Europaudvalget 2018
KOM (2018) 0241
Offentligt
1900839_0001.png
EUROPEAN
COMMISSION
Brussels, 25.4.2018
SWD(2018) 141 final
COMMISSION STAFF WORKING DOCUMENT
IMPACT ASSESSMENT
Accompanying the document
Proposal for a Directive of the European Parliament and of the Council amending
Directive (EU) 2017/1132 as regards the use of digital tools and processes in company
law
and
Proposal for a Directive of the European Parliament and of the Council amending
Directive (EU) 2017/1132 as regards cross-border conversions, mergers and divisions
{COM(2018) 239 final} - {COM(2018) 241 final} - {SWD(2018) 142 final}
EN
EN
 kom (2018) 0241 - Ingen titel
Table of contents
GLOSSARY ........................................................................................................................ 3
1
INTRODUCTION ....................................................................................................... 5
1.1
1.2
1.3
2
2.1
2.2
2.3
2.4
2.5
2.6
3
3.1
3.2
4
4.1
4.2
5
Context .............................................................................................................. 5
Calls for an initiative ......................................................................................... 6
Scope of the impact assessment ........................................................................ 8
Use of digital tools and processes throughout a company's lifecycle ............. 13
Cross-border mergers ...................................................................................... 18
Cross-border divisions ..................................................................................... 22
Cross-border conversions ................................................................................ 26
Conflict of laws rules....................................................................................... 32
How would the problem evolve
–
what is the baseline scenario? ................... 37
Legal basis for the EU to act ........................................................................... 39
Added value of EU action ............................................................................... 39
Policy objectives .............................................................................................. 40
Consistency with other EU policies and the Charter of Fundamental
Rights ............................................................................................................... 41
Use of digital tools and processes throughout a company's lifecycle ............. 43
Cross-border operations (mergers, divisions and conversions) ....................... 53
Conflict of laws rules....................................................................................... 75
THE PROBLEM DEFINITION ................................................................................ 12
NEED FOR ACTION AT EU LEVEL ..................................................................... 39
OBJECTIVES: WHAT IS TO BE ACHIEVED? ..................................................... 40
POLICY OPTIONS AND ANALYSIS OF THEIR IMPACTS ............................... 42
5.1
5.2
5.3
6
PACKAGE OF PREFERRED POLICY OPTIONS AND OVERALL
IMPACTS .................................................................................................................. 83
6.1
6.2
6.3
6.4
Summary of preferred policy options .............................................................. 83
Analysis of the overall impacts of the package ............................................... 86
Subsidiarity and proportionality of options ..................................................... 95
Choice of legal instrument............................................................................... 95
Monitoring ....................................................................................................... 96
Evaluation ........................................................................................................ 97
7
MONITORING AND EVALUATION..................................................................... 95
7.1
7.2
ANNEX 1: PROCEDURAL INFORMATION ................................................................ 98
ANNEX 2: STAKEHOLDER CONSULTATION ......................................................... 106
ANNEX 3: WHO IS AFFECTED AND HOW? ............................................................. 122
1
 kom (2018) 0241 - Ingen titel
ANNEX 4: PROBLEM DEFINITION
–
ADDITIONAL EVIDENCE.......................... 124
ANNEX 5: EVALUATION OF THE FUNCTIONING OF RULES ON CROSS-
BORDER MERGERS ............................................................................................. 143
ANNEX 6: OVERVIEW OF ECJ CASE-LAW ON CROSS-BORDER
MOBILITY OF COMPANIES ............................................................................... 160
ANNEX 7: OVERVIEW OF MEMBER STATES' POSITIONS ON THE
QUESTIONS OF SEAT AND CONNECTING FACTORS .................................. 169
ANNEX 8: METHODOLOGY OF KEY ASSUMPTIONS FOR CROSS-
BORDER DIVISIONS AND CROSS-BORDER CONVERSIONS ...................... 172
ANNEX 9: CALCULATION METHOD FOR POTENTIAL SAVINGS FOR
COMPANIES BROUGHT ABOUT BY THE USE OF DIGITAL TOOLS
AND PROCESSES THROUGHOUT A COMPANY'S LIFECYCLE .................. 184
ANNEX 10: EMPLOYEE PARTICIPATION AT BOARD LEVEL ............................ 190
ANNEX
11:
THE
SME
TEST
–
SUMMARY
OF
RESULTS…………………………………
............................................................ 192
2
 kom (2018) 0241 - Ingen titel
1900839_0004.png
G
LOSSARY
Acquiring company
The company that receives the assets and liabilities from the
acquired company in a merger or division by acquisition.
The database maintained by each Member State to keep record
of registration of companies in the given Member State and
subsequent changes in the information on companies.
In situations with cross-border elements, conflict of laws rules
determine which of possibly two or more national laws apply to
the internal functioning of a company.
The relevant link between a subject (in this context a company)
and a legal order which determines the applicable law in a
conflict of law situation.
An operation whereby a company formed and registered in
accordance with the law of a Member State converts into
another company formed and registered in accordance with the
law of the another Member State retaining its legal personality
and without being wound up or going into liquidation.
An operation whereby a company splits and transfers all or
some of its assets and liabilities to existing or new
company/companies in another Member State.
An operation whereby two or more companies from two or
more Member States transfer their assets and liabilities to an
existing (acquiring) or a new company.
Directive 2005/56/EC of the European Parliament and of the
Council of 26 October 2005 on cross-border mergers of limited
liability companies. Now it is part of the Codification Directive
(see below).
Directive (EU) 2017/1132 of the European Parliament and of
the Council of 14 June 2017 relating to certain aspects of
company law (codification). This Directive codified in 2017
several Directives covering different aspects of company law.
The company that is being split up in the framework of a
company division.
Business register
Conflict of law
Connecting factor
Cross-border conversion
Cross-border division
Cross-border merger
Cross-Border Merger
Directive (CBMD)
Codification Directive
Dividing company
3
 kom (2018) 0241 - Ingen titel
1900839_0005.png
Freedom of
establishment of
companies
Group reorganisation
The freedom of establishment applicable to legal entities
pursuant to Articles 49 and 54 TFEU.
The restructuring of legal and/or operation structure within a
corporate group.
The process of conversion from the perspective of the country
of destination, i.e. whereto the company will be registered as the
result of the process.
A company with share capital and with legal personality
possessing separate assets which alone serve to cover its debts.
It is defined in Annex II of Directive (EU) 2017/1132 relating to
certain aspects of company law (codification).
In the context of this Impact assessment, this covers Member
States of the EU and of the EEA (i.e. Iceland, Liechtenstein and
Norway in addition to the EU).
A periodical publication authorised to publish public or legal
notices. In the context of this Impact Assessment it refers to the
national gazettes in the MS that publish company information.
The process of conversion from the perspective of the country
of departure, i.e. where the company originally was registered.
The company that receives certain assets and liabilities from the
dividing company in the framework of company division.
The office and the address under which the company is
registered in the business register.
The process through which the competent authorities or
organisations create and keep records of the creation of
companies, changes in companies' registered information
(filing) and the linked documentation. The business register is
the database where these data are recorder.
Societas Europea (European Company), a limited liability
company formed according to the Regulation (EC) No
2157/2001 on the Statute for a European company (SE).
Inbound conversion
Limited liability
company
Member State(s) (MS)
National Gazette
Outbound conversion
Recipient company
Registered office
Registration of
companies
SE
4
 kom (2018) 0241 - Ingen titel
1900839_0006.png
I
NTRODUCTION
1.1
Context
Companies play a crucial role in promoting economic growth, creating jobs and
attracting investment in the European Union. They help deliver greater economic as well
as social value for society at large. To achieve this, companies need to operate in an
environment which is conducive to growth and adapted to face the new economic and
social challenges of an increasingly globalised and digital world.
There are around 24 million companies in the EU
1
, out of which approximately 80% are
limited liability companies. Around 98-99% of limited liability companies are SMEs
2
.
Every year around 2,5 million new companies are created and a slightly smaller number
of companies cease to exist
3
. High growth enterprises
4
play an important role in
contributing to the economic growth and the creation of jobs. In 2014, around 145 000
companies, or almost a tenth (9.2 %) of all enterprises with at least ten employees in the
EU-28’s
business economy were recognized
as high-growth enterprises, providing work
for over 12 million employees
5
.
The possibility to operate beyond national borders is a part of the natural life-cycle of the
company. This includes the option to carry out a cross-border merger, division or
conversion, offers them an important chance to survive and grow e.g. by having new
business opportunities in other EU countries, by reorganizing, cutting organisational cost
or adapting to changing market conditions. For example, a survey carried out in 2016
6
found out that 22% of the business executives had immediate plans for expansion in the
internal market.
However, cross-border company operations can have significant impacts for relevant
stakeholders as well as society at large. Therefore, it is essential that the protection of
those involved in and affected by the company affairs, namely employees, creditors and
minority shareholders, keep pace with the growing trans-nationalization of companies
and that Member State authorities are able to act against abuse.
