the European Union and Norway
Levels of competent authorities declared to implement tasks under Article 17
National level: number of competent authorities declared
Combination of levels for authorities in charge of tasks under Article 17
Membership in a European Organ Exchange Organisation
Member States granting authorisations for procurement organisations
Duration of authorisations for procurement organisations
Procurement teams coming from abroad to retrieve organs
Measures to ensure compliance with the Directive for procurement
FIGURE 10: Methods to ensure professional competence of procurement personnel
FIGURE 11: National consent systems for organ donation
FIGURE 12: Member States granting authorisations for transplantation centres
FIGURE 13: Duration of authorisations for transplantation centres
FIGURE 14: Measures to ensure compliance with the Directive in transplantation centres
FIGURE 15: Methods for ensuring professional competence of the transplant personnel
FIGURE 16: Adoption and implementation of operating procedures
FIGURE 17: Penalties laid down for infringements to national provisions
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1. Introduction
Organ transplantation has become a major medical practice at the international level over the
past decades. It is the most cost-efficient way to cure renal failure, but also the only treatment
available so far for end-stage failure of liver, heart, lung, pancreas or sometimes small bowel.
However, the shortage of human organs - donated by living or deceased donors - remains a
key challenge. Almost 32000 transplants (see Figure 1) took place in the European Union
(EU) in 2014, but also more than 4000 patients died on the transplant waiting lists, while
other patients also died while not even on the lists. In total in 2014, 4523 living donors
1
(LD)
donated their organs along with more than 10000 deceased donors (DD) (counting both
Donation after Brain Death (DBD) and Donation after Circulatory Death (DCD)). The
following figure provides an overview of the type and number of organs transplanted in 2014
in the EU.
Transplants in 2014 in the European Union
(28 EU Member States + Norway)
Kidney
Liver
Heart
Lung
Pancreas
Small
Transplants
Bowell
(total)
19670
7390
2146
1822
818
44
31890
(21,7%)
(3,3%)
38,7
14,5
4,2
3,6
1,6
0,1
62,8
19944
7490
2180
1855
849
44
32362
38,9
14,6
4,2
3,6
1,7
0,1
63
Donors
(DD:
deceased)
10033 DD
(4523 LD)
19,7
10147
19,8
EU
(% LD)
pmp
EU +
Norway
pmp
Figure 1. Transplants and donors in 2014 in the European Union and Norway
(Source:
Council of Europe Transplant Newsletter 2015)
[pmp: per million population]
The European Commission supports Member States to increase organ availability, to improve
donation and transplant systems and to ensure quality and safety of these activities. To tackle
these challenges, the Commission adopted in 2008 the “Action plan on Organ Donation and
Transplantation (2009-2015)”
2
, in order to strengthen cooperation between Member States.
Furthermore, and with a particular focus on quality and safety, the European Union adopted in
2010 Directive 2010/53/EU
3
on standards of quality and safety of human organs intended for
transplantation. The Directive is based on Article 168 of the Treaty on the Functioning of the
European Union
4
which allows the EU to introduce safety and quality rules for substances of
human origin. In 2012, the Commission adopted Implementing Directive 2012/25/EU
5
laying
down information procedures for the exchange, between Member States, of human organs
intended for transplantation.
1
Data extracted from 2015 Newsletter Transplant, International figures on donation and transplantation for 2014
https://www.edqm.eu/sites/default/files/newsletter_transplant_2015.pdf
2
Communication from the Commission of 8 December 2008 - Action plan on Organ Donation and
Transplantation (2009-2015): Strengthened Cooperation between Member States , COM(2008) 819
3
OJ L 207, 6.8.2010
http://eur-lex.europa.eu/LexUriServ/LexUriServ.do?uri=OJ:L:2010:207:0014:0029:EN:PDF
4
http://eur-lex.europa.eu/legal-content/EN/TXT/PDF/?uri=CELEX:12012E/TXT&from=EN
5
OJ L 275, 10.10.2012
http://eur-lex.europa.eu/LexUriServ/LexUriServ.do?uri=OJ:L:2012:275:0027:0032:EN:PDF
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The Commission supports Member States in the implementation of the Directives and the
Action Plan through co-financing projects under the EU Health Programme, and sometimes
the EU Research Programme. The Commission also organises regular meetings of national
competent authorities (network established by the Directive) and dedicated working groups to
address specific topics under the Action Plan.
Article 22 of Directive 2010/53/EU requires Member States to report to the Commission
every three years on their activities undertaken to implement the Directive. Article 22 also
obliges the Commission to transmit to the European Parliament, the Council, the European
Economic and Social Committee and the Committee of the Regions a report on the
implementation of this Directive. The present report was drafted in order to meet the
Commission’s reporting requirements and thus presents for the first state of play on the
implementation of Directive 2010/53/EU. In order to prepare this report, the Commission
launched a survey in 2014 to which all 28 EU Member States and one EEA country
(Norway)
6
responded. Additional requests for clarification were sent and answered by
Member States. This report reflects the national situations until December 2014.
2. Verification of the transposition of Directive 2010/53/EU
According to Article 31 of the Directive, Member States had to “bring into force the laws,
regulations and administrative provisions necessary to comply with this Directive by 27
August 2012.” In order to verify whether all Member States have correctly and sufficiently
transposed into their national law the requirements of the Directive, the Commission is
currently carrying out a “transposition check”. Where necessary detailed follow-up questions
have been sent to individual Member States to seek clarification concerning the transposition
of certain provisions. So far, this exercise has pointed to a significant degree of transposition
across the EU. Nevertheless, pending the responses received on the requests for clarification,
further action may be needed to ensure full transposition of the Directive across all EU
Member States.
3. Implementation of Directive 2010/53/EU
While the “transposition check” is a legal exercise based on the analysis of the national
legislations, the present report is a reflection of the actual implementation of the Directive and
focuses on the concrete activities, measures and policies taken and reported by Member States
to implement the Directive.
For the first implementation survey, the Commission decided to focus on those aspects that
are important to understand the oversight mechanisms put in place in the Member States. The
following Articles in the Directive are particularly noteworthy:
-
6
the identification of the different competent authorities and their tasks (Section 3.1. linked
to Articles 17 and 21);
See the list of countries and official acronyms:http://publications.europa.eu/code/en/en-5000600.htm
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-
-
-
the schemes to authorise procurement organisations as well as donor and recipient
protection (Section 3.2. linked to Articles 5, 7, 12, 14 and 15);- the transport of organs
(Section 3.3., Article 8);the schemes to authorise transplantation centres (Section 3.4.,
Articles 9, 12, 17);
the framework for quality and safety; in particular the existence of operating procedures
(Section 3.5., Articles 4, 11, 17);
general considerations (Section 3.6., e.g. penalties for infringement of national rules,
Article 23).
3.1. Identification of and tasks of the competent authorities and overall set-up
To understand oversight mechanisms in place, it is first necessary to map per country all
competent authorities responsible for the tasks defined by Article 17 (Section 3.1.1). It
appears that these authorities are national bodies, but sometimes also regional or international
entities. Beyond this general view of the organisational set-up, the national level (3.1.2.) will
therefore be examined, while the combination of levels (3.1.3.), the regional (3.1.4.) and
supra-national (3.1.5.) levels will be scrutinised in subsequent sections. This analysis is
supported by the information set out in Annex 1, listing tasks described in Article 17 and the
authorities responsible for their implementation.
3.1.1. Organisational set-up
Article 17 is a key provision in the Directive and concerns the designation and tasks of
competent authorities. It foresees that Member States “designate one or more competent
authorities” and “may delegate, or may allow a competent authority to delegate, part or all the
tasks assigned to it […] to another body […] deemed suitable”, i.e. to delegated bodies. These
authorities and bodies are responsible for the following tasks listed in Article 17:
(a) establish and keep updated a
framework for quality and safety
(as defined in Article 4);
(b) ensure that procurement organisations and transplantation centres are
controlled or
audited
on a regular basis;
(c) grant, suspend or withdraw
authorisations
to procurement organisations and
transplantation centres;
(d) put in place a
reporting system and management procedure for reporting serious adverse
events and reactions (SARE),
also called
biovigilance;
(e) issue
guidance
to healthcare establishments, professionals and other parties involved in all
stages of the chain from donation to transplantation (e.g. guidance for the collection of
relevant post-transplantation information);
(f) participate in the
network of competent authorities
(as defined in Article 19);
(g) supervise
cross-border exchange of organs
(as provided for Article 20);
(h) ensure
protection of personal data.
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The definitions of “competent authority”
7
as well as of “delegated body”
8
leave Member
States significant discretion, which leads to a variety of approaches for national
implementation. Annex 1 provides a full list of competent authorities and delegated bodies as
declared by the 28 Member States and Norway as well as their corresponding tasks.
Only in few countries, all tasks of Article 17 are implemented by a single competent
authority. Usually several competent authorities are involved, from different levels: national,
infra-national (regional/local) or supra-national.
Figure 2. Levels of competent authorities declared to implement tasks under Article 17
(national, EOEO, regional)
For all 29 countries considered, competent authorities (or delegated bodies) have been
appointed at national level. Twelve countries involve European Organ Exchange
Organisations, while nine countries also use regional-level authorities (Figure 2).
3.1.2. The national level
The 29 countries considered reported a total of 68 competent authorities operating at national
level, including 21 delegated bodies (an average of 2.3 authorities declared per country).
Only five countries (BE, BG, CY, ES, HR) report to have just one body at national level
(Figure 3). Fourteen countries declared having two authorities, while six countries report
having three authority(ies) and four countries reported having four competent authorities. The
7
Article 3 (b) defines a competent authority as “an authority, body, organisation and/or institution responsible
for implementing the requirements of this Directive.” For the ease of reference, competent authorities will be
referred to in this report as “CAs”and apart from this chapter where the two categories are explained, “CAs” will
commonly include both competent authorities and and delegated bodies (“DBs”).
8
Article 17 stipulates that “Member States may delegate, or may allow a competent authority to delegate, part or
all of the tasks assigned to it under the Directive to another body which is deemed suitable under national
provisions. Such a body may also assist the competent authority in carrying out its functions.”
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involvement of multiple authorities and delegated bodies calls for a good coordination
between them. The same applies for Member States that work with European Organ
Exchange Organisations and authorities at regional level.
Figure 3. National level: number of competent authorities and delegated bodies declared
National Ministries of Health
Ministries of Health often play a key role in the implementation of Directive 2010/53/EU, but
Member States define the national Ministries' powers as regards the tasks under Article 17 in
different ways. For 17 countries, the relevant national Ministry has been reported as a
competent authority even when it delegates (some of) its tasks to other bodies, whereas for the
12 other Member States (BG, CY, DK, EE, ES, HU, IE, LV, MT, PT, SE, UK) the
corresponding Ministry is not defined as a competent authority as it does not perform any
operational task on its own and has delegated all tasks.
Delegated bodies
16 Member States also report having appointed delegated bodies, usually just one single
delegated body (in 13 countries). These delegated bodies are often public agencies depending
on the Ministries of Health. In five countries, delegated bodies include hospitals operating as
transplantation centres at a regional (Sweden) or national levels (Denmark, Estonia, Latvia,
Norway). Eurotransplant and Scandiatransplant, two European Organ Exchange
Organisations, were reported by eight respectively four countries as delegated bodies
contributing to tasks under Article 17.
3.1.3. Combination of levels: regional, national and supra-national
In 15 countries, two further levels, besides the national level, are involved in the
implementation of the Directive: regional authorities and European Organ Exchange
Organisations (EOEOs). Figure 4 shows the different levels involved and the different
combinations of levels. The figure highlights the complexity of the oversight settings and the
necessity of good coordination mechanisms in each country and between countries.
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Figure 4. Combination of levels for authorities in charge of tasks under Article 17
Tasks implemented at national level, levels of competent authorities involved per task
Key tasks under Article 17, which are typically performed at national level, include (a)
framework for quality and safety,
(d)
SARE/biovigilance,
(e)
issue guidance,
(f)
attend
meetings of the network of competent authorities,
and (h)
personal data protection.
Unless the
countries have regions with important responsibilities (see next section), the tasks (b)
control
and audit,
and (c)
authorisation
are also mainly implemented at national level. Where the
country is a member of an EOEO, task (g)
supervision of the cross-border organ exchange
is
implemented with the support of an EOEO.
3.1.4. Involvement of regional authorities and nature of their tasks
Member States have different interpretations of the regional level, often depending on the
national legal system and on the organisation of responsibilities in the country. The regional
level may refer to administrative entities of Member States which have decentralised powers
(AT, BE, DE, ES, FI, FR, IT) or specific responsibilities / task allocation. For instance,
Sweden reported four hospitals having a coordination role for a whole region, thus de facto
being delegated bodies at regional level. Among the nine Member States which report a role
for regional competent authorities, the most common tasks executed at this level are tasks (b)
control and audit
(in six countries) and (c)
authorisation
(in seven countries). The total
number of tasks assigned to the regional competent authorities varies according to the
countries from a single task (Finland) to six tasks (Denmark and Spain).
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3.1.5. Involvement of European Organ Exchange Organisations and nature of their tasks
Article 3 provides for a general definition of an EOEO: “a non-profit organisation, whether
public or private, dedicated to national and cross-border organ exchange, in which the
majority of its member countries are [EU] Member States.” For EOEOs, Article 21 foresees
that Member States or competent authorities may conclude agreements with such
organisations and delegate to them the performance of activities covered by Article 17, inter
alia tasks (a)
framework for quality and safety,
and (g)
supervision of the cross-border organ
exchange.
Figure 5 shows which Member States use EOEOs and which don’t.
Figure 5. Membership in an EOEO for tasks under Article 17
Three EOEOs exist at the European level, supporting three groups of Member States:
Eurotransplant (AT, BE, DE, HR, HU, LU, NL, SI), Scandiatransplant
9
(DK, FI, NO, SE),
and the South Alliance for Transplantation (SAT), created in October 2012 by France, Italy
and Spain (ES, FR, IT, PT and CH, CZ, EL). The last one is however not reported to be
directly involved in the tasks of Article 17. Therefore it does not appear on Figure 5.
Where a country is member of an EOEO, task (g)
supervision of cross-border exchange
is
indeed implemented by or with the support of this EOEO. Often the EOEO is also associated
for task (a)
framework for quality and safety.
The other most commonly performed tasks by
EOEOs include (d)
reporting and management of Serious Adverse Reactions and Events
(SARE),
(f)
participation in network of competent authorities,
and (h)
personal data
protection.
It needs however to be noted that even within the same EOEO, members do not
report exactly the same tasks, thus showing that different approaches or agreements might be
in place between each country and the EOEO.
Typically the membership in an EOEO or the cooperation with an EOEO (but not as a
member) requires some sort of contractual arrangement. Concerning the membership and the
existence of a formal agreement between the EOEO and the country, seven Member States
(DE, FI, HR, HU, LU, NL, SI) and Norway reported being members of an EOEO with a
9
Iceland is also member of Scandiatranplant but is not captured in the present report (not EU Member State).
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formal agreement whilst the remaining three Member States (Austria, Belgium, Sweden) do
not have yet a formal agreement in place. Several countries are engaged in the conclusion of
an agreement with Eurotransplant (e.g. Austria, Belgium). Additionally, Sweden also stressed
that the indicated membership in Scandiatransplant occurs rather at the level of
transplantation centres and not at the national level.
Among the 17 countries that are not members of an EOEO, nine declare that they collaborate
with an EOEO (BG, CZ, EE, EL, FR, IT, LT, SK, UK). Formal agreements have been
concluded by five of them (BG, CZ, EL, IT, LT). Countries that collaborate with an EOEO
reported that the collaboration consists mainly in cross-border organ exchange. Additionally,
the United Kingdom reported “sharing learning, experiences and benchmarking practices.”
Finally, seven countries (CY, IE, LV, MT, PL, PT, RO) reported that they have no
relationship with an EOEO. However, for cross-border organ exchange (and their supervision,
task (g)), three of them have concluded bilateral agreements with other countries or partners
(healthcare establishments): Cyprus with Austria (for lungs), Malta with Italy, and Portugal
with Spain. Three other countries (Cyprus, Ireland, Latvia) report exchanging organs with or
sending/receiving patients to/from other countries on a bilateral case-by-case basis outside the
scope of any agreement. On the issue of cross-border organ exchange, it should be added that
the EU-funded Joint Action FOEDUS, building upon the previous project COORENOR, now
offers an operational common IT platform for rapid cross-border organ exchange suitable for
all European countries (involved or not in EOEOs and in bilateral agreements).
3.1.6. Conclusion on the overall set-up of authorities and tasks under Article 17
All Member States reported having competent authorities (and delegated bodies) in place to
cover all tasks defined under Article 17. The overall set-up of competent authorities in
Member States and Norway and the tasks they are implementing largely differ from one
country to another.
As visible in Figure 4 above, three types of organisational “models” can be defined in relation
with tasks of Article 17:
i) countries operating with authorities only at national level (14 countries),
ii) countries operating with authorities at national and regional levels but not at the EOEO
level (3 countries) and
iii) countries operating with EOEOs (12 countries).
In all three types of settings, several competent authorities and delegated bodies can be
involved to implement the tasks, also because it needs to fit to the size and capacities of the
country concerned and because the organ donation and transplantation is completely
embedded in the overall organisation of the health system in the country.
While in all Member States, the competent authorities should have a key role to play in
ensuring the quality and safety of organs during the entire chain from donation to
transplantation, Member States with a unique authority or a limited number of bodies and
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levels allow, as suggested in Recital 24
10
of the Directive, for a clearer identification of
authorities in charge of the tasks under Article 17, as well as for other tasks outside the scope
of this Directive such as consent systems, managements of waiting lists or allocation of
organs, and for accountability in general.
The involvement of multiple (levels of) authorities might require enhanced coordination and
communication to ensure safety and quality.
3.2. Organ donation and procurement
Organ donation is the first step in the transplantation process. To ensure quality and safety in
the donation, procurement organisations play a key role. This section will cover procurement
activities and organisations (Sections 3.2.1. to 3.2.4.), the consent systems for organ donation
(3.2.5.), the selection and protection of living donors (3.2.6.), the follow-up of transplanted
patients (3.2.7.) as well as other key principles for donation (3.2.8).
3.2.1. Authorisation of procurement organisations
To ensure oversight of organ procurement activities, Articles 5, 6 and 17 of the Directive
require that procurement organisations are duly authorised, with adequate personnel, material
and equipment.
Definitions and authorisation of procurement organisations
The Directive provides for a broad definition of procurement organisations in Article 3 (k): “a
healthcare establishment, a team or a unit of a hospital, a person, or any other body which
undertakes or coordinates the procurement of organs and is authorised to do so by the
competent authority under the regulatory framework in the Member State concerned.”
The definition of an “authorisation” in the Directive also encapsulates different concepts and
therefore allows for various interpretations in the national laws: “authorisation” means
“authorisation, accreditation, designation, licensing or registration, depending on the concepts
used and the practices in place in each Member State.”
Consequently, a wide range of entities can fall within the scope of an “authorised procurement
organisation” under these definitions and this is also reflected in the variety of replies
received from Member States. Most Member States use several of the options proposed in the
definition. (e.g. procurement organisations are both national bodies and hospitals).
10
Recital 24 of the Directive: “the competent authorities of the Member States should have a key role to play in
ensuring the quality and safety of organs during the entire chain from donation to transplantation […]. As
emphasized by the Recommendation Rec(2006)15 of the Committee of Ministers of the Council of Europe to
Member States on the background, functions and responsibilities of a National Transplant Organisation
[competent authority], it is preferable to have a single non-profit making body which is officially recognised
with overall responsibility for donation, allocation, traceability an accountability. However, depending especially
on the division of competences within the Member States, a combination of local, regional, national and/or
international bodies may work together to coordinate donation allocation and/or transplantation, provided that
the framework in place ensures accountability, cooperation and efficiency.”
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Authorisations for procurement organisations are granted at the level of the healthcare
establishment in the majority of Member States and Norway (27 of 29 countries).
Additionally, they are granted to the team or unit of the hospital (9/29); to any authorised
body which coordinates the procurement of organs (8/29); or to any authorised body which
undertakes the procurement of organs (4/29). Such authorisations are also granted to
individual healthcare professionals (7/29).
Linked to the definition of procurement organisations, the authorisation scheme used in
Member States to authorise them is a key issue to ensure oversight of procurement activities.
Member States were firstly asked if they grant authorisations for procurement organisations
i.e. if they have an authorisation scheme in place. All countries reported having such an
authorising scheme, and 26 reported that all the existing procurement organisations in their
country had effectively been granted an authorisation (Figure 6).
Figure 6. Member States granting authorisations for procurement organisations
State of play in Member States reporting that not all procurement organisations have been
authorised
All countries, except three, report that all their procurement organisations have been
authorised (Figure 6). Malta and Ireland are in the process of granting authorisations or
developing relevant quality systems within the centres to grant authorisations (Malta does so
with the support of the EU-funded project ACCORD, work package of twinning activities).
Sweden commented that not all procurement organisations have yet been fully authorised
because, while included in their register (registration process complying with the above
definition of authorisation), those carrying out highly specialised interventions require an
additional authorisation for these interventions. They explained these processes to be directly
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linked to the transposition of the Directive, with some delay taken in the adoption of
secondary legislation and/or in the implementation of practical arrangements.
Particular cases: same authorisation for procurement and transplantation activities
Additionally, some Member States reported using a unique scheme for authorising
procurement organisations and transplantation centres, i.e. in these countries all procurement
organisations are transplantation centres having an authorisation for procurement activities
(see also section 3.4.). Four Member States explicitly reported granting a single authorisation
both for procurement organisations and transplantation centres (Denmark, Estonia, Greece,
Italy). Estonia specified that the authorisation for organ procurement is covered by the licence
to handle organs. In Greece, although the national law differentiates procurement and
transplant activities, all transplantation centres are also procurement organisations meaning
that no separate authorisation has been granted so far. Several other countries also seem to
grant a single authorisation even if they did not explicitly indicate doing so (Finland, Latvia,
Malta). For example Finland specified that there is no separate process to grant authorisations
for procurement organisations and that only one transplantation centre exists, which also has
the teams for organ procurement. In some countries, every authorised transplantation centre is
authorised to perform organ procurement (Belgium, Italy).
Length of the authorisation
Figure 7. Duration of authorisations for procurement organisations
More than half of the countries (18/29) grant to procurement organisations authorisations
unrestricted in time (Figure 7). Of these, Cyprus specified though that such authorisations are
in the process of being time-restricted to one year.
In 11 EU Member States, authorisations of procurement organisations are valid for a specific
duration. In three of them, durations are variable while in the other eight countries, fixed
validity periods are in place, ranging from two to five years. Five years is the most common
duration, applied in five Member States. When authorisations are time-limited to variable
durations, validity terms for authorisation are set by Member States according to different
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criteria. Durations are set at the regional level in Spain, while in Denmark they are based on
elements such as the length of the post-occupancy of the doctor responsible for procurement
activities. In Member States with fixed validity periods, elements can alter the fixed-term
authorisation: in Lithuania and Romania, procurement authorisations are valid on the basis of
a five-year period. However, the validity is scaled down to two years when it is the first
registration (Lithuania) and authorisations are re-evaluated every two years in Romania.
Renewal and withdrawal of the authorisation
In several Member States, the scheme for renewal of authorisation requires that the criteria
applied to grant the initial authorisation are met again at the time of renewal. A few countries
report having withdrawn authorisations, usually temporarily, because the initial conditions for
granting the authorisation were no longer fulfilled, for example due to the departure of key
health professionals
3.2.2. Procurement teams coming from abroad to procure organs
It is current practice in Europe that procurement teams come from abroad. Teams from
partner countries come over, within established cooperations, to procure organs usually to be
transplanted in the partner country. This helps avoiding losing organs (from existing donors)
that would otherwise not be procured. For example, a heart or lung procurement team might
go over to countries with only renal or hepatic transplant programmes. While these organs
would anyway not be transplanted in the country of origin, such collaboration is still a way for
the country of origin to be associated with such procurement programmes in partner countries
and eventually to also gain experience with these organs.
26 Member States reported that procurement teams come from abroad on a regular or an ad
hoc basis (Figure 8). In 21 of them such activities are performed within the framework of a
fixed collaboration like an EOEO or a bilateral cooperation. Most frequently they follow the
Eurotransplant or Scandiatransplant frameworks, as a full member or as a partner country of
such EOEO (for example Bulgaria, Estonia and Lithuania with Eurotransplant). Several
countries have (also) bilateral collaborations with other, often neighbouring countries, for
example Cyprus with Italy or United Kingdom, Finland with Estonia, Luxembourg with
France, Malta with Italy, Portugal and Spain, Slovakia and Czech Republic.
15
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Figure 8. Procurement teams coming from abroad to retrieve organs
3.2.3. Framework for ensuring procurement organisations' compliance with the Directive
To secure a framework for the quality and safety of transplantation activities, Member States
must establish a system which guarantees procurement organisations respect the provisions
laid down by the Directive. Ensuring this compliance can be achieved by several means, often
combined: mainly by control, audit or inspection of the procurement centre, meaning
conducting on-site inspections, or by desk-based analysis of the mandatory documentation.
The most commonly used method to ensure compliance is the establishment of on-site
controls, audits or inspections of procurement centres, being reported by 22 countries (Figure
9). Desk-based analysis of the mandatory documentation is also a frequent measure, used in
20 Member States. Alternatively, only three Member States declared to use other means (see
below). All countries reported making use of at least one of the aforementioned methods and
16 of them use both control/audit of procurement organisations and desk-based analysis of
mandatory documentation (BE, CZ, DE, DK, EE, ES, FI, FR, HU, IT, LU, LV, MT, PT, RO,
UK). These figures suggest that the combination of different measures may be the most
successful way to ensure that the requirements of the Directive are fully met.
16
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Figure 9. Measures to ensure compliance with the Directive (for procurement)
Control, audit or inspection of procurement organisations
Among the 22 countries that control/audit or inspect procurement organisations, more than
half have defined regular schemes at national level (12/22). Such schemes provide for a
control or inspection of procurement organisations on a regular basis ranging from every year
(Czech Republic, Luxembourg) to every three (Latvia) or five years (Slovenia). A two-year
length of time between controls is however the most common period, occurring in seven of
the countries which use such a method (BG, EE, FR, IE, LT, MT, RO). In some other
Member States, schemes for inspections of procurement organisations are set at regional level
and therefore vary from one region to another (Germany, Italy, Spain). Three countries
declared that they have established risk-based inspection schemes (Denmark, Estonia,
Finland), which is an approach also used in other health sectors, and mentioned in the blood
and tissues and cells sector.
Rules for inspection and control have not been fixed so far in two Member States (Belgium,
Portugal) and Norway.
Desk-based analysis of mandatory documentation
In most of the countries which have adopted this approach, the mandatory documentation
includes:
- records of procurement activities or annual reports on transplantations,
- protocols and operating procedures related to the performance of procurement activities,
- qualifications of the personnel and
- reports on serious adverse reactions and events (SARE).
Two Member States have mentioned an EOEO as regards to the analysis of mandatory
documentation: Belgium reported the use of the quality form issued by Eurotransplant and
Austria uses the mandatory documentation as set by this EOEO to ensure compliance of
17
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procurement organisations. Greece reported using the same type of documentation both for
the compliance of procurement organisations and transplantation centres. Germany and Latvia
also indicated that a unique legislative act provides for the mandatory documentation for both.
Three Member States only use this method to ensure compliance with the Directive (Austria,
Cyprus, Greece). Their mandatory documentation mainly covers annual reports of
procurement activities.
While very relevant to verify some formal conditions and/or to map some gaps, the desk-
based analysis of the mandatory documentation alone may not be sufficient to fully verify the
compliance of a procurement organisation. The in-situ control/audit/inspection often includes
(or is preceded by) an analysis of the mandatory documentation.
Other methods implemented by Member States
Three Member States reported using other methods than the two measures mentioned above.
Poland indicated that “transplant teams responsible for procurement need to hold a five-year
permit from the Polish Ministry of Health”, and within this authorisation process, there is a
procedure foreseen for “checking and auditing” the organisations (not further described).
In Sweden, until 2013, supervision has been limited to reports on vigilance and adverse
events. Swedish authorities also mention, as part of the mandatory documentation,
“traceability and documents regarding responsibilities for transport, notification of SARE”
and add that “supervision of the transplantation activities are within our regular supervision of
the health care establishments”, within explicitly and formally mentioning inspection, control
or audit, not the systematic desk-based analysis of the necessary documentation.
The Dutch authorities explained their “other method” by answering that “procurement
organisations have to comply with the law.”
In conclusion, these measures classified by some countries as “other” are not well detailed,
despite follow-up questions.
3.2.4. Personnel involved in the procurement
Articles 4 and 12 of the Directive require Member States to ensure that the personnel involved
in procurement activities are “suitably qualified or trained and competent to perform their
tasks and are provided with the relevant training”.
Different approaches can be adopted to assess the competency of the healthcare personnel:
- at the moment of recruitment verifying the qualifications, (23 countries)
- through the completion of regular training programmes (24 countries) or
- through additional certification (11 countries).
All Member States declared having in place at least one of these three measures to ensure that
the procurement personnel are capable of performing their tasks (Figure 10). Most Member
States combine different methods, which may be the most comprehensive way to meet this
requirement.
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It should also be noted that different kinds of healthcare personnel are involved in
procurement and donation activities (often, but not only, so-called “transplant donor
coordinators” or “key donation personnel”, nurses/doctors, different specialties etc.). The
profiles also depend upon the healthcare and educational systems of the Member States
considered.
Figure 10. Methods to ensure professional competence of healthcare personnel (procurement)
Training can be provided at the international level through international conferences such as
EDTCO or ESOT congresses
11
or sessions organised by EU-funded projects (for example
ETPOD
12
, the European Training Course in Transplant Donor Coordination or the pilot
project on training and social awareness
13
, see also below), for example mentioned by Malta.
Programmes designed for continuous training are also offered at the national level (Ireland,
Italy, the Netherlands, Portugal) or at the regional level (Bulgaria, Latvia) including the local
scale (hospitals). Few Member States offer training at all levels. Training is provided by
specialised bodies including foundations, healthcare establishments, professional associations
and societies. Some Member States have made such specific continuous training programmes
mandatory in order to be able to continue carrying out the related professional activity.