The current situation concerning cross-border corporate mobility provides a very
fragmented picture across the EU. The existing EU legal framework provides rules only
for cross-border mergers of companies, while cross-border divisions and conversions are
subject to national rules, if such rules exist at all. In addition, it is not always certain
which law applies to the internal functioning of companies with operations in more than
one MS. Since there are no harmonised rules at EU level, the case law of the Court of
Justice has developed the principles, based on freedom of establishment, especially
1
The study 'Assessment and quantification of drivers, problems and impacts related to cross-border
transfers of registered offices and cross-border divisions of companies' EY 2017 (hereinafter referred to as
EY study on cross-border operations of companies) refers to 24,4 million in 2016. It makes an estimation
based on Eurostat data of 2014.
2
EY study on cross-border operations of companies
3
According to Eurostat data, there were 2,586,418 new companies in EU28 in 2014, while 2,307,036
companies ceased to exist. In 2013, the number of new companies in EU28 was 2,487,921, with 2,329,272
companies ceasing to exist.
4
This refers to an enterprise with average annualised growth in number of employees greater than 10 % per
year over a three-year period and having at least 10 employees in the beginning of the growth.
5
Source: Eurostat.
6
EY Attractiveness Survey, 2016, 1,469 executives participated in the survey. MS covered by the study
were Germany, France, the Netherlands, the UK, Belgium or Portugal.
5
 kom (2018) 0241 - Ingen titel
1900839_0007.png
related to cross-border conversions
7
, but also to the recognition of companies
incorporated in another MS
8
. In its judgements, the court has always stated that it is for
the legislator to establish a detailed procedure/rules.
Furthermore, in today's world, the use of digital tools and processes, in particular in order
to initiate economic activity by setting up a company or continuing it in another MS
easily, rapidly and cost-effectively is one of the prerequisites for a competitive market
and for competitive companies. However the current EU law provides only for very
limited use of such tools and in particular there are no provisions on the online
registration of companies. While the Commission proposal on the establishment of a
Single Digital Gateway
9
covers the general registration of business activity via online
means, the constitution of limited liability companies is carved out from the proposal
because it necessitates a comprehensive approach to be addressed in the company law
acquis.
The Commission committed to propose specific rules for this area without delay.
Overall, today's Single Market does not offer companies and their stakeholders optimal
conditions in terms of clear, predictable and balanced legal framework. This is especially
important for SMEs which are the backbone of EU economy. For them any improvement
in the possible use of digital tools and any possiblity of performing cross-border
operations less costly and burdensome is very important.
While the role of companies is to create wealth, it should not only concern the well-being
of the company itself, but also of the stakeholders associated with it. In case of cross-
border mobility of companies, in particular the interests of employees
10
, creditors and
minority shareholders play an important role. However, today the legal uncertainty and
lack or complexity of rules for cross-border mobility of companies also means that there
is no clear framework to ensure effective protection of these stakeholders. This may even
lead to a situation whereby the freedom of establishment could be abused by some
companies. In the situation of a lack of legal certainty the protection offered to
stakeholders is therefore often ineffective.
Therefore, it is important to unleash the potential of the Single Market by breaking down
barriers to cross-border trade, facilitating access to markets, increasing confidence and
stimulating competition while offering effective protection to stakeholders.
1.2
Calls for an initiative
The Investment Plan for Europe
11
stressed that determined efforts are needed to make the
most of the Single Market and make it an effective launch pad for companies. The 2015
Single Market Strategy
12
mentioned uncertainties over company law as one of the
obstacles that SMEs complain about in the Single Market and announced that the
Commission would consider "further
ways of achieving simpler and less burdensome
rules for companies
—
while continuing to act against letterbox companies
—
including
making digital solutions available throughout a company’s lifecycle, in particular in
7
8
ECJ cases VALE, Cartesio, currently Polbud
ECJ cases Centros, Überseering, Inspire Art
9
Proposal for a Regulation of the European Parliament and of the Council on establishing a single digital
gateway to provide information, procedures, assistance and problem solving services and amending
Regulation (EU) No 1024/2012 - COM(2017)256
10
In line with the European Pillar of Social Rights.
11
COM(2014) 903 final.
12
COM(2015) 550 final.
6
 kom (2018) 0241 - Ingen titel
1900839_0008.png
relation to their registration and to the filing of company documents and information"
and would also "examine
the need to update the existing rules on cross-border mergers
and the possibility to complement them with rules as regards cross-border divisions".
The 2016 Communication on the Start-up and Scale-up Initiative
13
stressed the need to
remove barriers
for start-ups to develop in the Single Market and reiterated
the call for
measures in the area of company law. Furthermore, both the 2015 Digital Single Market
Strategy
14
and the 2016 e-Government Action Plan
15
stressed the role of public
administrations in helping businesses to easily start business, operate online and expand
across borders. The e-Government Action Plan specifically recognised the importance of
improving the use of digital tools when complying with company law related
requirements. In addition, the Single Digital Gateway included a political commitment to
come forward with online registration of limited liability companies in the context of the
digitalisation of company law.
In addition, the Stockholm programme of 2009 called for an initiative on uniform
conflict of laws rules in the area of company law
16
.
Against this background, the Commission 2017 Work Programme
17
included a company
law initiative to facilitate the use of digital technologies throughout a company's lifecycle
(equally confirmed in the Digital Single Market Mid-term Review
18
) and cross-border
mergers and divisions.
The need to complement and improve the legal framework as regards the use of digital
tools and on cross-border company mobility was also recognised by the European
Parliament. In its 2017 resolution on the e-Government Action Plan, it called on the
Commission to consider further ways to promote digital solutions for formalities
throughout a company's lifecycle and underlined the importance of work on the
interconnection of business registers
19
. Furthermore, in its recent resolution of 13 June
2017
20
, the European Parliament called for a comprehensive EU framework in order to
simplify the procedures and requirements applicable to transfers, divisions and mergers,
and to remove obstacles arising from conflicts of laws, with a view to facilitating
companies' mobility in line with their business needs, while preventing abuses and
fictitious transfers for the purposes of social or fiscal dumping and duly respecting
employees’ representation rights.
In its
2009
21
and
2012
22
resolutions the European
Parliament also specifically asked the Commission to come forward with a proposal on
cross-border conversions.
13
14
16
17
COM(2016) 733 final.
COM(2015) 192 final.
15
COM(2016) 179 final.
Official Journal C 115 of 4.5.2010
.
COM(2016) 710 final; Annex 1.
COM (2017) 228.
19
European Parliament resolution of 16 May 2017 on the EU eGovernment Action Plan 2016-2020;
(2016/2273(INI)).
20
European Parliament resolution of 13 June 2017 on cross-border mergers and divisions
(2016/2065(INI)
).
21
European Parliament resolution of 10 March 2009 with recommendations to the Commission on the
cross-border transfer of the registered office of a company (2008/2196(INI)).
22
European Parliament resolution of 2 February 2012 with recommendations to the Commission on a 14th
company law directive on the cross-border transfer of company seats (2011/2046(INI)).
18
7
 kom (2018) 0241 - Ingen titel
1900839_0009.png
The Council also encouraged the Commission in its 2015 Conclusions on the Single
Market Policy
23
to address the online registration of companies through the use of the
Digital Single Market Package. Furthermore, most recently in the Tallinn declaration on
eGovernment the Member States make a strong call to step up efforts for provision of
efficient, user-centric electronic procedures in the EU
24
.
The Commission has actively engaged with stakeholders and conducted comprehensive
consultations throughout the impact assessment process, in view of collecting the
evidence needed to come to a political decision on the scope of this company law
package. Stakeholder views are indicated throughout the impact assessment where
relevant and summarised in Annex 2.
1.3
Scope of the impact assessment
The purpose of this impact assessment is to assess whether and to what extent the
existing company law legal framework both at EU and national level a) hampers the
exercise of the freedom of establishment by companies and the possibility to use digital
tools throughout companies' lifecycle as well as b) provides the effective protection for
stakeholders, such as creditors, minority shareholders, employees but also other third
parties which are affected by companies' activities. In addition, the impact of the existing
national conflict of laws rules is assessed in this respect. The areas covered are:
- Use of digital tools and processes throughout a company's lifecycle: Companies use a
number of digital tools and processes in order to comply with requirements stemming
from company law, such as registering a company as legal entity, filing documents to the
business register or applying for publication in the national gazette. This also
encompasses digital access to company related information by third parties. The use of
digital tools in interactions between companies and their shareholders is not part of this
impact assessment.
- Cross-border mergers: A cross-border merger takes place when two or more companies
from different MS join into one surviving entity by transferring to it all their assets and
liabilities.
- Cross-border divisions: A division involves a transfer of all or some assets and
liabilities from a dividing company to existing or new company/companies in another
MS.
25
- Cross-border conversions: A conversion means an operation whereby a company
formed and registered in accordance with the law of a Member State converts into a
company formed and registered in accordance with the law of another Member State
while retaining its legal personality and without being wound up or going into
23
24
Council Conclusions on Single Market Policy, 6197/15, 2-3 March 2015.
The
Tallinn Declaration on eGovernment
was signed at the ministerial meeting during Estonian
Presidency of the Council of the EU on 6 October 2017.
25
Divisions can be carried out in different ways, e.g. a dividing company can be wound up and transfer its
assets and liabilities to more than one existing or newly formed company whose shares are allocated to the
shareholders of the dividing company (so-called
‘split up’).
Alternatively, the dividing company can
continue to exist and it can transfer some of its assets to other (new or existing) companies (so-called
‘spin-
off’) or companies to which assets are transferred can become its subsidiaries (so-called ‘hive-down’).
The
shares can be allocated to shareholders of the dividing company in proportion or disproportionately to their
existing shareholdings, J. Schmidt, cross-border mergers and divisions, transfers of seat: Is there a need to
legislate? Study for the EP JURI Committee, 2016 (hereinafter referred to as
J. Schmidt, EP Study),
p. 27.
8
 kom (2018) 0241 - Ingen titel
1900839_0010.png
liquidation. Unlike cross-border mergers and divisions, which involve more entities
across MS, a cross-border conversion concerns just one company.
- Conflict of laws rules: In situations with cross-border elements, conflict of laws rules
determine which of possibly two or more national laws apply to the internal functioning
of a company.
This impact assessment addresses those five areas which are interrelated and contribute
directly to a company's ability to expand their business and reap the full benefits offered
by the Single Market. Digitalisation serves as the starting point as the pragmatic use of
the opportunities offered by digital tools would help entrepreneurs to create their
business and communicate to the relevant competent authorities with greater ease and
less cost. Moreover, the effective use of digital safeguards would ensure the integrity of
the information that is provided to business registers in a cross-border setting and provide
greater transparency and security to society at large. Should entrepreneurs then wish to
expand their business cross-border, the enhancement of the Cross-border Merger rules
and the introduction of procedural rules for cross-border divisions and cross-border
conversions would not only offer them greater ability to grow their business and explore
new markets but would also offer robust protection to employees, minority shareholders
and creditors. Digitalisation strongly interacts with these procedures as effective digital
communication between the business registers through the EU system (called BRIS
26
)
would enable them to establish a clear point in time to which a company merges, divides
and converts cross-border and changes its legal form. This would in turn provide greater
legal certainty for business registers, entrepreneurs and stakeholders. Finally, certainty on
the applicable law is relevant if a company finds itself in a situation with cross-border
elements.
The present impact assessment addresses all the above-mentioned areas as the impact
assessment aims at informing the political decision whether action needs to be taken in
all of these areas or only in selected ones. Where possible, the interactions between
different areas and between any preferred options are spelled out. In addition, the
assessment refers to the relevant stakeholder feedback which has been obtained in
various consultations confirming the assessment of relevance (see for details on
stakeholder consultation Annex 2).
Decisions to set up a company, expand, restructure or move the company cross-border
depend on many factors such as business opportunities, productivity gains and business
environment as well as the legal, tax and regulatory regime of a given MS.
27
However,
companies cannot even envisage exercising the freedom of establishment in practice, if
the underlying legal framework does not allow them to carry out such operations or make
them very costly or complicated. Against this background, this impact assessment will
only analyse the prerequisite condition for mobility, namely the enabling rules and
procedures in the area of company law. It will not address the EU and national legal
frameworks in other related policy areas such as labour law, insolvency, taxation or other
26
The system of interconnection of business registers was created with Directive 2012/17/EU of the
European Parliament and of the Council of 13 June 2012 amending Council Directive 89/666/EEC and
Directives 2005/56/EC and 2009/101/EC of the European Parliament and of the Council as regards the
interconnection of central, commercial and companies registers, OJ L 156, 16.6.2012, p. 1–9. This
directive is now part of the codified Directive (EU) 2017/1132 relating to certain aspects of company law.
27
EY Attractiveness Survey
–
Europe 2017
9
 kom (2018) 0241 - Ingen titel
1900839_0011.png
aspects of digitalisation not associated with company law such as cloud computing or e-
residency.
The proposed policy options will not touch the existing acquis in these other areas which
will remain fully applicable. In many cases, the proposed policy options would build on
or complement the existing acquis such as use of BRIS, the e-card, once-only principle or
make them applicable for companies (e.g. eIDAS). Moreover, the proposed policy
options will have due regard for the European Pillar of Social Rights, in particular the 8
th
principle that seeks to safeguard the social dialogue and involvement of workers.
28
As
such, employee participation in cross-border operations should be seen as part of the
wider social acquis aimed to protect employees in case of cross-border operations.
The diagram below presents the different areas subject to this impact assessment as well
as their interrelations. In addition, the graph shows links with other EU policies or
initiatives.
28
The European Pillar of Social Rights, Chapter II: Fairer working conditions. For further information see
https://ec.europa.eu/commission/priorities/deeper-and-fairer-economic-and-monetary-union/european-
pillar-social-rights/european-pillar-social-rights-20-principles_en
10
 kom (2018) 0241 - Ingen titel
1900839_0012.png
Relationship between the issues covered by this impact assessment and links with other EU initiatives
11
 kom (2018) 0241 - Ingen titel
1900839_0013.png
T
HE PROBLEM DEFINITION
The well-functioning Single Market is important for
increasing EU’s competitiveness
and its functioning is key to the European Union remaining an attractive location for
businesses, both domestic and foreign
29
. Together with the free movement of capital and
the freedom of establishment, company law directives and regulations provide a legal
framework which has an impact on investments. The more uncertainty there is in
company law the less attractive the EU is for investors. This results in untapped potential.
The problem is that in the absence of a reliable legal framework for cross-border
divisions and conversions, and inefficiencies in the current EU rules for cross-border
mergers, companies have difficulties to access markets in other MS and often need to
find costly alternatives to direct procedures which can deter them, in particular SMEs,
from doing cross-border business. In addition, the lack of possibility to use relevant
digital tools is also a barrier to the exercise of the freedom of establishment by
companies. These lead to unnecessary costs for companies and hinder or prevent them
from using the opportunities offered by the Single Market. This also means that relevant
stakeholders (employees, creditors, minority shareholders and other third parties) are
faced with uncertainty as to their rights and protection in cross-border situations.
The problem tree below illustrates the main drivers, problems and consequences relevant
for this initiative. The following sub-chapters describe the drivers and problems in more
detail for each subject area. Concrete examples of difficulties faced by companies and
stakeholders can be found in Annex 4.
29
Restoring EU Competitiveness 2016 updated version, European Investment Bank.
12
 kom (2018) 0241 - Ingen titel
1900839_0014.png
The number of companies currently engaged in cross-border activity can best illustrate
the overall scale of the problem. According to data from a 2011 study on the
Opportunities for the Internationalisation of European SMEs there are only 2% of SMEs
that have investment abroad (500,000 companies).
30
Furthermore, according to Eurostat
data from 2014 only 0.7% of companies are intra-EU foreign affiliated (i.e. they are
controlled or owned by multinational enterprises that are resident in another EU MS).
31
All of these companies are likely to benefit from the package. However, due to the
outdated modalities for which companies have to use when communicating with business
registers (particularly in a cross-border setting) and the inefficient procedures companies
have to use when operating cross-border, a significant population of EU companies are
never even given the opportunity to make effective use of their freedom of establishment.
Therefore, the number of companies concerned with the package is likely to be
significantly higher.
1.4
Use of digital tools and processes throughout a company's lifecycle
1.4.1 Driver: What causes the problem?
In a world where technology is part of everyone's daily life, companies increasingly use
digital tools in their business. Companies also need to interact with public authorities, but
this is not always possible through electronic means. The EU offers a very inconsistent
landscape when it comes to the availability of online tools for companies in their contact
with public authorities in the area of company law. MS provide e-government services at
30
31
Final Report on the Opportunities for the Internationalisation of European SMEs (2011), p. 21.
2014 Eurostat data on "foreign affiliates"
13
 kom (2018) 0241 - Ingen titel
1900839_0015.png
variable degrees: some are very advanced and provide easy-to-use, fully online
solutions
32
, while others are more timid in their efforts and do not offer at all online
solutions for critical steps in a company's lifecycle such as the registration of the
company as a legal entity.
Currently the EU company law includes certain elements of digitalisation such as the
obligation for MS to make available online information about limited liability companies
registered in central, commercial or companies registers (herein business registers).
However these requirements are limited and lack precision, leading to a very diverse
implementation at national level.
In addition, certain digital processes are not covered at all by EU law and only a number
of MS address them at national level. For example, today only 17 MS
33
provide a
procedure for the
fully online registration of companies;
in the other MS the only way to
register a company
34
is by going in person to the registration authority or another body
which then submits the application for registration. This creates inefficiencies and an
uneven playing field for companies as some MS
35
only allow for face-to-face procedure
for company registration while others
36
allow both face-to-face and online procedure
–
or
only online (as is the case in Estonia and Denmark). More detailed information about the
situation in different MS can be found in Annex 4.
The situation is similar for the
online registration of branches.
While data on all
branches of EU companies is not yet available today, according to available BRIS
statistics, there are 6,000 branches alone in 10 MS. Although branches do not have a
legal personality, they still need to be registered in the business register. The registration
of a branch largely follows the same requirements as company registration.
Although the recent Commission proposal for a Single Digital Gateway sets out the
requirement for MS to digitalise the registration of business activity in general, limited
liability companies are not in the scope of this proposal as it was deemed more
appropriate to address this in the context of company law. The lack of an EU legal
framework for limited liability companies and their branches would only perpetuate a
situation where unequal opportunities are offered to companies across the single market.