Italy specified that the certifications required from the coordinating transplantations units are
offered periodically through a national programme whilst in Poland the required certification
consists of a specialisation in clinical transplantology, offered by medical universities. In
these cases, the certification constitutes more than a simple training programme, because it is
a formal procedure by which an accredited or authorised person or agency (here: a competent
11
12
For example ESOT Congress in September 2015: http://esot2015.esot.org/
European Training Programme on Organ Donation (ETPDO): http://etpod.il3.ub.edu
13
Financing Decision: http://ec.europa.eu/health/blood_tissues_organs/docs/organs_c2015_4583_en.pdf
Call for tender: http://ec.europa.eu/dgs/health_food-safety/funding/contracts_en.htm
19
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authority, medical university or professional organisation) assesses, verifies and attests in
writing by issuing a certificate, the qualification of individuals (healthcare professionals), in
accordance with established requirements or standards.
Member States that reported ensuring the suitability of personnel by other means perform
checks on their profiles and qualifications during the authorisation process of the centres
(Cyprus, France, Romania) or during inspection (Portugal, United Kingdom).
EU-level support
Additional support to improve the qualification level of the personnel involved in organ
donation was provided by the European Union. The European Commission co-financed the
European Training Programme on Organ Donation (ETPOD)
14
under the framework of the
EU Health Programme 2003-2008. Finalised in 2010, the project developed four training
modules for the different levels of professionals involved in organ donation and provided
guidance on the methodologies to adopt to achieve best possible results in such courses. The
outcome of the project and the guidelines issued can be used by Member States as tools to
improve and develop relevant training courses. As regards to the training for transplant donor
coordination, a dedicated course
15
was funded by the European Commission in 2011 in order
to increase the quality and quantity of donation and transplant coordination in the EU. In
addition, under the 6
th
work package of the EU-funded ACCORD Joint Action
16
ending in
2015, the Dutch-Hungarian twinning programme allowed not only the training of Hungarian
procurement surgeons, but also to improve and make available in English, via the European
Society for Organ Transplantation, a dedicated e-learning platform and IT-tool for organ
procurement surgery. Also EU-funded, the ODEQUS project
17
offers tools to improve
donation programme at hospital level, while the pilot project on organ donation (training and
social awareness)
18
to start in 2016 will help Member States in their training efforts. Last but
not least, the Working Group on Deceased Donation under the EU Action Plan on Organ
Donation and Transplantation, composed by experts from different EU Member States and
chaired by the European Commission, developed in 2011 a Manual, for the competent
authorities, providing examples of good practices on how to appoint and train key donation
personnel and coordinators.
3.2.5. Consent system for organ donation
Article 14 of the Directive requires that procurement activities are “carried out only after all
requirements related to consent, authorisation or absence of any objection in force in the
Member State concerned have been met”. Indeed Member States have in place different types
14
ETPOD: http://etpod.il3.ub.edu/
See also: http://ec.europa.eu/chafea/projects/database.html?prjno=2005205
15
European Training Course in Transplant Donor Coordination in the European Union
16
http://www.accord-ja.eu/twinning
17
European Quality System Indicators and Methodology on Organ Donation (ODEQUS):
http://ec.europa.eu/chafea/projects/database.html?prjno=20091108
18
Financing Decision: http://ec.europa.eu/health/blood_tissues_organs/docs/organs_c2015_4583_en.pdf
Call for tender: http://ec.europa.eu/dgs/health_food-safety/funding/contracts_en.htm
20
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of national (sometimes even regional) schemes for consent to donate organs after death. Two
main consent systems exist in Europe:
- an “opt-in” system under which donors are required to explicitly give their consent for
organ donation,
- an “opt-out” system, which lays down the principle of presumed consent unless a specific
request for non-removal of organs is made before death.
However, it should be stressed that, regardless of the consent system applied in the country, it
is standard practice to approach and consult family members of the deceased prior to any
decision to procure an organ.
Figure 11 provides a picture of national choices made regarding consent systems and reported
by Member States (despite the fact that consent systems are outside of the direct scope of
Directive 2010/53/EU). More than half of the EU Member States (17/28) and Norway have
adopted an opt-out system at national level for organ donation. Seven Member States have an
opt-in system in place while four countries have a mixed system.
Opt-out systems
Most European countries work on a “presumed-consent” basis, and this system is often
supported by registers: citizens can choose to document officially their refusal (in France),
their explicit willingness to donate, or sometimes both types of registers are available in the
country (for example in Belgium and in Slovenia). While families are always consulted, their
consultation might be organised differently in practice: In Greece for example, where the
principle is “presumed consent”, after death of a citizen who had not expressed any opposition
to donation during his/her life, a family's written consent is required. Norway also indicated
that consent from relatives of the donor was always required after death of the donor.
Figure 11. National consent systems for organ donation
Opt-in systems
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Opt-in systems in theory require the explicit consent of the donor. Seven countries reported
having set up opt-in systems. However the functioning of such systems can vary from an opt-
in system in the strict sense: for instance, in some countries, the system requires express
consent from the donor but allows the donation with the consent of the next of kin when no
express consent from the deceased donor has been given during their life time (Denmark,
Germany, Ireland).
Mixed systems
Countries with regional differences or countries combining elements of both opt-in and opt-
out systems that cannot be classified in one of these categories only are classified as countries
with mixed systems. For instance in Italy, donors have the possibility to explicitly declare
their consent for organ donation (via donor cards, registration in national system through local
health units, id-paper, signed statement…) and if the consent is not known, relatives are asked
for non-opposition to retrieval. In the United Kingdom, the mixed system is the result of
regional differences: an opt-in system was in place throughout the UK but Wales now has an
opt-out system.
3.2 6. The selection and protection of living donors
For some organs such as kidneys and livers (and very experimentally lungs), living donation
is possible, which complements deceased donation to face organ shortages. However, taking
an organ from a healthy person to treat another person is an invasive measure and can have
medical, but also psychological, social and economic consequences for the donor. Therefore
living donors must be carefully screened, selected and followed up before, during and after
donation.
Article 15 lays down that Member States shall take all necessary measures to ensure the
highest possible protection of living donors and shall ensure that they are selected on the basis
of their health and medical history, by competent professionals (this selection should happen
through assessments that may provide for the exclusion of persons whose donation could
present unacceptable health risks). In addition, Member States shall ensure that a register or
record of living donors is in place and shall carry out their follow-up Moreover, they shall
have a system in place in order to identify, report and manage any event potentially relating to
the quality and safety of the donated organ (and hence of the recipient) as well as any serious
adverse reaction in the living donor that may result from the donation.
Over the last years, several EU-funded projects such as EULID, ELIPSY, EULOD, ACCORD
have created tools and methodologies to support Member States in these efforts.
Overall, most countries have introduced registers or records for living donors. Most of the
countries (17/29) reported having initiated a register before the adoption of the Directive in
July 2010 (BG, CZ, DE, DK, EE, EL, FI, FR, HU, IE, IT, LV, NL, NO, PL, SK, UK), while
others have launched such records in 2014 or 2015. 23 countries report keeping a register or a
record to follow up living donors. The remaining six countries (AT, HR, LU, MT, PT, SI)
reported that they have no such register in place at present, but some of them plan to establish
22
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ones in the near future (Croatia, Portugal, Slovenia). In Luxembourg, the implementation of
this register will be subject to an update of the related national scheme. Austria, Hungary and
Portugal reported that they do not keep records at national level, though some are kept in each
transplantation centre. Malta also indicated that no national record was kept but that data was
available.
Type of record/register: establishment, level of record keeping and content
In most Member States maintaining records of living donors, record keeping is set at national
level (16/23). Four Member States reported that a record is kept at the international level, their
national data on living donors being included in the relevant record hosted by their EOEO
(Belgium with Eurotransplant; Denmark, Sweden and Norway with Scandiatransplant). Some
Member States specified that a record is locally kept by each transplantation centre (Finland,
Romania).
Significant discrepancies are noted between Member States in the content and type of data
captured in the register, often depending on the type of transplantation performed. Some
countries did not mention any limitation of the record to donors of a specific kind of organs,
while in other Member States records are only kept for kidneys (in Finland, Greece and
Spain) or liver (Germany). The notions of "record" or "register" are not interpreted in the
same way in Member States, leading to differences in the content of such reporting documents
(light/comprehensive information). A few countries mentioned the unreliability of their
records, which can lack some information or be unclear since data on living donors is
included in more general medical records which do not focus on living donors (Estonia).
Being aware of such differences in the way Member States keep track of and follow up their
living donors (differences that affect the collection of accurate and valuable data on the
availability of organs from donors, thus reducing transplantation possibilities), the European
Commission co-financed the Joint Action ACCORD
19
. One priority area for ACCORD was
living donor registries: national registries and international data sharing. The guidelines and
standards produced for the set-up and implementation of such registers has been recognised as
a benchmark, and the development of this model for a (European) Register of (national/local)
Registries, aimed at collecting living donor follow-up data in an international database, was
also studied and tested. After results of this project received positive feedback from
competent authorities who also asked for continued support on this topic, the European
Commission was able to propose its inclusion within the scope of a new, so-called “pilot
project” initiated by the European Parliament. This project focusing on kidney diseases
20
will
start in 2016 and will further support Member States willing to improve their living donation
systems. The recently adopted Council of Europe Resolution on the same topic, explicitly
19
"Achieving Comprehensive Coordination in ORgan Donation throughout the European Union"
http://ec.europa.eu/chafea/projects/database.html?prjno=20112102
http://www.accord-ja.eu/living-donor-registries
20
2015 funded pilot project (to start in 2016) providing funding to support Member States in this field: "The
Effect of Differing Kidney Disease Treatment Modalities and Organ Donation and Transplantation Practices on
Health Expenditure and Patient Outcomes"). The project focuses on kidney diseases, since the majority of living
donors
are
kidney
donors
(but
liver
living
donors
will
be
included
as
well):
http://ec.europa.eu/health/blood_tissues_organs/key_documents/index_en.htm#anchor3_more
23
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mentions ACCORD deliverables as reference documents
21
and thus confirms and expands the
recognition of their value also to non-EU Member States.
Type of follow-up of living donors
The majority of countries provide a follow-up to living donors after donation (27 of 29
countries). However, living donors are not currently provided with medical follow-up in two
Member States (Bulgaria, Greece). In a few Member States, the need for a medical follow-up
and its frequency are assessed on a case-by-case basis for each donor. Estonia also specified
that follow-up is only conducted upon a patient's request, in case of a post-operatory problem.
As regards to the frequency, some countries have set fixed periods for conducting medical
follow-ups, which occur on a regular basis varying from a week after donation and every two
weeks after, to monthly or yearly medical evaluations. Roughly half of the countries (16/29)
provide a lifelong medical attention to donors, while seven have defined fixed terms for their
follow-up, ranging from a year to five, ten or thirty years. While four countries do not seem to
have a scheme at all for donor follow-up (Bulgaria, Greece, Lithuania and Luxembourg), two
other (Austria and Estonia) have not defined schemes for the regularity of follow-ups.
In all 27 countries where a medical follow-up is provided to donors, such follow-up includes a
review of the general health status of the donor, evaluation of any complication and
functioning of the remaining organ. In addition, the medical treatment provided is assessed
and blood pressure or blood status are considered in 26 countries. Psychological aspects are
not considered in six of them. Results of past EU-funded projects such as EULID, ELIPSY
and the ACCORD Joint Action provide tools to set up a solid follow-upsystem. The future
EU-funded pilot project on kidney diseases
22
, to start in 2016 for three years, will include a
dedicated work package on the follow-up of living donors for kidney and liver living donors,
to help Member States further improve their corresponding schemes.
3.2 7. The follow-up of transplanted patients
While the follow-up of living donors is a core requirement of Directive 2010/53/EU (Article
15), the follow-up of transplanted patients is left to Member States’ decisions. Recital 24 of
the Directive recognises that “the competent authorities of the Member States should have a
key role to play in ensuring the quality and safety of organs during the entire chain from
donation to transplantation and in evaluating quality and safety throughout patients’ recovery
and during the subsequent follow-up.
Therefore, besides the system for reporting serious adverse events and reactions, the
collection of post-transplantation data is needed for a more comprehensive evaluation of the
21
Resolution CM/Res(2015)11 on establishing harmonised national living donor registries with a view to
facilitating international data sharing and its Explanatory Memorandum - See more at:
https://www.edqm.eu/sites/default/files/resolution_on_establishing_harmonised_national_living_donor_registrie
s_with_a_view_to_facilitating_international_data_sharing_2015_11.pdf
https://www.edqm.eu/en/organ-transplantation-recommendations-resolutions-74.html
22
Pilot project "The Effect of Differing Kidney Disease Treatment Modalities and Organ Donation and
Transplantation Practices on Health Expenditure and Patient Outcomes" (C(2015) 4582 final, 10.07.2015)
See Financing decision and corresponding annex published on 10 July 2015:
http://ec.europa.eu/health/blood_tissues_organs/docs/organs_c2015_4582_en.pdf
http://ec.europa.eu/health/blood_tissues_organs/docs/organs_c2015_4582_annex_en.pdf
24
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quality and safety of organs intended for transplantation. Sharing such information between
Member States would facilitate further improvement of donation and transplantation across
the Union.” Task (e) foreseen for competent authorities under Article 17 also includes this
aspect: “issue appropriate guidance to healthcare establishments, professionals and other
parties involved in all stages of the chain from donation to transplantation or disposal, which
may include guidance for the collection of relevant post-transplantation information to
evaluate the quality and safety of the organs transplanted.”
The European Commission, to support Member States and international sharing on this topic,
co-funded via the EU Health Programme the collaborative project EFRETOS
23
. The general
objective of this project was to provide a common definition of terms and methodology to
evaluate the results of transplantation, and to promote a model for registry of registries with
follow-up data. The project was finalised in 2011 and since then results produced have been
available to all Member States. It also provided a blue-print for a European registry enabling
the monitoring of patients and the evaluation of transplant results beyond national borders. In
addition, registers developed and held by transplant professionals and societies - such as
ERA-EDTA
24
for kidneys or ELTR
25
for livers - also play a key role in these topics, several
competent authorities collaborate with them and the European Commission encourages such
cooperations by inviting them to meetings with all authorities in Brussels. Finally, the future
EU-funded pilot project on kidney diseases to start in 2016, already mentioned above, will
also include a Work package on the follow-up of transplanted patients, building upon
EFRETOS consensus results.
3.2.8. Other key principles governing organ donation
In addition to consent requirements (see Section 3.2.5.) and the selection and protection of
living donors (see Section 3.2.6.), other key principles govern organ donation. Article 13 of
the Directive lays down that donations of organs from deceased and living donors are
voluntary and unpaid, but that the principle of non-payment shall not prevent living donors
from receiving compensation, provided it is strictly limited to making good the expenses and
loss of income related to donation. The Directive asks Member States to define the conditions
under which such compensation may be granted, while avoiding there being any financial
incentives or benefit for a potential donor.
Six Member States reported that they have not defined the conditions for such compensation.