Once they have been registered, companies and branches have an obligation to
file
certain information with the business registers during their life time (for example,
amendments to their articles of constitution, changes in the names of company legal
representatives or their annual accounts). Although the current EU law stipulates that
companies should be able to submit the documents and particulars that are part of the
mandatory disclosure requirements "by electronic means"
37
, the current definition of
"electronic means" is not specific enough and leads to a diverse implementation in the
MS (see also overview in Annex 4). Most significantly, in several MS (e.g. Belgium,
32
A number of business registers already have in place advanced online tools and solutions, for example
Denmark, Estonia, Latvia.
33
Bulgaria, Denmark, Estonia, Finland, France, Italy, Ireland, Latvia, Lithuania, Malta, Poland, Portugal,
Romania, Slovakia, Slovenia, Sweden and the UK.
34
Company registration refers to the creation of the company as a legal entity. This is often seen as a series
of sub-steps, generally comprising the verification of the identity of the company founder, checking the
availability and/or appropriateness of the company name, the drawing up, signing and certifying of the
documents for constitution of the company, followed by the actual registration with the register.
35
For example Belgium, Germany, and Spain.
36
For example Cyprus, Finland and UK.
37
Article 16(2) of Directive (EU) 2017/1132.
14
 kom (2018) 0241 - Ingen titel
1900839_0016.png
Germany, Hungary, and Spain) company representatives cannot file documents fully
online; instead they need to go in person in front of a notary or legal professional who
certifies the documents and then submits them online to the business registers
38
, while
some MS (e.g. Estonia, Poland) require only facultative involvement of notaries.
Once companies and branches have filed the necessary information with the business
registers, current EU rules provide for the
publication
of all or part of that information in
the national gazette. It is only by publication in the national gazette (or equally effective
means) that the disclosed information becomes legally effective. Such requirement dates
back to the early days of EU company law
39
when the publication in the official gazette
was the only way of ensuring certainty and transparency of business information. A
revision of the EU rules in 2003
40
introduced the option for MS to keep the national
gazette in electronic form
41
, without specifying how the information should be submitted
by the company and in particular it did not do away with possible multiple submission
requirements in MS (i.e. both to the business register and the national gazette). Today at
least 14 MS make their national gazettes available in electronic form
42
; in one of those
(France) an additional publication in print remains mandatory.
Overall, the situation remains divergent in different MS. Whether online or on paper,
companies continue to submit the same information to two different places (business
register and national gazette). This is not the only example of
multiple submissions by
companies of the same information.
For example, companies that have a branch in
another EU country need to file their annual accounts both to the business register where
the company is registered and to the business register in the MS where the branch is
registered.
Concerning access by third parties to company information in business registers, the
directive
43
on the interconnection of business registers (BRIS) sets a minimum set of data
which must always be provided for free
44
. However for the other company information
available in the business registers most MS charge fees for all or some of that
information
45
. Although this is in line with the existing EU rules which state that MS can
charge
fees
which cannot exceed the administrative cost of storing and maintaining that
data, this means that access to information varies across the EU, with more information
being available free of charge in some MS than in others.
Study on digitalisation of company law, Everis, 2017 (hereinafter referred to as Everis study, 2017)
The first company law directive was adopted in 1968 and some of the requirements, such as the
publication in the national gazette, were introduced then.
40
Directive 2003/58/EC of the European Parliament and of the Council of 15 July 2003 amending Council
Directive 68/151/EEC, as regards disclosure requirements in respect of certain types of companies, OJ L
221, 04/09/2003 P. 13-16. It was the same directive that also introduced the possibility for companies to
file documents online.
41
MS also have the choice to replace the publication in the national gazette with equally effective means
of publication through a central electronic platform.
42
The following MS publish company information online: BE, CZ, CY, DK, EE, FI, FR, DE, GR, HU, PL,
PT, ES, UK. Source: Everis study 2017.
43
Directive 2012/17/EU of the European Parliament and of the Council of 13 June 2012 amending Council
Directive 89/666/EEC and Directives 2005/56/EC and 2009/101/EC of the European Parliament and of the
Council as regards the interconnection of central, commercial and companies registers Text with EEA
relevance, OJ L 156, 16.6.2012, p. 1–9
44
This includes the company name, registered office, legal form, company registration number and the
Member State in which the company is registered.
45
Only six MS provide all information free of charge: Belgium, Bulgaria, Czech Republic, Luxembourg,
Slovenia and the UK.
39
38
15
 kom (2018) 0241 - Ingen titel
1900839_0017.png
1.4.2 What is the problem for companies?
The lack of rules for
online registration, filing and publication
or the divergence of such
rules in the MS create unnecessary costs and burdens to entrepreneurs who wish to set up
a new business or to expand their business by registering subsidiaries or branches or
fulfil specific requirements online. This in turn may lead to missed business opportunities
due to delay in registering the business or in a worst case to the decision not to set up a
business at all. The replies to the 2017 public consultation on company law confirmed the
fact that the differences between MS laws or the overall lack of a legal framework as
regards interactions with business registers via digital tools is seen by most stakeholders,
in particular business organisations and public authorities, as an obstacle to the
functioning of the single market. This problem needs to be addressed urgently as
businesses are increasingly going digital and more public services are available online.
They consider that the registration of companies should be also available online.
Concerning the online registration, evidence from those MS that have put in place
solutions for online registration shows that electronic applications for company
registration are generally cheaper and quicker to process than applications made in
person and on paper. This means that companies that do not have the option to register
online incur higher costs than those that can complete the procedure fully online. The
time needed to complete the procedure also adds up to the costs incurred by companies
and when procedures require the physical presence in front of a competent authority the
time for completing the registration is longer than when procedures are done fully online.
In addition to the direct costs for registration or filing, company founders also incur
indirect costs such as travel costs (in particular when travelling abroad).
MS
Ireland
46
Finland
47
UK
48
Application for company registration
Paper-based
EUR 100
EUR 380
£40
Online
EUR 50
EUR 350
£12
Time to process the application
Paper-based
10 to 15 days
Up to 17 working days
8 to 10 days
49
Online
Within 5 days
Within 5 working days
Within 24 hours
For the
filing of documents,
the submission of documents on paper is also generally more
costly than the submission of documents online. For example, in Belgium to file on paper
an abbreviated model of annual accounts costs EUR 226,34, as opposed to EUR 155,67
for online filing; in the UK, the submission of annual accounts by post costs £40, while
the electronic submission of the same documents costs £13.
Costs for registration and filing are even higher in those MS (e.g. Belgium, Germany,
Hungary, Poland, and Spain) where company founders or representatives need to come in
person in front of a notary or legal professional. For instance, the fees for notarial
46
47
https://www.cro.ie/Publications/Fees/Company
https://www.prh.fi/en/kaupparekisteri/hinnasto/kasittelymaksut.html
48
https://www.gov.uk/limited-company-formation/register-your-company
49
When the company founder uses postal registration but wishes to have their application processed within
24 hours, then the registration fee is £100, compared to the cost of £12 for the online application which
would be processed within the same time period.
16
 kom (2018) 0241 - Ingen titel
1900839_0018.png
services are EUR 145 in Belgium or EUR 220 in Cyprus and can vary from EUR 150 to
EUR 4,000 in Spain
50
. These fees are typically added to the registration or filing fees.
Concerning the issue of limited access to free of charge information available in the
business registers, companies themselves can be affected in cases where they are looking
up information on potential business partners. This can be particularly relevant for SMEs
for which the costly access to information on businesses from other MS can hamper their
business opportunities and cross-border trade in the Single Market.
1.4.3
What is the problem for other stakeholders?
Other stakeholders, such as creditors, investors, employees or their representatives or
consumers who rely on company information from the business registers can also be
affected by the above-mentioned drivers. For them the problem is twofold: reliability of
data and the access to it. These stakeholders mainly face problem of limited access to
free of charge information filed by companies in the business register as most registers
charge fees for that information. Prices per document may not be considered high
(average range from 2 to 15 Euros per document), but if more documents about the same
company or about many companies are needed, then the costs add up and can become
prohibitive for certain stakeholders. The issue of the limited access to free of charge
information has become even more prominent with the launch of the business registers
interconnection system (BRIS). BRIS facilitates access to company data from the EU
business registers via a single European access point, but the easiness to search for this
information only highlights how little information is in fact available for free in the
registers.
In addition, the fact that the information needs to be filed in two places (e.g. business
register and national gazette) may still create uncertainty as to how stakeholders can rely
on that information. For example, third parties may rely on information from the business
registers not knowing that this information is only legally effective after publication in
the national gazette. In turn, this creates mistrust in the EU business environment and
affects the transparency and proper enforcement of rules.
The relevant competent authorities in the MS
–
namely the business registers
–
are also
affected by their own slow take-up of digital solutions. This is mainly proven by counter-
examples from those that have already made progress in digitalising their processes over
the past few years. For example, after the introduction of online filing and registration in
2008, the Slovenian business register noted a significant reduction in the time needed to
process an application (in the first year the average time for registration was reduced
from 60 days in 2007 to 4.3 days in 2008). Similarly, the Danish business register
reported that, following the introduction of the online registration and filing system, in
just four years the average time for case handling decreased by 69% and the average
ramp-up time for a new employee decreased by 90%
51
. This means that registers that are
not yet offering streamlined online procedures for companies are missing out on the
efficiencies that these solutions could bring to their own organisations.
Notaries have signalled that for them a problem is legal certainty and the trustworthiness
of registers. As they are part of the registration processes in a number of MS they are
afraid that the digitalisation would question the need of their services, as in many MS in
which fully online registration is functioning well, the involvement of a notary is not
50
51
Everis study, 2017.
European Commerce Registers' Forum report, 2017, p. 45 and 56.
17
 kom (2018) 0241 - Ingen titel
1900839_0019.png
necessary. Notaries, therefore, as having a direct stake in the registration processes in
many countries, have in reality different concerns than other stakeholders which are not
part of the process.
1.5
Cross-border mergers
Driver: What causes the problem?
1.5.1
Mergers are used by companies for different purposes such as group reorganisations
52
,
cutting organisational costs as well as business-oriented considerations in order to enjoy
greater returns to scale, consolidated branding, or other synergies between different
business activities.
The introduction of the Cross-Border Merger Directive
53
(CBMD) led to a substantial
increase in cross-border merger activity in the EU and EEA. The number of cross-border
mergers rose by 173% between 2008 and 2012 as a total of 1,227 cross-border mergers
were carried out during this period, which indicates that the procedure set up by the
Directive substantially enhanced cross-border activity. Indeed, recent further research
demonstrates the striking impact that the introduction of the CBMD on cross-border
merger activity as between 2013 and 2017 there were 1,163 cross-border mergers that
took place in 9 EU Member States alone, almost the same as the EU-wide figure for the
preceding 4 years.
54
Stakeholders (such as law firms, business registers and trade unions)
interviewed for the 2013 study on the application of the Directive welcomed the new
procedures, the procedural simplification and reported lower costs and shorter
timeframes due to the harmonised framework
55
.
Despite these positive developments, the evaluation of the functioning of the CBMD
(Annex 5) which draws from the research
56
and consultations
57
demonstrates persisting
issues that are frustrating the full effectiveness and efficiency of the Directive.
Concerning protection of creditors and minority shareholders, the Directive lays down
minimum, mainly procedural rules and leaves the substantive rules subject to national
52
The EU cross-border merger rules (see below) are seen as an effective tool for internal reorganisation of
groups of companies and over a third of cross-border mergers appear to have been carried out within
groups, Bech-Bruun and Lexidale, Study on the Application of the Cross-border Mergers Directive,
September
2013,
(hereinafter
referred
to
as
Bech-Bruun/Lexidale,
2013)
http://ec.europa.eu/internal_market/company/docs/mergers/131007_study-cross-border-merger-
directive_en.pdf , p. 973.
53
Directive 2005/56/EU of the European Parliament and of the Council of 26 October 2005 (OJ L 310,
25.11.2005, p. 1); replaced and repealed on 19 July 2017 by Directive (EU) 2017/1132 of the European
Parliament and of the Council of 14 June 2017 relating to certain aspects of company law (codification)
(OJ L 169, 30.6.2017, p. 46).
54
Biermeyer, Thomas and Meyer, Marcus, Cross-border Corporate Mobility in the EU: Empirical Findings
2017, p. 5.
55
Bech-Bruun/Lexidale 2013, p. 5-8, 49.
56
For instance, the report on the future of EU company law by the expert Reflection Group in 2011,
http://ec.europa.eu/internal_market/company/docs/modern/reflectiongroup_report_en.pdf; J. Schmidt, EP
Study,
http://www.europarl.europa.eu/RegData/etudes/STUD/2016/556960/IPOL_STU(2016)556960_EN.pdf ;
Bech-Bruun/Lexidale 2013.
57
2015
consultation
on
cross
border
mergers
and
divisions,
http://ec.europa.eu/internal_market/consultations/2014/cross-border-mergers-divisions/docs/summary-of-
responses_en.pdf;
the
2012
consultation
on
the
future
of
EU
company
law,
http://ec.europa.eu/internal_market/consultations/2014/cross-border-mergers-divisions/index_en.htm .
18
 kom (2018) 0241 - Ingen titel
1900839_0020.png
laws. Therefore, the differences between MS laws persist. For example, the Directive
only says that creditors shall be protected subject to national rules, without further
specifications. Similarly, the Directive lays down some rules concerning shareholders in
general (e.g. information via the draft merger terms, merger and expert reports, voting
during the general meetings) but leaves it to MS to decide whether to introduce further
protection for minority shareholders.
In the 2015 public consultation, the under-harmonisation of such rules was noted as a key
point of concern for stakeholders. Approximately 80% of respondents were in favour of
harmonisation of creditor rights and 65% in favour of harmonisation of minority
shareholder protection. This view was further reflected in the 2017 public consultation
where 80% of the MS that responded called for the substantive and procedural aspects of
creditor protection to be harmonised. Similar views were echoed in a recent European
Parliament Resolution.
58
As to employee participation on board level, the Directive sets out a comprehensive
framework. It provides that the rules on employee participation shall follow the laws of
the MS where the registered office of the successor company is situated. Since this could
invite for forum shopping, the Directive includes three exceptions to this general rule in
order to guarantee the status quo in terms of employee participation. If any of these
exceptions apply (basically there must be some form of employee participation before the
merger), the management can either negotiate with employees a bespoke solution on the
participation or apply standard rules (on the composition of the body representative to
employees, its competence and powers, and the functioning of employee participation)
provided by SE Directive 2001/86/EC
59
. The percentage of employees required to have
been previously covered by an employee participation system is one third (compared to
one quarter in the SE directive rules). The current employee participation rules have been
criticised both by companies and trade unions
60
In addition, the Directive offers limited possibilities to simplify the merger procedure.
For example, it allows waiving an independent expert report if all shareholders agree and
does not require an expert report or the approval by the general meeting in case of a
merger between a parent company and its wholly-owned subsidiary. Research and
stakeholder consultation
61
have underlined the need for further simplifications in case of
costly procedures which do not confer benefits on the stakeholders concerned. In
addition, it has been argued that the procedure does not sufficiently integrate digital tools
in the procedure itself (e.g. as regards submitting the documents to public authorities or
sharing those between the authorities)
62
.
1.5.2 What is the problem for companies?
Companies often face costly legal advice and a very long delay to complete a merger due
to the divergent national rules
63
. For instance, while a simple cross-border merger takes
58
European Parliament resolution of 13 June 2017 on cross-border mergers and divisions
(2016/2065(INI)
). P. 10
59
Council Directive 2001/86/EC of 8 October 2001 supplementing the Statute for a European company
with regard to the involvement of employees (OJ L 294, 10.11.2001, p. 22).
60
See point 2.2.3.
61
Bech-Bruun/Lexidale 2013 and the stakeholders in their replies to the 2015 consultation
62
This view was expressed by experts of ICLEG.
63
See also subsection 2.3.2. of the evaluation in Annex 5 for deficiencies as regards efficiency of the
current cross-border merger rules.
19
 kom (2018) 0241 - Ingen titel
1900839_0021.png
between 2 and 4 months, some mergers can take up to 7 months depending on the MS
involved
64
. This can be due to different delays for authorities to issue a pre-merger
certificate
65
or due to different protection periods for stakeholders in different MS.
The divergence between national rules can also make it difficult or impossible to meet
certain steps of the procedure
66
. It might be impossible for the merging companies to
meet the 6-month deadline for submission of pre-merger certificates if due to different
creditor protection periods such a certificate has not been yet issued in one of the MS
concerned
67
.
The more complex the procedure and less possibilities for a simplified procedure, the
higher will be the costs for the merging companies
68
. For instance, stakeholders have
taken the view that drawing up a management report on the impacts of the merger
involves substantial time and costs and is an unnecessary burden in cases where the
merging companies have no employees or the shareholders agree not to require such a
report
69
. It is estimated that drawing up such a report can amount to up to between €5,000
and 8,000 in Italy and that that legal advice for drawing up the necessary reports for a
cross-border
operation can sum up to € 8.000-12.000
in Belgium.
70
Between 2008 and
2013, most merging companies and most companies resulting from a cross-border
merger were private limited liability companies
71
. Given that such private companies are
mainly small or medium-size companies and they, in general, have to carry out the whole
merger procedure which is primarily foreseen for big public limited liability companies,
the costs arising for small and medium sized companies can be bigger than benefits,
having a negative impact on economic growth.
Companies also consider the employee participation procedure too complex and leading
to unnecessary costs and delays within the merger.
72
The evaluation of the functioning of the existing rules on cross-border mergers (Annex 5)
found that the provisions of the CMBD have been less effective and efficient as regards
creditors and minority shareholder protection; it further found deficiencies as regards the
efficiency of the rules concerning the possibilities for a simplified procedure. It could not
be conclusive on the efficiency of the employee participation procedure.
1.5.3
What is the problem for other stakeholders?
A cross-border merger may impact the rights of creditors who may, for example, need to
sue the company in a different MS or may be in a worse financial situation if the
64
Bech-Bruun/Lexidale, 2013, p. 133.
A certificate conclusively attesting to the proper completion of the pre-merger acts and formalities.