Of these Malta and Romania indicated that no compensation was given, as happens in Latvia
in case of living donation. Ireland is in process of defining a national scheme for
compensation.
Also related to this topic, cross-border living organ donation is a specific issue that requires
coordination between Member States, in particular regarding the donor follow-up. A
Recommendation
26
concerning financial aspects of cross-border living organ donations was
23
24
European Framework for the Evaluation of Organ Transplants: http://www.efretos.org/
Register of the European Renal Association - European Dialysis and Transplant Association:
http://www.era-edta.org/
25
European Liver Transplant Registry: http://www.eltr.org/
26
Recommendation No S1. of 15 March 2012. concerning financial aspects of cross-border living organ
donations: http://eur-lex.europa.eu/legal-content/EN/TXT/?uri=CELEX%3A32012H0810(01)
25
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also issued at EU level in 2012 by the administrative Commission for the coordination of
social security systems.
3.3. Transport of organs intended for transplantation
Because organs must be transplanted quickly after the procurement, the transportation of the
organs intended for transplantation is a key stage in the chain from the donor to the recipient,
in particular when organs are exchanged across borders. The quality and safety aspects of the
transport are covered by Article 8 (and Article 9.3.b.).
Organisation of organ transportation
Transportation of organs is managed differently across the EU. Transport coordination is
organised either by the procurement team (e.g. Cyprus), by transplantation centres (e.g.
Belgium, France, Slovakia), by an authority at regional level (Denmark) or, more frequently,
by an authority at national level or by a body which has been delegated the task (e.g. ES, HR,
LV, NO, PT). Transport can involve private transportation companies (external contracts),
internal transportation services from transplantation centres or competent authorities, or
specialised state transport systems.
Ensuring the respect of transportation rules
Countries usually ensure that the organisations/companies involved in the transportation of
organs have appropriate procedures in place through the establishment of specific operating
procedures or rules on transportation. Bodies responsible for coordinating transport set up
protocols to be followed by transportation services and issue guidelines and instructions. As
foreseen under Article 9.3.b., at the arrival of organs, transplantation centres check if
dedicated procedures have been regarded and if the conditions of preservation and transport of
shipped organs have been maintained. Most of the time, a competent authority is responsible
for auditing or conducting inspections to ensure the respect of these procedures. In a few
countries, the transportation can occur only in the presence of a medical doctor (e.g.
Bulgaria).
Labelling of shipping containers, documents on organ and donor characterisation
As required under article 8, in all countries with the exception of Lithuania, labelling
information on transport containers includes identification of the transplantation centre of
destination; a statement that the package contains an organ and details on the type of organ;
recommended transport conditions. In the majority of countries (27/29), organs are always
transported accompanied by a report on organ and donor characterisation (except for Greece
and Luxembourg).
The information on organ and donor characterisation is not labelled in English
27
in 15
Member States, but most of the time labelled in the national / local language. Commission
27
Excluding states where the information is labelled both in English and in another language.
26
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Implementing Directive 2012/25/EU
28
on cross-border exchange of organs foresees (Article
4) that Member States shall ensure that, in case of cross-border exchange, such information is
written in a language mutually understood by the sender and the addressee, or in absence
thereof, in a mutually agreed language, or failing that, in English.
Last but not least, on the preservation of organs, it can be noted that an EU-funded Research
project such as COPE
29
(Consortium for Organ Preservation in Europe) contributes, thanks to
clinical trials, to investigating new techniques for organ preservation and comparing the
different techniques available.
3.4. Authorisation of transplantation centres and qualification of personnel
This section is devoted to the authorisation schemes for transplantation centres (3.4.1.), the
framework set by Member States to ensure that transplantation centres comply with the
Directive (3.4.2.) and to ensure the qualification of personnel involved in transplant activities
(3.4.3.).
3.4.1. Authorisation of transplantation centres
In the same way as for procurement organisations (see Section 3.2.1.), the Directive (Articles
9 and 17) foresees an authorisation scheme for transplantation centres, in order to ensure the
oversight of transplant activities.
Definitions and authorisation of transplantation centres
Again, the Directive provides for a broad definition of transplantation centres in Article 3 (r):
“a healthcare establishment, a team or a unit of a hospital or any other body which undertakes
the transplantation of organs and is authorised to do so by the competent authority under the
regulatory framework in the Member State concerned.” Consequently, different levels can fall
within the scope of a “transplantation centre”. Like for procurement organisations, the
definition of an “authorisation”
30
in the Directive also encapsulates different concepts and
therefore allow for various interpretations in the national laws. Most Member States use
several of the options proposed in these broad definitions. Authorisations for transplantation
centres are granted at the level of the healthcare establishment in the majority of Member
States and Norway (26 of 29 countries). Additionally, they are granted to the team or unit of
the hospital (11/29) or to any authorised body which undertakes the transplantation of organs
(2/29).
The authorisation scheme used in Member States to authorise transplantation centres is a key
issue to ensure their oversight. All Member States mentioned to have such authorisation
28
Commission
Implementing Directive 2012/25/EU of 9 October 2012 laying down information procedures for
the exchange, between Member States, of human organs intended for transplantation.
http://eur-lex.europa.eu/LexUriServ/LexUriServ.do?uri=OJ:L:2012:275:0027:0032:EN:PDF
29
http://cope-eu.com/
30
‘authorisation’ means authorisation, accreditation, designation, licensing or registration, depending on the
concepts used and the practices in place in each Member State.
27
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1707987_0028.png
scheme (but it is to be noted that for six Member States (AT, BE, DE, ES, FR, IT) the
regional level in charge of authorising, see Annex 1 and in particular the column for task (c)).
State of play in Member States where not all transplantation centres have been authorised
25 countries answered that all transplant centres had effectively been authorised, while four
countries (Ireland, Luxembourg, Latvia, Malta) explained that they were still in the process of
granting (new or renewed) authorisations to (some of) their centres. They explained that this
process is directly linked to the transposition of the Directive, with some delays in the
adoption of secondary legislation and/or in the implementation of practical arrangements.
Figure 12. Member States granting authorisations for transplantation centres
In Ireland, initial inspections have been performed in all transplantation centres and a quality
system based on these is currently being developed. The authorisation scheme is also in
progress in Latvia while Malta reported being in the process of authorising the transplantation
unit of the State hospital, which has already been authorised for procurement activities. For
Luxembourg, it should be noted that no transplantation activities are performed currently and
that no transplantation centres exist, thus none have been authorised.
Specific cases
In Estonia and Sweden, all transplantation centres have been authorised. However, they are
not granted any specific authorisation since either holding a valid licence for specialised care
or being registered as a healthcare provider with a transplantation orientation is considered as
equivalent to an authorisation within the national legislation, also in line with the broad
definition of “authorisation” in Directive 2010/53/EU.
Length of the authorisation
15 countries reported to grant authorisations to transplantation centres which are not time-
28
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1707987_0029.png
limited (to be compared to the authorisations of procurement organisations, not time-limited
in 18 Member States: the same 15 countries plus Cyprus, Luxembourg and Sweden, see
Section 3.2.1.). In this line, the length of validity of authorisations granted to transplantation
centres is relatively similar to the validity of authorisations granted to procurement
organisations.
As for the 14 Member States which grant time-limited authorisations to transplantation
centres, situations vary between authorisations for a fixed period (one, two, three, four or five
years) and authorisations for variable periods (Figure 13).
Authorisations with variable time-limited validities
In four Member States authorisations are granted for variable durations: Sweden and three
countries that also have a similar variable validity for authorisations of procurement
organisations: Denmark, Italy and Spain. Different criteria are taken into consideration to
decide about this length. In Denmark, in the same way as for procurement organisations, the
validity period of the authorisation corresponds to the length of the post-occupancy of the
doctor responsible for transplantation activities or to the duration of the hospital's function of
transplantation centre. In Italy, different time frames are set according to the type of organ
donor: in the case of living donors, the validity of the authorisation is three years, while for all
other cases it is two years. In Sweden, the type of organ determines the time limit: for
instance, the duration of the authorisation extends to five years for heart and lung
transplantations. In some countries, the validity of the authorisation differs from one region to
another as it is decided at regional level (Spain).
Figure 13. Duration of authorisations for transplantation centres
29
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1707987_0030.png
Fixed time-limited authorisations
In countries where authorisations are granted for a fixed period, the most common duration is
five years (5 of 9 Member States) and the authorisation is renewed after an evaluation has
been conducted to ensure that the initial requirements for granting the authorisation are still
met. These five countries (France, Lithuania, Poland, Romania, Slovenia) are equally granting
authorisations for five years to procurement organisations. These countries assess the results
of transplant activity or the capability of the transplantation centre to carry out
transplantations (e.g. Greece). In Lithuania, licences must be registered and are valid for two
years after the first registration and for five years after the first renewal of authorisation.
Cyprus grants authorisations to transplantation centres for one year (not limited in time for
procurement organisations), while Malta, Greece and Croatia grant them for exactly the same
validity as for procurement organisations, respectively two, three and four years.
3.4.2. Framework for ensuring compliance with the Directive in transplantation centres
As reflected in Figure 14, in most EU Member States and Norway (27/29), compliance with
the requirements of the Directive is verified through conducting on-site controls, audits or
inspections of the transplantation centres (measure a). Only Austria and Greece do not use
inspections. More than half of the Member States (19/28) perform desk-based analysis of the
mandatory documentation (measure b). Slightly more than half of the countries use both
methods (17/29).
Figure 14. Measures to ensure compliance with the Directive in transplantation centres
30
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1707987_0031.png
Member States' procedures to ensure compliance of transplantation centres are similar than
those to ensure compliance of procurement organisations. Measure a) control/audit/inspection
is respectively used in 22 Member States for procurement organisations and in 27 Member
States for transplantation centres, while measure b) desk-based analysis is conducted in 20
countries for procurement organisations and in 19 for transplantation centres.
Mechanisms for controls/audits/inspections of transplantation centres
Countries that perform controls, audits or inspections have different systems in place. Some of
them have adopted a risk-based approach for implementing controls (Denmark, Estonia),
while others have set fixed periods of time: every year (Cyprus), every two years (BG, IE, LT,
MT, RO), every three years (Czech Republic, Latvia), or every five years (France, Slovenia).
The operational procedure for conducting controls is defined at different levels: either at
national level (Slovakia) or regional level (Spain) and in some countries both levels are
involved (Germany).
Desk-based analyses of the mandatory documentation
In some Member States, the required documentation is specified by the national legislation
(BG, DE, EE, FR, HU, IT, LV, RO). Italy reported the involvement of the regional level in
the analysis of the mandatory documentation. One country reported following the relevant
provisions established by an EOEO (Austria and Eurotransplant).
In most of the countries which specified the nature and content of mandatory documentation,
such documentation includes:
- qualifications of personnel involved in transplantation activities,
- protocols and operating procedures related to organ transplantation,
- annual reports on transplantation activity.
Portugal reported additional documents such as written proof of the donor's informed consent.
Sweden mentioned investigating mandatory SARE reports.
Combining inspections and analysis of the documentation is the approach adopted in 15
countries for procurement organisations and in 17 for transplantation centres, and seems an
appropriate approach as both methods enable to check complementary aspects.
3.4.3. Personnel involved in transplantation activities
Articles 4 and 12 require that the transplantation personnel are suitably qualified and trained
to perform their tasks. As for the procurement personnel, that purpose can be achieved by
using several methods, as reflected in Figure 15.
Twenthy-tree countries ensure that the healthcare personnel involved in the transplant
activities are suitably qualified or trained and competent at the time of recruitment,
considering the corresponding qualifications of the applicants (measure a, used in 23/29
countries). Some Member States request registration to the relevant regulatory body (Malta,
the Netherlands); require previous experience (Germany, Italy) or relevant training in addition
to qualifications (BE, DE, IE, LT, PT, RO).
31
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1707987_0032.png
Regular training programmes are foreseen in 24/29 countries. These can be organised at
different levels: at national level in Germany, Ireland and Lithuania, at both national and
international levels are involved in Malta, Poland and Sweden, at hospital level in DE, IE,
LV, NL, PL and UK. Five countries (DE, IE, LV, MT and SE) also declare to rely on
trainings organised by professional societies or organisations - for Europe in particular, the
Section of Surgery and the European Board of Surgery of the European Union of Medical
Specialists (UEMS)
31
operating in close collaboration with the European Society of Organ
Transplantation (ESOT). A twinning training programme was also mentioned (by Malta) as
well as annual training courses organised by professional societies at the international level
between Scandinavian countries.
Sixteen countries require additional certification, which can be obtained by following specific
courses offered by professional organisations (Germany) and might require a registration of
the specialisation needed (Latvia). The Netherlands reported a mandatory programme offered
at national level by the Health Ministry; Slovenia and Romania also mentioned national
training modules. International training programmes (such as UEMS scheme mentioned
above) linked to a certification can also constitute an international certification
complementary to (or replacing) national certifications (when recognised by national
competent authorities authorising transplantation centres and teams).
Eleven countries combine use of all three measures (a, b, c). Five Member States reported
other measures, including assessment of personnel during the authorisation process of the
transplantation centre (Cyprus, France); requirement of a mandatory length of previous
experience for physicians and assistants to carry out transplantation activities (Austria);
mandatory attendance to congresses and symposiums respectively for physicians and nurses
(Germany).
31
http://uemssurg.org/divisions/transplantation
32
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1707987_0033.png
Figure 15. Methods for ensuring professional competence of the transplant personnel
3.5. Framework for quality and safety
While the authorisation of procurement organisations and tranplantation centres is an
important element in the oversight of donation and transplantation activities, other measures
also contribute to their quality and safety.
The Directive requires Member States to establish a framework for quality and safety
covering all stages of the chain from donation to transplantation or disposal, also requiring the
issuance of operating procedures for different actions. This section provides a state of play, as
reported by Member States, on adoption and the level of implementation of these operating
procedures.
All 29 countries reported having set and implemented operating procedures for the
verification of the completion of the organ and donor characterisation (c) in accordance with
Article 7 of the Directive. However, three Member States do not have any operating
procedures in place at present for any of the other areas (Portugal, Romania, Slovenia).
Likewise, Austria does not have any procedure for ensuring traceability, guaranteeing
compliance with provisions on the protection of personal data and confidentiality (f),
reporting (g) and management (h) of SARE. In addition to the aforementioned actions, there
is no operating procedure in Romania for the verification of the donor identity (a), neither for
the verification of the details of the donor's or donor's family consent (b).
33
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1707987_0034.png
Variations in the levels of adoption and implementation of operating procedures
Countries are at different stages in the adoption and implementation of operating procedures.
Some of them have completed the process and a framework for quality and safety is fully in
place complying with the Directive, while others have partially adopted a framework and the
adoption process and/or implementation for the remaining operating procedures is ongoing.
Some Member States are updating their national framework relevant to the provisions of the
Directive (e.g. Romania).
Differences in the content of operating procedures
Some Member States declared that they have operating procedures in place but also
mentioned that they might be different from one hospital or region to another, while only a
few Member States seem to have national operating procedures in place, at least for the whole
chain from donation to transplantation. Some Member States have sent examples of their
operating procedures in attachment to their answers to the implementation survey. A rapid
analysis of their content revealed significant differences between operating procedures related
to the same action.