66
See also subsection 2.3.1. of the evaluation in Annex 5 for deficiencies as regards effectiveness of the
current cross-border rules.
67
Ibid, 2013, p. 54.
68
See also subsection 2.3.2. of the evaluation in Annex 5 for deficiencies as regards efficiency of the
current cross-border merger rules.
69
Ibid, p. 85-86.
70
EY study on cross-border operations of companies.
71
Among the merging companies there were 70 percent of private limited liability companies versus 28
percent of public limited liability companies; 66 percent of the acquiring companies were of Llc type (of
private nature), versus 32 percent of Plc type of companies, Bech Bruun/Lexidale, 2013, p. 978.
72
E.g. Romanian and Lithuanian companies and legal advisors considered the rules on employee
participation as being very cumbersome or complex, Polish and Italian ones saw the employee participation
procedure as major obstacle for the completion of a cross-border merger, Bech-Bruun/Lexidale, 2013, p.
207, 213, 221, 226.
65
20
 kom (2018) 0241 - Ingen titel
1900839_0022.png
liabilities of the acquiring company exceed its assets.
73
Shareholders, in particular
minority shareholders, may become shareholders of a company they do not wish to be
part of or be affected by an inadequate exchange ratio.
The current minimum standards and reference to national rules on protection of creditors
and minority shareholders in the Directive create complexity and legal uncertainty
74
. This
triggers the need of stakeholders to ask for legal advice. In case they cannot afford it,
their rights might become unenforceable. Due to the lack of specific safeguards and
harmonised rules, creditors and minority shareholders benefit from more rights in some
MS than in the others or they suffer from the lack of protection in some MS.
The CBMD does not provide substantive protection rights for minority shareholders, but
it allows MS to adopt provisions designed to ensure appropriate protection for minority
shareholders. The duration of the period when minority shareholders can request
protection varies between MS (from 10 days to 3 months). The content of the protection
rights provided by national law also differ. In most MS minority shareholders have a
right to sell their shares against adequate cash compensation (so-called "exit rights"),
while some MS offer also a right to additional cash compensation if the share exchange
ratio is not adequate or a right of investigation, and/or additional procedural safeguards
such as majority of 75% is required in the general meeting to approve a cross-border
merger). Some MS have not introduced specific minority shareholders' protection in
national law. These divergences in MS laws lead to unequal treatment of stakeholders
within the same cross-border merger operation and to legal uncertainty. They create costs
for shareholders, as they do not know their rights and remedies in all MS. There is not
even a minimum standard to which they could refer to.
Concerning the protection of creditors, the general rule of the CBMD provides that a
company taking part in a cross-border merger shall comply with the provisions and
formalities of the national law to which it is subject. In accordance with the Directive on
domestic mergers national laws have to provide "adequate protection" for the interests of
creditors. MS' rules diverge on the time limit for the protection of creditors' claims and
on the period of time during which creditors can exercise their rights. The rules also vary
on the nature of protection, e.g. in all MS with rules creditors can demand a
guarantee/security to guarantee that the company resulting from a merger will meet their
claims but in many MS creditors even have a veto right over the merger
75
. Similarly as
for shareholders, these divergences lead to additional costs for creditors as they do not
know their rights and remedies in all MS. There is not even a minimum standard to
which they could refer to.
Cross-border mergers may impact the position of employees in two ways. Firstly,
generally, employees require comprehensive information about a cross-border merger.
Currently, the situation of employees is only considered generally in the management
report addressed predominantly to shareholders. It has been criticised that employees are
not sufficiently informed about the details and implications of a cross-border merger
76
.
Secondly, there is an impact on employees' rights in those cases where there are
representatives of employees in boards of the merging companies (or at least in one of
73
74
Reynolds/Scherrer, 2016, p. 37.
See also subsection 2.3.1. and 2.3.2. of the evaluation in Annex 5 for deficiencies as regards
effectiveness and efficiency of the current cross-border merger rules.
75
See also Annex 4 for more details on the problems caused by the lack of specific rules.
76
See for instance T. Biermeyer/M. Meyer, Identification of Cross-Border Mergers where the Issue of
Employee Participation has arisen (2008-2012), European Trade Union Institute, 2015.
21
 kom (2018) 0241 - Ingen titel
1900839_0023.png
them). The CBMD provides for rules dealing with the question of the transfer of acquired
rights, focusing on the employee participation in the company resulting from the merger
(as described in detail in section 2.2.1). These rules are considered problematic by trade
unions as not giving enough protection for employees
77
.
1.6
Cross-border divisions
Driver: What causes the problem?
1.6.1
In a similar way as in mergers, divisions offer a way for companies to change or simplify
their organisational structure, adapt to changing market conditions and realise new
business opportunities in another MS, as confirmed by respondents to the 2015
consultation on cross-border mergers and divisions
78
. For instance, divisions may be used
to sell part of the business, to transfer it to other companies belonging to the same group
or to distribute different parts of a company between different heirs or shareholders in
conflict
79
. Companies might be interested in separating their business to concentrate on
part of it, to better allow specific parts
–
which operate in different business sectors
–
to
meet their long-term objectives or due to different regulatory requirements. It appears
that divisions are more often used by bigger companies than by SMEs, which rather
search for cross-border partnerships than divide
80
.
Despite relatively numerous divisions at national level
–
thousands or hundreds in
Denmark, France, Italy, Sweden, Romania, Estonia, Croatia, Poland or Finland
81
, cross-
border divisions are rarely carried out.
82
Recent studies estimate that the range of cross-
border division activity in the EU was between 50
–
200 operations in 2016.
83
The high number of national divisions confirms that such operations are very useful as
corporate restructuring tools. The main reason behind a small number of cross-border
divisions is the divergence or non-existence of national rules and the absence of EU
rules. The existing EU company law, Directive 82/891/EEC, sets out rules for national
divisions of public limited liability companies only.
84
As regards national rules, only less than half of the MS (e.g. Austria, Belgium, Bulgaria,
Croatia, Czech Republic, Denmark, Spain, Finland, France, Italy, Lithuania,
Luxembourg, Romania, the Netherlands, Portugal, Sweden, Spain and the UK) provide
for specific rules on cross-border divisions or allow them by relying on other legislation
or case law. For instance, Czech Republic, Denmark and Finland have specific rules
77
78
See also Annex 5 for deficiencies as regards efficiency of the current cross-border merger rules.
http://ec.europa.eu/internal_market/consultations/2014/cross-border-mergers-divisions/index_en.htm.
79
Schmidt, EP Study, p. 26
80
EY study on cross-border operations of companies
81
According to results of the 2015 public consultation and additional information from national authorities,
there were about 700 national divisions per year in Denmark during the 5 preceding years; over a thousand
national divisions in France, around 500 in Poland and Estonia, around 200 in Finland, Latvia and Sweden,
and around 150 in Belgium.
82
Data on cross-border divisions is also generally difficult to obtain. According to research and
calculations, 55 cross-border divisions took place in Sweden, one in Denmark, and 3 in France in 2016, and
it is assumed that overall around 100 cross-border divisions could take place each year in the EU. The
estimate of the EY study on cross-border operations of companies is based on numbers of cross-border
divisions in 2016, which in turn, were obtained either from business registers where available or were
calculated on the basis of numbers of domestic divisions and attractiveness of the countries.
83
EY study on cross-border operations of companies, p. 25.
84
OJ L 378, 31.12.82, p. 47; MS have to permit divisions only in cases where they do so at national level.
22
 kom (2018) 0241 - Ingen titel
1900839_0024.png
based on the national rules transposing the EU provisions on cross-border mergers. In
France, Romania, Italy, Luxembourg, Spain and the UK cross-border divisions are
allowed without specific rules, often following the case law of the Court of Justice (e.g.
SEVIC case C-411/03) or by applying national provisions on cross-border mergers or
domestic divisions
85
by analogy
86
. For example, in France a national court has confirmed
that corporate restructuring between French and Dutch companies is possible if the Dutch
law recognizes the validity of the operation and if the restructuring complies with the
relevant national legislation in the MS concerned
87
. In Italy, in the absence of legal rules,
academics take the view that cross-border divisions, being similar to cross-border
mergers, can be carried out
88
.
Even when MS allow companies to divide cross-border, the relevant national provisions
are often divergent or even incompatible. In a number of MS carrying out a direct cross-
border division is not possible
89
. Therefore, there have been a number of calls for the
Commission to propose a new procedure for cross-border divisions to sit alongside the
CBMD. This was the case in the 2017 public consultation
90
and recent European
Parliament Resolution that called on the Commission to propose a procedure and noted
that "introducing harmonised standards at EU level in the field of cross-border divisions
would lead to a simplification of operations and a reduction of costs and duration of the
procedures".
91
1.6.2
What is the problem for companies?
The current legal situation means that carrying out a direct cross-border division is
usually very difficult, costly or sometimes even impossible. With diverging national rules
and in particular in the absence of specific national procedures, companies often face
legal uncertainty and need to seek legal advice. 68% of the respondents to the 2015
consultation mentioned the legal uncertainty due to the lack of EU rules as the main
obstacle to completing a cross-border division and 51% of the respondents the duration
and complexity of the current procedures
92
.
For instance, if the dividing company and the recipient company are situated in different
MS, the companies may need to meet different requirements (e.g. type and content of
documents they need to draw up, involvement of independent experts or deadlines). Such
different requirements make it difficult to structure the cross-border operation and render
it more complex and costly. In some cases, costs involved or incompatibility of national
rules could lead companies to decide not to divide at all and therefore result in missed
business opportunities.
For instance, Spain and Luxembourg permit cross-border divisions on the basis of rules for domestic
divisions; EY study on cross-border operations of companies.
86
On the basis of the EY study on cross-border operations of companies, Bech Bruun/Lexidale 2016, J.
Schmidt, EP Study, and additional research.
87
See Bech Bruun/Lexidale 2016, p. 103.
88
Ibid, p. 561 on transposition into Italian law.
89
E.g. Cyprus, Germany, Hungary, Latvia, Malta, Poland, Slovak Republic and Slovenia
,
EY study on
cross-border operations of companies.
90
Annex 4
–
p. 84
91
European Parliament resolution of 13 June 2017 on cross-border mergers and divisions, P15_TA-
PROV(2017)0248.
92
See summary of replies, p. 20-22.
http://ec.europa.eu/internal_market/consultations/2014/cross-border-
mergers-divisions/index_en.htm
85
23
 kom (2018) 0241 - Ingen titel
1900839_0025.png
This means that companies face unnecessary costs when they want to sell a part of
business or transfer it to other companies belonging the same group, but cross-border. On
average the costs of a cross-border division at EU level are estimated to be between
€55,000 and €70,000.
93
The same costs are faced when, for instance, the two main
shareholders, or their heirs situated in two different MS, do not agree any longer about
the strategy of a company, and the easiest solution to save business would be then to
divide a company cross-border.
Impact on companies can be seen by comparing the costs between cross-border and
domestic divisions. The costs of a national division are estimated to be overall low.
However, with regard to cross-border divisions, the costs can vary depending on whether
a MS has specific procedure in place or whether the division is carried out indirectly. For
instance, in Finland, where there is a set procedure for a direct division, the costs are
estimated to be below €30,000. This differs significantly from the UK, where there are no
procedural rules and the company has to effect a cross-border division through a merger,
where the costs of a cross-border division can rise
over €100,000.
94
Member State
95
Austria
Belgium
United Kingdom
Bulgaria
Denmark
Finland
Italy
Lithuania
Sweden
Spain
Cost of domestic division
€ 10,000
- 60,000
€10,000 –
30,000
€30,000
- 60,000
Below €10,000
Below €10,000
Below €10,000
€ 10,000
- 60,000
€10,000 –
30,000
Below €10,000 –
30,000
€10,000 –
30,000
Cost of cross-border division
€ 30,000
- 60,000
€ 30,000 –
60,000
€60,000 –
100,000+
Below €10,000 –
30,000
€10,000 –
30,000
€10,000 –
30,000
€ 30,000 –
100,000
€ 30,000 –
60,000
€10,000 –
60,000
€10,000 –
30,000
Source: EY study on cross-border operations of companies
When companies cannot carry out a direct cross-border division or this would be too
complicated or expensive, they tend to use alternative indirect procedures. For instance,
they might divide at national level and merge cross-border with another company or
create a new company abroad and transfer part of their assets and liabilities to it. As
indicated by stakeholders, such indirect ways involve additional procedures, legal
uncertainty and need of legal advice which lead to even higher costs. For instance, when
carrying out a national division and a cross-border merger, a company would in most
cases need to prepare all the documents twice (i.e. draft terms of each operation,
management reports, independent expert reports), organise two general meetings of
shareholders and receive all the necessary certificates from the public authorities
93
94
EY study on cross-border operations of companies, p. 28.
Cost estimations are divided into three categories: legal and tax advisory costs (60%); registration costs
(5%) and: time to operate the division costs (35%). For instance in Austria the legal fees are estimated to
be approx. €30,000, other advisory fees to be approx. €20,000 and notary and registration fee to be approx.
€10,000. For further analysis see EY study on cross-border
operations of companies, p. 89.
95
Denmark and Finland have national rules for cross-border divisions and the other MS in the table allow
direct cross-border divisions by relying on other national provisions by analogy.
24
 kom (2018) 0241 - Ingen titel
1900839_0026.png
separately for each operation, leading to unnecessary costs.
96
For around half of the
respondents to the 2015 consultation, the costs of such an indirect procedure were the
main obstacle to carrying out a cross-border operation as compared to a domestic one.
1.6.3
What is the problem for other stakeholders?
As in case of cross-border mergers, the rights of stakeholders such as employees,
creditors or minority shareholders are likely to be impacted by a cross-border division, as
they would be subject to divergent national rules. While there is no clarity whether
national rules apply to the stakeholders concerned in all cases and in all MS, the
following descriptions explain the complexity of the current situation.
The national rules on creditors' protection differ significantly. In case of domestic
divisions, in the Czech Republic creditors have a right to petition the court for protection,
while in Denmark, an independent expert evaluates if creditors' claims would be
endangered. In Italy, this can be assessed either in an expert report or by a court. For
cross-border divisions, in the Czech Republic creditors are entitled to seek a guarantee
provided that it will be more difficult to recover their claims after division while in
Denmark creditors can claim protection if the valuation expert concludes that the
creditors would not be sufficiently protected after the division. The timing to provide
creditor protection also varies: e.g. creditors can claim protection for example 1) up to
four weeks after the general meeting, 2) within three months from the issuance of the
public notice by the registration authority or 3) within six months after the cross-border
divisions becomes effective. In Italy and Sweden, cross-border merger rules are usually
applied by analogy, while in Belgium and France domestic division ones are used.
The national rules also differ on minority shareholder protection. Through the cross-
border division, shareholders may become shareholders of a company in a jurisdiction
(another MS) where they did not wish to. Some MS (e.g. Denmark, Ireland, Italy,
Poland) allow shareholders to sell their shares for adequate compensation, some require
high majorities when voting in the shareholders' meeting (e.g. 90% in Austria as
compared to 75% in case of proportionate divisions, 75% in Denmark as compared to
66% for the proportionate ones), some others provide for an ex-ante court scrutiny of the
fairness of the terms of division (UK) or the possibility to set aside a resolution tainted by
abuse of majority power (France).
Such divergence can result in varying treatment of stakeholders of a dividing company
across MS. In some cases, stakeholders might not receive any protection at all. For
instance, in real life cases involving Italian and UK companies, creditors had the right to
oppose the division according to Italian law but not according to the UK rules. In a
hypothetical case of a division involving Danish and French companies, minority
shareholders in a Danish dividing company would have a possibility to sell their shares
for adequate compensation if they voted against the division at the general meeting
whereas the shareholders of a French company would not have such a right
97
.
E.g. drawing up of a management report can amount to up between €5,000 and 8,000 in Italy and legal
advice for drawing up the necessary reports for a cross-border
operation can add up to €8,000 and 12,000
in Belgium; and organisation of a shareholder meeting can cost between €2,000 and 5,000 in Ireland and
lead to legal advice costs of between €3,000 and 5,000 in Italy (with €2,500 and 4,500 for notarial fees as
required in Italy for cross-border operations, Data from the EY study on cross-border operations of
companies.
97
On the basis of the Danish rules for cross-border divisions and French rules for domestic ones.
96
25
 kom (2018) 0241 - Ingen titel
1900839_0027.png
In case of domestic divisions, some MS provide for protection, e.g. in Belgium, where in
principle, the employment contracts of the employees are transferred automatically to the
receiving company while maintaining acquired rights, or Denmark (considerable
protection where a business changes ownership) or the Netherlands (a works council
–
if
at least 50 employees
–
has the right to provide formal advice on all reorganisations of a
company and could bring a dispute before a court if the company board goes against their
advice), whereas in a number of others (e.g. in France, Ireland, Italy, Lithuania, Spain or
the United Kingdom) there are no specific provisions in place. But these domestic
protections are not easily transferrable to the cross-border context.
As regards employees' rights in case of cross-border divisions, the provisions differ
between protection based on information and procedure in Denmark and based on
information rights in Czech Republic and no specific rights in Finland; in MS where
other national rules are applied by analogy, those rules also differ, e.g. in Belgium
safeguards from domestic divisions would apply whereas in Sweden
–
the ones from
cross-border merger rules.
Moreover, more generally, there is no specific requirement to inform companies about
the cross-border division and its implications
–
which appears particularly problematic
given that divisions are considered as risky in terms of safeguarding employment rights.
Due to the lack of rules, in case of a cross-border division, the employees' rights can
diminish since the division can lead to lower number of employees. In case of a lower
number of employees, the national law might not require the same level of employee's
rights as before the division. Companies might use cross-border divisions and the legal
uncertainty around it to avoid the need to apply potential domestic rules for employees'
participation. The problem of "avoiding" national participation rules, by performing a
cross-border division below the threshold, may be much more significant for cross-
border divisions than for cross-border mergers (where the overall number of employees
grows) In cases where companies carry out cross-border divisions indirectly, (e.g.
through a division at national level and then through a cross-border merger), the situation
is even more complicated for stakeholders. They would need to understand how they
would be protected (if at all) under each separate procedure and under diverging national
rules on creditors and minority shareholders in domestic divisions and cross-border
mergers. This would result in legal uncertainty and need of legal advice
98
.