Projects co-funded by the European Commission have supported the development of
operating procedures complying with the Directive's requirements, for example, within the
ACCORD Joint Action, the twinning activities between France and Bulgaria
32
.
The European Commission encourages Member States to share best practices, including
relevant documents and made sure to put at the disposal of all competent authorities the
operating procedures shared by some Member States, so that other Member States can take
benefit to develop their own versions and/or compare with their national documents, thus
contributing to an harmonisation of (good) practices and to a further improvement of their
quality and safety frameworks.
3.6. General points
3.6.1. Legal framework for non-compliance with the Directive (penalties)
As provided by Article 23 of the Directive, “Member States shall lay down the rules on
penalties applicable to infringements of the national provisions adopted pursuant to this
Directive and shall take all necessary measures to ensure that the penalties are implemented.”
Member States were asked which types of penalties they have put in place to comply with the
Directive: financial penalties, imprisonment, withdrawal of authorisation (for procurement
organisations and transplantation centres), other or no penalties in place (Figure 17).
32
http://www.accord-ja.eu/twinning
34
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1707987_0035.png
Figure 17. Penalties laid down for infringements to national provisions
Only one Member State (Hungary) reported that no penalties have been laid down for
infringements of national provisions adopted pursuant to the Directive, but that should,
however, change in the near future when all operating procedures are available.
Most countries (27/29) have set up financial penalties. Withdrawals of authorisation or prison
sentences are penalties also commonly used for breaches of national provisions, in place
respectively in 20 and 19 Member States.
One country established penalties which do not fall within any of the aforementioned
categories (Latvia): the mandatory performance of community service and the suspension
from medical practice.
Combined use of options
In 24 countries (all Member States without Austria, Croatia, Hungary, Portugal and Norway),
more than one type of penalty is being used. Both financial penalties and imprisonment are
reported in 19 countries while financial penalties and withdrawals of authorisations are
common sentences in 19 other countries. 14 Member States declare combining all three types
of penalties (CZ, ES, FR, IE, IT, LU, LV, MT, PL, RO, SE, SI, SK, UK).
Types of financial penalties and imprisonment sentences
In 14 of the countries that provided information on the amounts applicable in case of a
financial penalty, such penalties exceed €1,000.
As regards to the duration of imprisonment, the term does not exceed one year in Belgium and
the Netherlands whereas in the remaining countries sentences can be longer. The maximum
length of imprisonment reported is ten years (Poland).
35
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1707987_0036.png
Schemes for ensuring the enforcement of penalties
All countries with the exception of Hungary reported that all necessary measures are taken to
ensure the implementation of penalties. Most Member States indicated that penalties are
enforced by national law; a few countries mentioned cooperation between the different levels
(national and local) to control the enforcement of penalties (e.g. Czech Republic). Slovakia
specified the existence of a reporting procedure for injured donors to a national competent
authority, in addition to the obligation for procurement organisations to report the incident.
3.6.2 Organ trafficking
More than half of the countries (19/29) reported that legislation on organ trafficking is set at
national level. A few Member States referred to the dedicated Council of Europe Convention
against Trafficking in Human Organs
33
, adopted in July 2014 but that needs to be ratified in
each individual Member State. In March 2015, ten EU Member States (AT, BE, CZ, EL, ES,
IT, LU, PL, PT, UK) and Norway had officially declared their intention to ratify this
Convention.
As long as organ shortages persist (and it is likely to be the case with an ageing population of
patients… and of donors), there is a need to continue using and developing the most effective
ways of increasing the number of organs available for transplantation, within official donation
and transplant systems that ensure quality and safety both for recipients and donors. The
contribution of EU-funded projects and international cooperation is key to address these
challenges (e.g. Joint Actions ACCORD and FOEDUS) or even to directly investigate organ
trafficking (project HOTT
34
Combatting trafficking in persons for the purpose of organ
removal).
4. Conclusion
All 28 EU Member States and Norway have answered the survey launched by the European
Commission in 2014 and reported on the activities undertaken in the relation to the provisions
of Directive 2010/53/EU and on the experience gained in implementing it. These answers
enable to map all authorities (listed in Annex 1) in place at national, regional and supra-
national levels, in charge of implementing requirements laid down in the Directive. The
present report and the list enable to understand oversight mechanisms in place to ensure
standards of quality and safety for human organs intended for transplantation. They also
reveal a diversity in the type of settings in place in the different Member States but overall
authorities and mechanism in place to ensure the implementation of standards of quality and
safety for the whole chain from donation to transplantation.
33
34
http://conventions.coe.int/Treaty/EN/Treaties/Html/216.htm
http://hottproject.com/
36
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ANNEX 1
: List of competent authorities and delegated bodies declared by the 28 Member States and Norway and their corresponding
tasks under Article 17
37
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1707987_0038.png
List per country (A-Z) of competent authorities and delegated bodies in charge of implementing tasks described under Article 17 of Directive 2010/53/EU
(Directive 2010/53/EU of the European Parliament and of the Council of 7July 2010 on standards of quality and safety of human organs intended for transplantation)
This list was established by the European Commission thanks to the 29 official national answers (28 EU Member States + Norway) to the first survey on the implementation of Directive 2010/53/EU: the "implementation survey".
The list compiles answers on the authorities appointed at national and regional levels to implement tasks detailed under Article 17 of the Directive, and on the involvement for these same tasks of "European Organ Exchange Organisations".
The "implementation survey" was launched by the European Commission in August 2014, national answers reached the Commission until 24 December 2014. First results were presented to competent authorities in March 2015.
The original answers were corrected after clarification questions to and discussions with competent authorities (from April to December 2015).
This list is attached to the report of the European Commission on the implementation of Directive 2010/53/EU and made publicly available, as well as the 29 original national answers to the "implementation survey".
Legend:
Authority counted as 1 for national level ScandiatransplantSout Alliance for Transplant (SAT)
Delegated body (for the national level)
(SAT reported here only for 1 country because the organisation is not involved in tasks under Article 17 of Directive 2010/53/EU)
Level
(national
(number at
national
level),
regional,
EOEO) to
implement
Tasks mentioned in Article 17 of Directive 2010/53/EU
Is this
If this is a
institution a
delegated body,
competent
from which
authority or
competent
a delegated authority is/are the
body?
task(s) delegated?
Task f
Task g
Task a
Task d
Task h
(network (organ
(framewor Task b
(serious Task e
(perso
Task c
of
exchang
k for
(control
adverse
(issue
nal
(authori
compete e with
quality
and
events guidan
data
sations)
nt
other
and
audit)
and
ce)
protect
authoriti countries
safety)
reactions)
ion)
es)
)
AT
(Aus-
tria)
Name
Website
Legal status
Short description of this competent authority
other
AT
National (1)
Bundesministerium
für Gesundheit
(Federal Ministry of
Health)
Austrian Health
Agency (Gesundheit
Österreich GmbH; in
short: GÖG) / ÖBIG
Transplant
http://www.b Competent
mg.gv.at
Authority
public body /
public authority
private body
(limited
Federal Ministry of
company fully
Health
owned by the
MoH)
private body
(non-profit
foundation
under Dutch
law)
Details about the Federal Ministry of Health can be found on the
Internet under the above mentioned homepage (http://w w w .bmg.gv.at/).
x
x
x
x
AT
National (2)
http://www.g
oeg.at/de/Oe
BIG-
Transplant
Delegated
Body
see homepage (http://w w w .goeg.at/de/OeBIG-Transplant)
x
x
x
x
x
AT
EOEO level
Eurotransplant
International
http://www.e
urotransplant.
org
Delegated
Body
Ministry of Health
see point 3.5 above (http://w w w .eurotransplant.org)
x
x
x
x
x
x (others):
Running a 24 /
7 duty desk as
required by
Directive
2012/25/EU.
AT
regional
level
The 9 Federal Austrian States,
called "Bundesländer",
singular "Bundesland"
("mittelbare
Bundesverwaltung" = they are
eventually bound to the
ordres of the Federal Minister
of Health)
x
x
Level
(national,
BE
regional,
(Bel-
EOEO) to
gium)
implement
tasks listed
in Article 17
Name
Website
Is this
institution a
competent
authority or
a delegated
body?
If delegated body,
from which
competent authority
is/are task(s)
delegated?
Legal status
Short description of this competent authority
Task f
Task g
Task a
Task d
Task h
(network (organ
(framewor Task b
(serious Task e
(perso
Task c
of
exchang
k for
(control
adverse
(issue
nal
(authori
compete e with
quality
and
events guidan
data
sations)
nt
other
and
audit)
and
ce)
protect
authoriti countries
safety)
reactions)
ion)
es)
)
other
BE
Federal public service
Health, Food Chain
and Environment,
http://www.h Competent
national (1) Health care Facilities
ealth.belgium Authority
Organisation
.be
Christiaan Decoster,
director general DG 1
public authority
x
x
x
x
x
38
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1707987_0039.png
Inspectie van welzijns-
en
http://www.z
Competent
BE
regional level gezondheidsvoorzieni orginspectie.b
Authority
ngen: Stef Van Eekert,
e
Lieve Segbroeck
Service public de
Wallonie, Direction
générale
opérationnelle des
BE
regional level
Pouvoirs locaux, de
l'Action
sociale et la Santé,
Christine Biermé
public body/
federated
entity
x
x
x
x
5 regional
authorities but
their competences
are different
[email protected] Competent (example :
allonie.be
Authority concerning the
French part of the
country, university
hospitals fall under
the competence of
COCOM Commission
Communautaire
www.ccc.irisn Competent “French
BE
regional level
commune (Bruxelles);
et.be
Authority Community” but
the other hospitals
Sophie Verhaegen
falls under the
Ministère de la
competence of the
www.dglive.b Competent
BE
regional level
communauté
“Walloon Region”).
e
Authority
germanophone
Communauté
française Serge
http://www.s Competent
BE
regional level
CARABIN - Directeur ante.cfwb.be/ Authority
général
Eurotransplant
www.eurotra Delegated
BE
EOEO level
International
nsplant.org
Body
Fundation
Level
(national,
BG
regional,
(Bul-
EOEO) to
garia)
implement
tasks listed
in Article 17
Is this
institution a
competent
authority or
a delegated
body?
If delegated body,
from which
competent authority
is/are task(s)
delegated?
public
body/federated
entity
x
x
public
body/federated
entity
public
body/federated
entity
public
body/federated
entity
non-profit
organisation
x
x
x
x
x
x
x
x
x
x
Name
Website
Legal status
Short description of this competent authority
Task f
Task g
Task a
Task d
Task h
(network (organ
(framewor Task b
(serious Task e
(perso
Task c
of
exchang
k for
(control
adverse
(issue
nal
(authori
compete e with
quality
and
events guidan
data
sations)
nt
other
and
audit)
and
ce)
protect
authoriti countries
safety)
reactions)
ion)
es)
)
other
BG
national (1)
http://iat.bgtr
ansplant.bg
Bulgarian Agency on
Competent
;
Transplantation
Authority
www.bgtrans
plant.bg
Is this
institution a
competent
authority or
a delegated
body?
If delegated body,
from which
competent authority
is/are task(s)
delegated?
Public body.
CA is at a national level. We gave 2 Divisions; second rank budget operator; 2 Directors of the Divisions + 10 experts from
w hom 5 medical doctors; 2 inspectors; 4 persons w orking on EU affairs and legal matters.
x
x
x
x
x
x
x
x
Level
(national,
CY
regional,
(Cy-
EOEO) to
prus)
implement
tasks listed
in Article 17
Name
Website
Legal status
Short description of this competent authority
Task f
Task g
Task a
Task d
Task h
(network (organ
(framewor Task b
(serious Task e
(perso
Task c
of
exchang
k for
(control
adverse
(issue
nal
(authori
compete e with
quality
and
events guidan
data
sations)
nt
other
and
audit)
and
ce)
protect
authoriti countries
safety)
reactions)
ion)
es)
)
other
CY
national (1)
Transplant Council
www.moh.go
v.cy
Delegated
body
Ministry of Health
x
x
x
x
x
x
x
x
39
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1707987_0040.png
CZ
(national,
(Czec
regional,
EOEO) to
h
Repu-
implement
blic)
tasks listed
Level
Name
Website
in Article 17
Is this
institution a
competent
authority or
a delegated
body?
If delegated body,
from which
competent authority
is/are task(s)
delegated?
Legal status
Short description of this competent authority
Task f
Task g
Task a
Task d
Task h
(network (organ
(framewor Task b
(serious Task e
(perso
Task c
of
exchang
k for
(control
adverse
(issue
nal
(authori
compete e with
quality
and
events guidan
data
sations)
nt
other
and
audit)
and
ce)
protect
authoriti countries
safety)
reactions)
ion)
es)
)
other
CZ
CZ
national (1)
national (2)
Ministry of Health
KST
www.mzcr.cz
www.kst.cz
Competent
Authority
Delegated
body
Is this
institution a
competent
authority or
a delegated
body?
If delegated body,
from which
competent authority
is/are task(s)
delegated?
public authority
x
x
x
x
x
x
x
x
x
x
Level
(national,
DE
regional,
(Ger-
EOEO) to
many)
implement
tasks listed
in Article 17
Name
Website
Legal status
Short description of this competent authority
Task f
Task g
Task a
Task d
Task h
(network (organ
(framewor Task b
(serious Task e
(perso
Task c
of
exchang
k for
(control
adverse
(issue
nal
(authori
compete e with
quality
and
events guidan
data
sations)
nt
other
and
audit)
and
ce)
protect
authoriti countries
safety)
reactions)
ion)
es)
)
other
DE
national (1)
Federal Ministry of
Health
www.bundesg
Competent
esundheitsmi
Authority
nisterium.de
The German
Transplantation Act
provides the legal
framew ork for the
installation of a national
agency responsible for
the coordination of post-
mortem organ donation. In
accordance w ith Section
11 subsection 1 of the
Transplantation Act the
removal of an organ,
including the preparations
for the removal, allocation
and transplanting, is the
joint responsibility of the
transplantation centres
and the other hospitals
on the basis of regional
co-operation. The Central
Federal Association of
the Health Insurance
Funds, the German
Medical Association and
the German Hospital
Federation set up, a
suitable facility (co-
ordinating agency) for
the purpose of organising
this task. This task w as
assigned to the German
Organ Transplantation
Foundation (Deutsche
Stiftung
Organtransplantation,
DSO) in June 2000.
Federal
Ministry
Self-administration is a primary regulation principle in the German health care system. In accordance with this principle the
Transplantation Act foresees that the Central Federal Association of the Health Insurance Funds, the German Medical
Association and the German Hospital Federation jointly appoint a qualified organisation to co-ordinate the procurement of
organs (Section 11 of the Transplantation Act)
In order to comply w ith the requirements under Section 11 of the Transplantation Act, DSO has formed seven geographical
organ donor regions. Each region serves the donor hospitals and transplant centres in one or several federal states of
Germany. Within these regions, organ donations are organised by a regional coordinating centre and, in some regions,
additional smaller service centres. All seven regions are headed by an executive physician of the DSO.
The administrative headquarter of DSO is located in Frankfurt (Main). The organisation includes four major divisions
(Organisation of organ donation and Quality Management, Controlling and IT, Communications, HR/Finance/Contracts) and
four supportive departments (Legal Affairs, Statistics, Data Protection, European Projects). The DSO employs approx. 200 in
regular occupation (employment as principal professional activity). About 80 people are w orking in the headquarters. In
addition explant surgeons and support personnel (in total about 1000 employees) have a part time contract (secondary
employment).
The budget covers approx. 35 Mio €
and is negotiated annually w ith the contracting authorities
(the Central Federal Association of the Health Insurance Funds,
the German Medical Association and
the German Hospital Federation)
under Section 11 of the Transplantation Act.
It covers organisational fees, reimbursement of
expenses for donor hospitals, transportation costs
and lump sum compensation for transplant commissioners based
on the assumption of 3400 transplanted organs.
x
x
DE
national (2)
Deutsche Stiftung
www.dso.de
Organtransplantation
Delegated
body
The DSO is a
private, non-
profit
organisation in
form of an
incorporated
foundation
under private
law.
x
x
x
x
40
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1707987_0041.png
DE
national (3)
German Medical
Association
http://www.b
Competent
undesaerztek
Authority
ammer.de/
BÄK is the
association of
the German
medical
chambers. It is a
private, non-
profit
organisation.
According to Section 11
Subsection 3 and Section
12 Subsection 5 of the
Transplantation Act the
Central Federal
Association of the Health
Insurance Funds, the
German Medical
Association and the
German Hospital
Federation jointly appiont
both committees.
Details can be found under the homepage
x
DE
Prüfungskommission, http://www.b
national (4
Überwachungskommis undesaerztek
and 5)
sion
ammer.de/
Delegated
bodies
Both
committees are
private, non-
profit bodies.
commissions comprise of at least one respresentative of the the Central Federal Association of the Health Insurance Funds,
the
German Medical Association and the German Hospital Federation and tw o respresentatives of the Länder. In addition the
commission can consult experts as may be necessary in particularin the case of inspections in the transplantation centres.
(x)
supportin
g
regional
level
DE
regional
level
16 Bundesländer
Special case in Nordrhein-Westfalen The authorisation of the procurement organisations has been delegated to the district
government level (Bezirksregierungen: Arnsberg, Detmold, Düsseldorf, Köln, Münster). The Ministry for Health, Emancipation,
Care and Age in Nordrhein-Westfalen is the supervisory authority. The requirements are laid down on the federal level in the
Transplantation Act and are the same for all regional authorities in the Länder, irrespective of the formal decision at which level
the competence is located.
R
R
R
DE
EOEO level
Level
(national,
Eurotransplant
International
Foundation.
Is this
institution a
competent
authority or
a delegated
body?
If delegated body,
from which
competent authority
is/are task(s)
delegated?
x
x
x
x
x
DK
regional,
(Den-
EOEO) to
mark)
implement
tasks listed
in Article 17
Name
Website
Legal status
Short description of this competent authority
Task f
Task g
Task a
Task d
Task h
(network (organ
(framewor Task b
(serious Task e
(perso
Task c
of
exchang
k for
(control
adverse
(issue
nal
(authori
compete e with
quality
and
events guidan
data
sations)
nt
other
and
audit)
and
ce)
protect
authoriti countries
safety)
reactions)
ion)
es)
)
other
x
DK
national (1)
Danish Health and
Medicines Agency
www.sst.dk
Competent
Authority
Public body -
Agency under
the Ministry of
Health
The Danish Health and Medicines Authority is the supreme health and pharmaceutical authority in Denmark. In its present form,
the Danish Health and Medicines Authority is a young administration formed on 1 March 2012 through the merger of the Danish
Medicines Agency and the National Board of Health. The Danish Health and Medicines Authority has around 700
employees,representing a wide range of professional groups – about 20 in all. We perform a great variety of tasks and work
across functions and organisations with other authorities,
organisations and professional experts – both in Denmark and abroad.
We attach great importance to offering the individual employees an opportunity to develop their skills and pursue professional
goals.
Goals that also contribute to the development of the Danish Health and Medicines Authority.
Main activities: We collaborate with decision-makers and help achieve good health for all citizens in Denmark as well as
treatment in a high-quality healthcare sector:
We license and monitor medicines
(including pharmacies, medicine prices,side effects etc.)
We issue and withdraw authorisations
(18 different professions – fromchiropodists to physiotherapists)
We offer advice and provide information (to the citizens,
healthcare professionals and authorities) We plan and approve
(placing of specialist functions, care pathways, healthcare agreements etc.)
Geographic location Head office at Islands Brygge in Copenhagen.
The National Institute of Radiation Protection is part of the DanishHealth
and Medicines Authority and is based in the Greater Copenhagen area.
The Public Health Medical Officers North and South under
the Danish Health and Medicines Authority are based in
Randers and Kolding, respectively. Health and Medicines Authority
and is based in the Greater Copenhagen area.
The National Institute of Radiation Protection is
part of the Danish Health and Medicines Authority
and is based in the Greater Copenhagen area.
x
x
x
x
x
x
x
x (others)
41
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1707987_0042.png
DK
Transplantation
national (2) Center, Copenhagen
University Hospital.
Transplantation
Center Odense,
Odense University
Hospital.
Transplantation
Center, Århus
University Hospital.
www.rh.dk
Delegated
Body
Public body
They are obliged to
follow the legal acts
presented by Ministry
of Health and they
receive their
authorisation from
Danish Health and
Medicines Authority
x
x
x
DK
national (3)
www.ouh.dk
Delegated
Body
Public body
x
x
x
DK
national (4)
WWW.auh.dk
Delegated
Body
Public body
x
x
x
DK
regional
level
In Denmark the Regions are responsible
for the administration of the
local hospitals and transplantation
centers (the centers are a part of
the hospital) in the region. In Denmark we
have 5 regions. The 3
transplantation centers are placed in 3 of
the 5 regions.. The Danish
Health and Medicines Agency authorises
the centers and supervices the
centers and the authorised health care
personnel. The Regions are
responsible for the day to day
administration of the hospitals.
x
x
x
x
x
x
DK
EOEO level
Scandiatransplant
Is this
institution a
competent
authority or
a delegated
body?
(x)
Task f
Task g
Task a
Task d
Task h
(network (organ
(framewor Task b
(serious Task e
(perso
Task c
of
exchang
k for
(control
adverse (issue
nal
(authori
compete e with
quality
and
events guidan
data
sations)
nt
other
and
audit)
and
ce)
protect
authoriti countries
safety)
reactions)
ion)
es)
)
Level
(national,
EE
regional,
(Esto-
EOEO) to
nia)
implement
tasks listed
in Article 17
Name
Website
If delegated body,
from which
competent authority
is/are task(s)
delegated?
Legal status
Short description of this competent authority
other
EE
national (1)
State Agency of
Medicines
http://www.r
Competent Ministry of Social
avimiamet.ee
Authority Affairs
/
Governmental
body under the
Ministry of
Social Affairs
x
x
x
x
x
x
x
EE
national (2)
Health Board
http://www.t
erviseamet.ee Competent Ministry of Social
/en/informati Authority Affairs
on.html
Governmental
body under the
Ministry of
Social Affairs
The Health Board is a governmental body under the Ministry of Social Affairs as is State Agency of Medicines and is independent
of the State Agency of Medicines. It performs surveillance and enforcement functions to assure compliance with legal
requirements mainly in the fields of healthcare, communicable diseases and control, environmental health, chemical safety
and medical devices. It issues activity licences for the transplantation of organs to transplantation centres.
x
x
x
EE
national (3)
Transplantation
Centre of Tartu
University Hospital
Delegated Ministry of Social
Body
Affairs
public body
x
x
x
x
x
42
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1707987_0043.png
Level
(national,
EL
regional,
(Gree-
EOEO) to
ce)
implement
tasks listed
in Article 17
Name
Website
Is this
institution a
competent
authority or
a delegated
body?
If delegated body,
from which
competent authority
is/are task(s)
delegated?
Legal status
Short description of this competent authority
Task f
Task g
Task a
Task d
Task h
(network (organ
(framewor Task b
(serious Task e
(perso
Task c
of
exchang
k for
(control
adverse
(issue
nal
(authori
compete e with
quality
and
events guidan
data
sations)
nt
other
and
audit)
and
ce)
protect
authoriti countries
safety)
reactions)
ion)
es)
)
other
EL
national (1)
Ministry of Health
www.yyka.go
v.gr
Competent
Authority
x
x
EL
Hellenic Transplant
national (2) Organization (HTO or www.eom.gr
EOM in Greek)
Competent
Authority
Is this
institution a
competent
authority or
a delegated
body?
private body of
public secture
x
x
x
x
x
x
x
Level
(national,
ES
regional,
(Spain
EOEO) to
implement
)
tasks listed
in Article 17
Name
Website
If delegated body,
from which
competent authority
is/are task(s)
delegated?
Legal status
Short description of this competent authority
Task f
Task g
Task a
Task d
Task h
(network (organ
(framewor Task b
(serious Task e
(perso
Task c
of
exchang
k for
(control
adverse
(issue
nal
(authori
compete e with
quality
and
events guidan
data
sations)
nt
other
and
audit)
and
ce)
protect
authoriti countries
safety)
reactions)
ion)
es)
)
other
ES
Organización Nacional
national (1)
www.ont.es
de Trasplantes (ONT)
regional
level
EOEO LEVEL
19 Autonomous
Communities
South Alliance for
Transplantation
Competent
Authority
Public body,
agency
dependent
upon the
Ministry of
x
x
x
x
x
x
x
ES
ES
x
x
x
x
x
x
x
South Alliance for Transplantation is not involved in the tasks described under
Directive 2010/53/EU (Articles 21 and 17)
Is this
institution a
competent
authority or
a delegated
body?
If delegated body,
from which
competent authority
is/are task(s)
delegated?
Level
(national,
FI
regional,
(Fin-
EOEO) to
land)
implement
tasks listed
in Article 17
Name
Website
Legal status
Short description of this competent authority
Task f
Task g
Task a
Task d
Task h
(network (organ
(framewor Task b
(serious Task e
(perso
Task c
of
exchang
k for
(control
adverse
(issue
nal
(authori
compete e with
quality
and
events guidan
data
sations)
nt
other
and
audit)
and
ce)
protect
authoriti countries
safety)
reactions)
ion)
es)
)
other
FI
national (1)
Finnish Ministry of
Social Affairs and
Health
Competent
Authority
Public body
(central
administrative
agency operating
under the
Ministry of Social
Affair and Health)
Valvira is a
nationwide
authority which
guides
municipalities
and
Regional State
Administrative
Agencies on
legislation
associated with
Valvira’s
jurisdiction.
x
FI
national (2)
Finnish Medicines
Agency (FIMEA)
www.fimea.fi
Delegated
body
x
x
x
x
x
x
x
x
FI
National Supervisory
www.valvira.f
national (3) Authority for Welfare
i
and Health ("Valvira")
Delegated
body
x
FI
regional
level
Regional State
Administrative
Agencies (6)
https://www.
avi.fi/en/web
/avi-
en/#.VZ0eM9
CU IU
x
FI
EOEO level
Scandiatransplant
43
x
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1707987_0044.png
Level
(national,
FR
regional,
(Fran-
EOEO) to
ce)
implement
tasks listed
in Article 17
Name
Website
Is this
institution a
competent
authority or
a delegated
body?
If delegated body,
from which
competent authority
is/are task(s)
delegated?
Legal status
Short description of this competent authority
Task f
Task g
Task a
Task d
Task h
(network (organ
(framewor Task b
(serious Task e
(perso
Task c
of
exchang
k for
(control
adverse (issue
nal
(authori
compete e with
quality
and
events guidan
data
sations)
nt
other
and
audit)
and
ce)
protect
authoriti countries
safety)
reactions)
ion)
es)
)
other
FR
Ministère de
la Santé, des
Competent
Affaires
national (1) Ministry of Health Direction Générale de la Santé
sociales et des Authority
Droits des
femmes
http://www.a
gence-
Delegated
biomedecine. Authority
fr/
(x)
(x)
FR
national (2)
Agence de la
biomédecine
FR
Agence nationale de
sécurité des
national (3) médicaments et des ansm.sante.fr
produits de santé
(ANSM)
regional
level
22 ARS (Agences
régionales de santé)
in all 22 regions.
Delegated
Authority
Ministere de la santé
des affaires sociales
et des droits des
femmes:health
ministery legislates
and delegated bodies
implement
legislation, each
within its missions
Ministere de la santé
des affaires sociales
et des droits des
femmes:health
ministery legislates
and delegated bodies
implement
legislation, each
within its missions
(x -
delegat
ed to
ARS,
see
regional
(x)
(x)
(x)
(x)
(x)
Public body
x
(x -
opinion
s)
x
x
x
x
Public body
x
x
x
FR
Public bodies: implement french legislation in each administrative region
Is this
institution a
competent
authority or
a delegated
body?
R
Task f
Task g
Task a
Task d
Task h
(network (organ
(framewor Task b
(serious Task e
(perso
Task c
of
exchang
k for
(control
adverse (issue
nal
(authori
compete e with
quality
and
events guidan
data
sations)
nt
other
and
audit)
and
ce)
protect
authoriti countries
safety)
reactions)
ion)
es)
)
Level
(national,
HR
regional,
(Croa-
EOEO) to
tia)
implement
tasks listed
in Article 17
Name
Website
If delegated body,
from which
competent authority
is/are task(s)
delegated?
Legal status
Short description of this competent authority
other
HR
national (1)
Ministry of Health,
Institute for
transplantation and
biomedicine
Eurotransplant
International
Foundation
x
Competent
Authority
x
x
x
x
x
x
x
x
HR
EOEO level
x
x
x
x
44
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1707987_0045.png
Level
(national,
HU
regional,
(Hun-
EOEO) to
gary)
implement
tasks listed
in Article 17
Name
Website
Is this
institution a
competent
authority or
a delegated
body?
If delegated body,
from which
competent authority
is/are task(s)
delegated?
Legal status
Short description of this competent authority
Task f
Task g
Task a
Task d
Task h
(network (organ
(framewor Task b
(serious Task e
(perso
Task c
of
exchang
k for
(control
adverse (issue
nal
(authori
compete e with
quality
and
events guidan
data
sations)
nt
other
and
audit)
and
ce)
protect
authoriti countries
safety)
reactions)
ion)
es)
)
other
HU
national (1)
Hungarian National
Blood Transfusion
Service (HNBTS or
OVSZ)
www.ovsz.hu/ Competent
szervdonacio Authority
public body,
national
institute
The Hungarian National Blood Transfusion Service (HNBTS or OVSz) is responsible for the provision of the Hungarian health
care service providers w ith blood components.
The HNBTS w as established in 2000 along the reorganization process of individual hospital centres, based on the principle
of centralization and independence. The pharmaceutical GMP-regulatory netw ork w as introduced and implemented in 2001.
The HNBTS consists of 5 regional and 18 local institutions.
The headquarter has confirmation, quality control, HLA typing and blood group reference laboratories, and management of
national transplant w aiting lists. The Organ Coordination Office is part of the central body w ith responsibilities of
coordination, support and improvement of organ donation, collection, analysis and evaluation of data associated w ith the
different steps of the donation and transplantation process. Annual budget is approx. 43 Million EUR Overall staffing level:
1273
Number of personnel involved in inspection: 3
Number of personnel involved in EU affairs: 10
Number of personnel involved in legal matters: 4
Number of vigilance officers: 3
The Organ Coordination Office began its activities on January 1, 2007
as a new department of the Hungarian National Blood Transfusion Service .
The office centrally coordinates all Hungarian organ
procurements process in cooperation w ith
Eurotransplant and forw ard organ offers from
Eurotransplant to Hungarian transplant centers,
therefore establishing and operating three
levels of donor-transplant coordination.
x
x
x
x
HU
Országos
Tisztifőorvosi Hivatal
National Public Health
Competent
national (2) and Medical Officer www.antsz.hu
Authority
Service Office of the
Chief Medical Officer
(OTH ANTSZ)
Public body
Competent authority tasks belong to the Department of Health
Administration of the Office of the Chief Medical Officer. Five officers
perform these tasks, but other tasks as w ell.
x
x
x
x
HU
national (3)
National Centre for
Patients’ Rights and
Documentation
(NCPD)
www.obdk.hu
Competent
Authority
Public body
The National Centre for Patients’ Rights and Documentation (NCPD) w as established in November 2012. It served as central
office to represent the rights of patients,
children and residents in social care; it provided support in
solving their problems arising during treatment.
From 1st March, 2015, NCPD tasks w ere extended
w ith the field of quality of health care.
In 2016 NCPD w ill also be responsible for the actuation of the national accreditation system.
PATIENTS‘ RIGHTS:
The NCPD patient rights representatives protect
the rights of patients and help them learn and apply those rights.
The NCPD may also act officially in the field of healthcare in case the rights of patients
are seriously harmed affecting larger groups of patients.
DOCUMENTATION:
In addition to legal protection activities, the NCPD manages the medical records of
the Hungarian healthcare institutions
ceased w ithout legal successor.
In relation to this maintains a register, provides the right of access to medical
records and preserves and archives documents.
CROSS-BORDER HEALTHCARE IN THE EU:
The NCPD is the Hungarian National Contact Point (NCP) for
cross-border healthcare in the European Union
It provides information to patients and healthcare professionals on
the possibilities of planned care in the EU, the rights related to the care,
procedures of complaints and appeals.
QUALITY OF HEALTH CARE:
In this field NCPD takes part in guideline-development as a coordinating and
evaluating body. Beside NCPD coordinates data collections and analyses,
makes conclusions and proposals for decision-makers.
NCPD manage the system of quality specialist of health specialties
and also carry out clinical audits. The national system of health care
accreditation has just created, the NCPD is going to manage it in
the field of outpatient care units, hospitals and pharmacies.
x
x
x
HU
EOEO LEVEL
Eurotransplant
International
x
x
45
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1707987_0046.png
Level
(national,
IE
regional,
(Ire-
EOEO) to
land)
implement
tasks listed
in Article 17
Name
Website
Is this
institution a
competent
authority or
a delegated
body?
If delegated body,
from which
competent authority
Legal status
is/are task(s)
delegated?
Short description of this competent authority
Task f
Task g
Task a
Task d
Task h
(network (organ
(framewor Task b
(serious Task e
(perso
Task c
of
exchang
k for
(control
adverse (issue
nal
(authori
compete e with
quality
and
events guidan
data
sations)
nt
other
and
audit)
and
ce)
protect
authoriti countries
safety)
reactions)
ion)
es)
)
IE
Health Products
Competent
national (1) Regulatory Authority www.hpra.ie
Authority
(HPRA)
Public Body
The role of Health Products Regulatory Authority (HPRA) is to protect and enhance public and animal health, by performing
regulatory functions including; authorisation, registration and licensing, safety and compliance monitoring and legislative and
regulatory development in the
areas of human and veterinary medicines and medical devices, cosmetics, blood, tissues and cells and organs. There are
four (4) departments directly involved in carrying out the
HPRA’s regulatory functions; 1. Compliance; 2. Human Products Monitoring; 3. Human Products Authorisation and
Registration; 4. Veterinary Sciences. And three departments providing
organisational support; 1. Finance and Corporate Affairs;
2. Human Resources; 3. IT and Change Management.
The HPRA is largely self -funded by a system of fees w hich are approved
annually by the Minister for Health follow ing an annual public
consultation process. The HPRA receives some additional funding from the
Irish Department of Health. The HPRA employs over 300 staff. In total there
are 13 Inspectors and 4 Managers across the different
specialities of GMP, GDP, GCP and Blood, Tissue.s and Organs (BTO).
The BTO section w ithin the Compliance department currently comprises of:
1 x BTO Manager (Inspector); 1 x BTO Inspector and 1 x BTO Scientific
Officer. The BTO team is responsible for the inspection and
authorisation of procurement organisations and transplantation centres
under the requirements of the Organs Directive. They also attend
European Commission Competent Authority meetings, participate in w orking
groups and assist in developing best practice guidance in the field as
required. 1 x BTO vigilance officer is also based w ithin the Human
Products Monitoring Department.
x
x
x
x
x
x
IE
Organ Donation and
Transplant Ireland
national (2)
(ODTI) - Health
Services Executive
(HSE)
www.odti.ie
Competent
Authority
(the office of the
ODTI is set w ithin
the HSE, the
national body for
service planning
and delivery of
health services
in Ireland. The
HSE is named as
the Competent
Authority and the
ODTI has been
assigned the
competent
authority
functions.)
Organ Donation and Transplant Ireland (ODTI) w as established to provide governance, integration and leadership for Organ
Donation and Transplantation in Ireland. The Office is dedicated to saving and
improving lives by improving organ donation rates in Ireland. The ODTI office is responsible for: The development,
coordination and management of a strategic framew ork for Organ Donation and Transplantation Informing the continual
development of services and ensuring best use of resources. Facilitating an integrated team approach to Organ Donation
and Transplantation services w ithin Ireland
Public Body
x
x
x
x
x
x
46
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1707987_0047.png
Level
(national,
IT
regional,
EOEO) to
(Italy)
implement
tasks listed
in Article 17
Name
Website
Is this
institution a
competent
authority or
a delegated
body?
If delegated body,
from which
competent authority
Legal status
is/are task(s)
delegated?
Short description of this competent authority
Task f Task g
Task a
Task d
Task h
(network (organ
(framewor Task b
(serious Task e
(perso
Task c
of
exchang
k for
(control
adverse (issue
nal
(authori
compete e with
quality
and
events guidan
data
sations)
nt
other
and
audit)
and
ce)
protect
authoriti countries
safety)
reactions)
ion)
es)
)
other
IT
national (1)
Italian National
Ministry of Health
www.salute.g Competent
ov.it
Authority
public body
The Italian Ministry of Health (Ministero della Salute) is the central body of the National Health Services having as its tasks the
orientation and planning in matters of health, as w ell as the definition of objectives for the improvement of the health
conditions of the population. The Ministry also establishes the level of care assured for all citizens overall the Italian territory.
The MoH, through triennial national health plans, establishes the fundamental objectives of human care preservation,
including: preventive care; therapy and rehabilitation; veterinary health; w orkplace health prevention; and, food hygiene and
safety. Furthermore, the MoH plans and supports biomedical research. Ultimately, the MoH aims to ensure that healthcare is
guaranteed to all citizens and issues guidelines for the organisation, delivery and funding of healthcare services.
x
x
x
x
IT
national (2)
Italian National
www.trapianti Competent
Transplant Centre
.salute.gov.it Authority
(CNT)
public body
The Italian National Transplant Centre (CNT) is a technical body of the
Ministry of Health. It w as set up under Law 91 of 1999 and it is located
at the Italian National Institute of Health. The National Institute of
Health (ISS) is a public technical and scientific body of the Italian
National Health Service, under the Ministry of Health. The ISS manages
and coordinates research and acts as consultant for the Ministry of
Health, for the Government and the Regions. CNT coordinates all
activities concerning donation, allocation and transplantation of
organs. It supports the Regions in the regulation of donation, banking
and transplantation of tissues and cells by collating activity data,
developing and disseminating practice guidelines, inspecting and
certifying centres and managing a national vigilance programme. It also
manages the Transplant Information System w hich collects data regarding
donation, allocation and transplantation of organs, including
transplanted organ quality, defines protocols about safety and security
of organ donation and criteria for operational protocols for organ and
tissue allocation, allocation of organs for urgencies and national
programs. It fixes parameters for transplant quality assessment,
promotes information campaigns for the general public, in collaboration
w ith the Italian Health Ministry and patient Associations.
x
(x)
(x)
x
x
x
x
x
IT
There are 19 regions and 2 autonomous provinces.
They authorize
hospitals, and all authorized hospitals where there
is an ICU, are
regional
entitle to perform organ and tissue procurement.
level
Tissue procurement can
also take place in hospitals without ICU. Regions
also authorize
transplant centres (after technical advice from CNT).
x (with
technical
assistanc
e from
CNT = CA
2)
x (with
technica
l
assistan
ce from
CNT =
CA 2)
x
47
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1707987_0048.png
Level
(national,
LT
regional,
(Lithu-
EOEO) to
ania)
implement
tasks listed
in Article 17
Name
Website
Is this
institution a
competent
authority or
a delegated
body?
If delegated body,
from which
competent authority
is/are task(s)
delegated?
Legal status
Short description of this competent authority
Task f
Task g
Task a
Task d
Task h
(network (organ
(framewor Task b
(serious Task e
(perso
Task c
of
exchang
k for
(control
adverse (issue
nal
(authori
compete e with
quality
and
events guidan
data
sations)
nt
other
and
audit)
and
ce)
protect
authoriti countries
safety)
reactions)
ion)
es)
)
other
LT
national (1)
Ministry of Health of
the Republic of
Lithuania
National
transplantation
bureau
www.sam.lt
Competent
Authority
Public body
In Ministry of Health of the Republic of Lithuania work over 200
peoples. EU Affairs and International Relations Division work on EU
affairs and legal matters.
x
x
x
x
LT
national (2)
www.transpla Competent
ntacija.lt
Authority
Public body
Divisions of National Transplant Bureau are Transplant Coordination, Law and Supervisory, Communication.
In total 26 people work in Bureau. Number of inspectors - 3. Law and Supervisory division work on EU affairs
and legal matters.
In State Health Care Accreditation Agency work over 60
peoples.Divisions of State Health Care Accreditation Agency are
Specialist licensing, Health care institutions supervision, Medical
technologies, Medical devices market surveillance, Health care quality
surveillance, Legal and common affairs, Information technologies and
Financial.
In National Health Insurance Fund work over 130 peoples. Departments of
National Health Insurance Fund are Internal Audit, Public Relations,
Insurance Development, Economics, Legal, Orthopaedic Aids Reimbursement,
Information Technology, Healthcare Services and Contracting.
x
x
x
x
x
LT
State Health Care
Accreditation Agency www.vaspvt.g Competent
national (3)
under the Ministry of
ov.lt
Authority
Health
National Health
national (4) Insurance Fund under
the Ministry of Health
Level
Public body
x
LT
www.vlk.lt
Competent
Authority
Public body
x
x (Prepare
and
implement
draft budget
for the
Compulsory
LU
(national,
(Lu-
regional,
xem-
EOEO) to
bourg
implement
tasks listed
)
LU
LU
LU
Name
Website
in Article 17
Is this
institution a
competent
authority or
a delegated
body?
If delegated body,
from which
competent authority
is/are task(s)
delegated?
Legal status
Short description of this competent authority
http://www.
Competent
national (1) Ministère de la Santé ms.public.lu/f
Authority
r/
Luxembourg
Delegated
national (2)
Transplant
body
EOEO LEVEL
Eurotransplant
Task f
Task g
Task a
Task d
Task h
(network (organ
(framewor Task b
(serious Task e
(perso
Task c
of
exchang
k for
(control
adverse (issue
nal
(authori
compete e with
quality
and
events guidan
data
sations)
nt
other
and
audit)
and
ce)
protect
authoriti countries
safety)
reactions)
ion)
es)
)
other
x
x
x
x
x
x
x
x
x
x
x
x
x
48
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1707987_0049.png
Level
(national,
LV
regional,
(Latvi
EOEO) to
a)
implement
tasks listed
in Article 17
Name
Website
Is this
institution a
competent
authority or
a delegated
body?
If delegated body,
from which
competent authority
is/are task(s)
delegated?
Legal status
Short description of this competent authority
Task f
Task g
Task a
Task d
Task h
(network (organ
(framewor Task b
(serious Task e
(perso
Task c
of
exchang
k for
(control
adverse (issue
nal
(authori
compete e with
quality
and
events guidan
data
sations)
nt
other
and
audit)
and
ce)
protect
authoriti countries
safety)
reactions)
ion)
es)
)
other
LV
national (1)
The State Agency of www.zva.gov. Competent
Medicines
lv
Authority
Public body
The State Agency of Medicines is the state institution under supervision of the Ministry of Health of the Republic of Latvia,
that carries out evaluation, marketing authorisation, monitoring, control and regulation of distribution of medicines and
medical devices in Latvia. It is a state agency not financed from the state budget (agency's budget is formed from service
fees). There are 13 departments and 144 employees (w w w.zva.gov.lv). 2 senior inspectors for blood, tissues, cells, and
organs, including vigilance in the Agency. Legal department consists of 4 employees. EU matters - no dedicated staff.
x
x
x
x
x
x
x
x
LV
national (2)
Data State
Inspectorate
www.dvi.gov.l Competent
v
Authority
Public body
Data State Inspectorate is the state institution under supervision of the Ministry of Justice of the Republic of Latvia, that
supervises the compliance of personal data protection, accredits and supervises the trusted certification service providers,
supervises the compliance w ith the provisions of unsolicited commercial messages
in Latvia. It is a direct administration institution. There are 4
departments and 19 employees.
x
LV
Paul Stradin's
University hospital www.stradini. Delegated
national (3)
Latvian
lv
Body
Transplantation center
Cabinet of Ministers
Regulation of 29 January
2013 No 70 (minutes No
6, par. 15) regarding the
use of human organs in
medicine and the use of
human organs and the
body of a deceased
person for medical
studies, para 80, 80 1,
82, 82 1, 82 2 , 82 3, 82
4, 82 5.
State owned
limited liability
company
Multiprofile
Multiprofile hospital department for organ procurement and
hospital
transplantation
department for
organ
procurement and
transplantation
x
x
Level
(national,
MT
regional,
(Malt
EOEO) to
a)
implement
tasks listed
in Article 17
Name
Website
Is this
institution a
competent
authority or
a delegated
body?
If delegated body,
from which
competent authority
is/are task(s)
delegated?
Legal status
Short description of this competent authority
Task f
Task g
Task a
Task d
Task h
(network (organ
(framewor Task b
(serious Task e
(perso
Task c
of
exchang
k for
(control
adverse (issue
nal
(authori
compete e with
quality
and
events guidan
data
sations)
nt
other
and
audit)
and
ce)
protect
authoriti countries
safety)
reactions)
ion)
es)
)
other
MT
national (1)
https://ehealt
h.gov.mt/Heal
thPortal/publi
par. 15) regarding
Superintendence of c_health/heal Competent the use of human
Public body
Public Health
thcare_serv_st Authority organs in medicine
andards/tissu
and the use of
es_cells_orga
ns.aspx
https://ehealt
h.gov.mt/Heal
Delegated by the
thPortal/healt
Competent
Delegated
h_institutions
Authority (the
Public Body
Body
/hospital_serv
Superintendent of
ices/mater_de
Public
i_hospit
The National Competent Authority is the Superintendent of Public Health. The Superintendence has three directorates under
its remit-
1.The Health Care Standards Directorate w hich is accountable to the Superintendent of Public Health in managing issues
related to the regulation of substances of Human Origin. There is one person responsible for this area, the Director is
responsible for regulatory matters related to SOHO, inspections, authorisations, related EU and legal matters and SOHO
vigilance. There are tw o inspectors trained in Substances of Human origin and a separate multidisciplinary inspectorate
responsible for the inspection of health care settings including hospital
2. The Health Promotion/Disease Prevention Directorate
3. The Environmental Health Directorate.
The Medicines Authority also falls under the Superintendence from the technical point of view
x
x
x
x
x
x
x
MT
national (2)
Transplant
Coordination Unit,
Mater Dei Hospital
Mater Dei Hospital is the National Transplant centre and is the only hospital where transplants are allowed.
x
x (others)
49
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1707987_0050.png
NL
(The
Nethe
r-
lands)
Level
(national,
regional,
EOEO) to
implement
tasks listed
in Article 17
Name
Website
Is this
institution a
competent
authority or
a delegated
body?
If delegated body,
from which
competent authority
is/are task(s)
delegated?
Legal status
Short description of this competent authority
Task f
Task g
Task a
Task d
Task h
(network (organ
(framewor Task b
(serious Task e
(perso
Task c
of
exchang
k for
(control
adverse (issue
nal
(authori
compete e with
quality
and
events guidan
data
sations)
nt
other
and
audit)
and
ce)
protect
authoriti countries
safety)
reactions)
ion)
es)
)
other
NL
NL
The ministry of
health, welfare
Ministry of Health,
and sport is a
national (1)
Welfare and Sport
department of
the
government.
The Dutch
Transplantation
Foundation is
independent
governing body
http://www.tr
under
Dutch Transplantation
Delegated Ministry of Health,
national (2)
ansplantatiest
private law. The
Foundation (NTS)
Body
Welfare and Sport
ichting.nl/
ministry of
health, welfare
and sport
authorised NTS
as
organ center.
http://www.ri
jksoverheid.nl Competent
/ministeries/v Authority
ws
national (3)
The Health Care
Inspectorate (IGZ)
http://www.ig Competent
z.nl/
Authority
Public body
The ministry of health, w elfare and sport (VWS) is one of the departments of the government. Pharmaceuticals and Medical
Technology Department (GMT) is the division in w hich the team, that is dealing w ith organ donation and transplantations,
operates.
x
x
x
The NTS contains three departements, namely 1) Policy and Organ center,
2) Donor- communication, 3) Operational management. NTS is financed partly
by health insurance companies and partly by subsidies from the ministry
of health, w elfare and sport. At this moment NTS has 60 employees. The
department Policy and Organ center and the policymaker legal affairs are
dealing w ith Europe-related issues. NTS does not have any vigilance
officers since this responsibilty relies on the Health Care Inspectorate
(IGZ).
x
x
x
x
x
x
NL
Independent departements: Cure, care, pharmaceutical products (including
organs, tissues, cells, and blood);
Budget: total € 60 million;
Staffing: total 500, 300 dedicated; SoHO: international/European
inspection and vigilance: 2 senior, 1 junior, 1 support, 1 legal.
x
NL
EOEO LEVEL
Eurotransplant
Is this
institution a
competent
authority or
a delegated
body?
x
x
x
x
Level
(national,
NO
regional,
(Nor-
EOEO) to
way)
implement
tasks listed
in Article 17
Name
Website
If delegated body,
from which
competent authority
is/are task(s)
delegated?
Legal status
Short description of this competent authority
Task f
Task g
Task a
Task d
Task h
(network (organ
(framewor Task b
(serious Task e
(perso
Task c
of
exchang
k for
(control
adverse (issue
nal
(authori
compete e with
quality
and
events guidan
data
sations)
nt
other
and
audit)
and
ce)
protect
authoriti countries
safety)
reactions)
ion)
es)
)
other
NO
NO
NO
national (1)
national (2)
national (3)
The Norwegian
www.helsedir Competent
Directorate for Health ektoratet.no Authority
Ministry of Health and
www.hod.no
Care Services
Competent
Authority
x
x
x
x
x
x
x
x
Norwegian Board of www.helsetils Competent
Health Supervision
ynet.no
Authority
Oslo University
Hospital
Rikshospitalet
www.ous.no
Delegated
body
x
NO
national (4)
x
x
50
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1707987_0051.png
NO
EOEO Level
Level
(national,
PL
regional,
(Po-
EOEO) to
land)
implement
tasks listed
in Article 17
Scandiatransplant
www.scandiat
ransplant.org
Is this
institution a
competent
authority or
a delegated
body?
If delegated body,
from which
competent authority
Legal status
is/are task(s)
delegated?
x
Task f
Task g
Task a
Task d
Task h
(network (organ
(framewor Task b
(serious Task e
(perso
Task c
of
exchang
k for
(control
adverse (issue
nal
(authori
compete e with
quality
and
events guidan
data
sations)
nt
other
and
audit)
and
ce)
protect
authoriti countries
safety)
reactions)
ion)
es)
)
Name
Website
Short description of this competent authority
other
PL
Polish Transplant
www.poltrans Competent
national (1) Coordinating Center
plant.org.pl Authority
Poltransplant
Ministry of Health,
www.mz.gov. Competent
national (2) Department of Health
pl
Authority
Policy
Is this
institution a
competent
authority or
a delegated
body?
Government
Agency
x
x
x
x
x
x
x
x
(legislation
and country
regula-
tions)
PL
public body
x
x
x
x
Level
(national,
PT
regional,
(Por-
EOEO) to
tugal)
implement
tasks listed
in Article 17
Name
Website
If delegated body,
from which
competent authority
Legal status
is/are task(s)
delegated?
Short description of this competent authority
Task f
Task g
Task a
Task d
Task h
(network (organ
(framewor Task b
(serious Task e
(perso
Task c
of
exchang
k for
(control
adverse (issue
nal
(authori
compete e with
quality
and
events guidan
data
sations)
nt
other
and
audit)
and
ce)
protect
authoriti countries
safety)
reactions)
ion)
es)
)
other
PT
Instituto Português do
national (1)
Sangue e da
www.ipst.pt
Transplantação (IPST)
national (2)
Level
(national,
regional,
EOEO) to
implement
tasks listed
in Article 17
Competent
Authority
Competent
Authority
Is this
institution a
competent
authority or
a delegated
body?
x
x
x
x
x
x
PT
Direção-Geral da
Saúde (DGS)
www.dgs.pt
x
x
x
x
x
RO
(Ro-
mania
)
Name
Website
If delegated body,
from which
competent authority
Legal status
is/are task(s)
delegated?
Short description of this competent authority
Task f
Task g
Task a
Task d
Task h
(network (organ
(framewor Task b
(serious Task e
(perso
Task c
of
exchang
k for
(control
adverse (issue
nal
(authori
compete e with
quality
and
events guidan
data
sations)
nt
other
and
audit)
and
ce)
protect
authoriti countries
safety)
reactions)
ion)
es)
)
other
RO
National Transplant www.transpla Competent
national (1)
NO
Agency
nt.ro
Authority
Ministry of Health -
The State Sanitary
Inspection
Competent
NO
Authority
Public Body
NTA has four regional offices, three administrative departments and the executive board is composed of
one executive director, one deputy director and one chief accountant.
We have 6 inspectors and 1 person working on EU affairs and legal matters. The budget is about
551.000 RON per year.
x
x
x
x
x
x
x
RO
national (2)
www.ms.ro
Public body
Inspection and control.
x
x
x
51
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1707987_0052.png
Level
(national,
SE
regional,
(Swe-
EOEO) to
den)
implement
tasks listed
in Article 17
Name
Website
Is this
institution a
competent
authority or
a delegated
body?
If delegated body,
from which
competent authority
is/are task(s)
delegated?
Legal status
Short description of this competent authority
Task f
Task g
Task a
Task d
Task h
(network (organ
(framewor Task b
(serious Task e
(perso
Task c
of
exchang
k for
(control
adverse (issue
nal
(authori
compete e with
quality
and
events guidan
data
sations)
nt
other
and
audit)
and
ce)
protect
authoriti countries
safety)
reactions)
ion)
es)
)
other
SE
national (1)
Socialstyrelsen
www.socialsty Competent
relsen.se
Authority
x
x
x
x
Inspektionen för vård
Competent
och omsorg (Health www.ivo.se
Authority
and Social Care
www.transpla
ntationscentr
Transplantationscentr um.se/sv/SU/
Delegated
SE
regional level um, Sahlgrenska
Omraden/5/V
Public Body
Body
universitetssjukhuset erksamheter/
Transplantatio
nscentru
www.skane.s
Transplantationsenhet
e/sv/Webbpla Delegated They are obliged to
SE
regional level
en, Skånes
Public Body
tser/Sodra-
Body
follow the legal acts
Universitetssjukhus,
regionvardsna
presented by
Socialstyrelsen
www.karolins
and they receive
ka.se/Verksa
their authorisation
Transplantationskirurg mheternas/Kli
iska kliniken ,
niker--
Delegated from Inspektionen
SE
regional level
Public Body
för vård och
Karolinska
enheter/Trans
Body
omsorg by
Universitetssjukhuset plantationskir
registration.
urgiska-
SE
national (2)
kliniken/
www.akademi
ska.se/sv/Ver
Transplantationskirurg ksamheter/Kir
Delegated
SE
regional level
i, Akademiska
urgi/Om-
Body
sjukhuset
verksamheten
1/Sektionen-
for-transplant
SE
EOEO LEVEL
Scandiatransplant
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
Public Body
x
x
x
x
For the sake of consistency with the other Scandiatransplant 'countries', Sweden can be considered as a member of Scandiatransplant (however
Swedish CAs would like to stress that it's the four swedish transplant centres that are members, not Sweden as a country).
(x)
52
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1707987_0053.png
Level
(national,
SI
regional,
(Slo-
EOEO) to
venia)
implement
tasks listed
in Article 17
Name
Website
Is this
institution a
competent
authority or
a delegated
body?
If delegated body,
from which
competent authority
Legal status
is/are task(s)
delegated?
Short description of this competent authority
Task f
Task g
Task a
Task d
Task h
(network (organ
(framewor Task b
(serious Task e
(perso
Task c
of
exchang
k for
(control
adverse (issue
nal
(authori
compete e with
quality
and
events guidan
data
sations)
nt
other
and
audit)
and
ce)
protect
authoriti countries
safety)
reactions)
ion)
es)
)
other
SI
www.slovenij Competent
national (1) Slovenija-transplant
a-transplant.si Authority
public body
Slovenija-transplant consists of the following departments: organ, tissue and cells department,
informatics and data collection, finance and human resources department, general office. Currently there
are 7 full employees and many subcontracts with specialists in the filed of organ and tissue procurement
and transplantation.
x
x
x
x
x
x
x (others:
"keep out in
and out
regis-ters,
coordinate
interdiscipli
nary
issues,
QAP
programme
for brain
death
detection
and
promotion").
SI
national (2)
Ministry of Health
Eurotransplant
International
Foundation
http://www. Competent
mz.gov.si/en/ Authority
x
x
SI
EOEO level
x
x
x
x
x
Level
(national,
SK
regional,
(Slo-
EOEO) to
vakia)
implement
tasks listed
in Article 17
Name
Website
Is this
institution a
competent
authority or
a delegated
body?
If delegated body,
from which
competent authority
Legal status
is/are task(s)
delegated?
Short description of this competent authority
Task f
Task g
Task a
Task d
Task h
(network (organ
(framewor Task b
(serious Task e
(perso
Task c
of
exchang
k for
(control
adverse (issue
nal
(authori
compete e with
quality
and
events guidan
data
sations)
nt
other
and
audit)
and
ce)
protect
authoriti countries
safety)
reactions)
ion)
es)
)
other
SK
national (1)
Ministry of Health
Slovak Republic
www.health.g Competent
ov.sk
Authority
public body
x
x
x
x
x
The tasks
which are not
marked are
shared with
NTO
The tasks
which are not
marked are
shared with
Ministry of
Health
SK
national (2)
National Transplant
Organisation
www.nto.sk
public body,
Delegated Ministry of Health
non-profit
Body
Slovak Republic
organisation
x
x
x
x
53
 kom (2016) 0809 - Ingen titel
1707987_0054.png
UK
(national,
(Uni-
regional,
EOEO) to
ted
King-
implement
dom)
tasks listed
Level
Name
Website
in Article 17
Is this
institution a
competent
authority or
a delegated
body?
If delegated body,
from which
competent authority
is/are task(s)
delegated?
Legal status
Short description of this competent authority
Task d
Task f
Task g
Task a
Task h
(serious
(network (organ
(framewor Task b
Task e
(perso
adverse
Task c
of
exchang
k for
(control
(issue
nal
(authori events
compete e with
quality
and
guidan
data
and
sations)
nt
other
and
audit)
ce)
protect
reactions)
authoriti countries
safety)
ion)
es)
)
other
UK
national (1)
Human Tissue
Authority (HTA)
www.hta.gov. Competent
n/a
uk
Authority
Government
The HTA regulates;
the use of tissues, bodies and body parts under the Human tissue Act 2004 across the post mortem, research, anatomy
and public display sectors.
Tissues and cells for human application under the EUTCD 2007
Organ donation and transplantation under the EUODD 2010
x
x
x
x
x
x
x (others: The
HTA approve
all living donor
transplants)
UK
national (2)
There is a service
level agreement
with the HTA, which
details the
delegation of
managing: a
reporting system
for serious adverse
National Health
events
www.NHSBT.n Delegated
Service Blood and
and serious adverse Government
hs.uk
Body
Transplant (NHSBT)
reactions; managing
a living donation
framework;
transfer or organs
across member
states; ensuring
traceability records
and reporting to the
HTA.
NHS Blood and Transplant (NHSBT) w as established as a Special Health
Authority in England and Wales in October 2005 w ith responsibilities
across the United Kingdom in relation to organ transplantation. Its
remit is to provide a reliable, efficient supply of blood, organs and
associated services to the NHS. Since NHSBT w as established, the organisation has maintained or improved
the quality of the services delivered to patients, stabilised the rising
cost of blood, and centralised a number of corporate services. Among
NHSBTs responsibilities are:
• encouraging people to donate organs, blood and tissues;
• optimising the safety and supply of blood, organs and tissues;
• helping to raise the quality, effectiveness and clinical outcomes of
blood and transplant services;
• providing expert advice to other NHS organisations, the Department of
Health, Ministers and devolved administrations;
• providing appropriate advice and support to health services in other
countries;
• commissioning and conducting research and development;
• actively engaging in implementing relevant EU statutory framew orks and
guidance;
•being involved in broader international developments
x
x
x
x
54