1.7
Cross-border conversions
Driver: What causes the problem?
1.7.1
Cross-border conversions are important for those companies that would like to continue
operating in another MS without losing their business contracts. Conversion is a direct
process whereby the company's legal personality is preserved as it converts its legal form
to a legal form in the new MS (without needing to wind up or to liquidate its assets and
liabilities in the initial MS). A conversion is particularly attractive for a small company
that does not have enough financial resources to search for expensive legal advice and
conduct a cross-border merger.
99
A move by a small company to another MS is often
done for the same reasons which are behind free movement of persons, i.e. personal or
language reasons, search for better business opportunities and better financing, closeness
to the clients or finding a more business friendly legal environment. For bigger
98
See also Annex 4 for more details on the problems caused by the lack of specific rules.
26
 kom (2018) 0241 - Ingen titel
1900839_0028.png
companies, or groups of companies, the tax consideration is important, but often
companies move to adjust their corporate governance or capital structure, or financial
disclosure requirements.
In its jurisprudence, the Court of Justice has firmly established the right of legal entities,
within the meaning of Article 54 TFEU, to carry out a cross-border conversion. This
right is protected as an inherent aspect of the freedom of establishment pursuant to
Articles 49 and 54 TFEU. The case-law (see Annex 6) can be summarised as follows:
MS should allow cross-border conversions if national conversions are allowed. However,
the more detailed conditions for conversions are left to national laws, but they should not,
in principle, impede the freedom of establishment. Such conditions may be justified as
overriding reasons of general interest, in a non-discriminatory and proportionate manner
(assessed on a case-by-case basis by European and national courts).
The recent Polbud judgment
100
made it clear that a general requirement of winding-up of
companies before carrying out a cross-border conversion is an unjustified restriction to
the freedom of establishment. In this case, the Court also held that companies may rely
directly on Article 49 TFEU to transfer their registered office to another Member State,
even where they do not transfer their real head office. The Court recalled its earlier
jurisprudence that the fact that either the registered office or real head office of a
company was established in accordance with the legislation of a Member State for the
purpose of enjoying the benefit of more favourable legislation does not, in itself,
constitute abuse.
However, despite being judicially recognised, the right to exercise a cross-border
conversion remains largely unrealised for a number of companies. Recent studies have
estimated that the range of volume of cross-border transfers of a registered office for
2016 to be between 350
–
900 operations.
101
Therefore, they constitute less than 1% of
domestic transfers. This is largely due to the lack of common procedures in EU law and
the divergent approaches at national level.
There are a number of MS that allow cross-border conversions according to their national
legislation (i.e. Belgium, Cyprus, Czech Republic, Denmark, France, Greece, Italy,
Luxembourg, Malta, Portugal, Slovakia, and Spain). A certain number of these MS
enable and regulate conversions through law and procedure (e.g. Cyprus, Czech
Republic, Denmark, Malta and Spain); in some others, discussion about a national law is
currently ongoing (e.g. the Netherlands) and the others provide more limited rules, e.g.
France where a cross-border conversion requires a unanimous agreement of shareholders.
As the cross-border conversion means that the company leaves one MS and incorporates
in another MS, the divergences of the national rules on cross-border conversions, if they
exist, make cross-border conversions very difficult. In practise, a cross-border conversion
can only happen in cases where both MS have compatible rules
–
the MS which a
company leaves and the MS to which a company moves to.
Even between those MS which have enacted legislation on conversions, the procedures
put in place are inconsistent. For instance, MS have adopted divergent approaches to:
information and disclosure requirements prior to a cross-border conversion; dates and
deadlines to be met; publication requirements; steps required for the execution of a
99
See also the European Added Value Assessment - Directive on the cross-border
transfer of a company’s
registered office 14th Company Law Directive (European Parliament).
100
C-106/16
101
EY study on cross-border operations of companies, p. 19.
27
 kom (2018) 0241 - Ingen titel
1900839_0029.png
conversion; safeguards afforded to stakeholders (employees, creditors and minority
shareholders). Furthermore, these rules may differ depending on whether it is an
outbound or inbound conversion, which adds to the complexity. For instance, Hungary
does not allow Hungarian companies to convert into companies in another MS
(outbound), whereas conversions of foreign companies into Hungary are allowed subject
to specific conditions set by the Hungarian Supreme Court following the Court of Justice
judgment in the
VALE
case (C-378/10) (inbound).
In addition, more than half of the MS do not provide any specific rules allowing for
cross-border conversions (Austria, Bulgaria, Croatia, Estonia, Finland, Germany,
Hungary, Ireland, Lithuania, Latvia, Poland, Romania, Slovenia, Sweden and the UK). It
is to be noted that the Commission has pointed out this problem in the framework of
country reports under the European Semester. In some of those MS, it might be still
possible to convert on a cross-border basis of analogous interpretation of CJEU case-law
e.g. Germany
102
. Some other MS might permit
inbound
transfers on the basis of CJEU
jurisprudence but have incorporated rules into their national law which require that a
company winds up and therefore make
outbound
transfers of registered office impossible
(Croatia, Hungary, Ireland, Lithuania, Poland, Romania and the UK)
103
.
In 2008, the CJEU stressed that it is the EU legislator who is solely competent to resolve
the issue regarding the coupling of the head office with the registered office.
104
However,
this has yet to happen and as such there are cases on conversions currently pending
before the CJEU.
105
In 2017, the Commission received a letter from 6 MS specifically
calling for an EU instrument on conversions. This view was further reflected in the 2017
public consultation which showed broad support from MS/stakeholders alike as
approximately 85% of all respondents were of the opinion that there should be an EU
instrument on this matter.
1.7.2
What is the problem for companies?
In the absence of clear rules at EU level, companies that wish to undergo a cross-border
conversion can try to carry out direct conversions by relying on the national rules for
cross-border conversions (in case those are in place) and CJEU jurisprudence or carry out
indirect conversions through other existing EU procedures (e.g. on cross-border mergers
or SEs
106
). They can also wind-up a company and create a new one in another MS
transferring them all assets and liabilities. This creates unnecessary costs and burdens for
102
See recent judgment by the German High Court of Frankfurt (Oberlandesgericht Frankfurt) in a case of
a cross-border conversion of a German private limited liability company (GmbH) to Italy (OLG
Frankfurt/M., judgement of 3 January 2017
–
20 W 88/15, ZIP 2017, 611).
103
See Polbud judgement where the Court considered that the general requirement of winding-up is an
unjustified restriction to the freedom of establishment.
104
CJEU case Cartesio (Case C-210/06, 16 December 2008), para. 108
–
"The
question whether
–
and, if
so, how
–
the registered office (siège statutaire) or real seat (siège réel) of a company incorporated under
national law may be transferred from one Member State to another, are problems which are not resolved
by the rules concerning the right of establishment, but which must be dealt with by future legislation or
conventions."
105
Polbud C-106/16
–
delivery of judgement is scheduled on 25 Oct 2017
106
Statute for a European Company (Regulation 2157/2001) includes a very special procedure for the
transfer of seat which applies only to European Companies (SEs). It is not a cross-border conversion,
sensu
stricto,
since a SE is not converting into another company law form. The conversion/transformation of a
public limited liability company into SE is a pre-condition for applying the rules of the Regulation on
transferring the registered office.
28
 kom (2018) 0241 - Ingen titel
1900839_0030.png
companies. In a number of cases conversions, or operations leading to an equivalent
result, are simply impossible for smaller companies.
First, relying on a case-law often means long "legal battles" with registration authorities
who do not have the habit to apply directly the case-law, but rather base their decisions
on national procedures.
107
This is too costly for small companies. It is not expected that
the situation will fundamentally change in this regard after the Polbud judgment as the
CJEU recognised that companies can rely on the freedom of establishment to convert
across borders. However, absent EU harmonisation, the situation remains that it is highly
possible that each case would be treated differently by the individual Member States'
authorities without EU harmonised procedure.
Secondly, if two national procedures which relate to cross-border conversions, do not
match, a cross-border conversion is simply impossible or too costly (judicial path). Even
if the procedures match, a cross-border conversion itself is estimated to cost, on average,
at the present state of law, between €20,000 to €40,000 depending on the MS involved
and the size of a company.
108
This is prohibitive for small companies.
Costs and administrative burdens result from the potentially different requirements in the
departure and destination MS as regards the type and content of documents to be
prepared (e.g. draft terms of conversions, pre-conversion certificate
109
), different
procedures and the related deadlines or other additional requirements. For instance, in the
Czech Republic's conversion procedure the seat transfer proposal contains much more
information than its Italian counterpart
110
. In respect of publication, in Spain the transfer
is to be published in the Official Gazette (accompanied by a call for a general meeting)
and in the main newspapers in the province where the company is domiciled, whereas in
Cyprus it must only be published in two daily newspapers.
Thirdly, due to difficulties or impossibility to carry-out a direct conversion procedure, a
company may choose to do this in indirect way by first creating a subsidiary abroad and
then merging with it. So there is at least one step (the creation of a new company) that is
not necessary in comparison with the direct conversion. Moreover, in cross-border
mergers, there are at least two companies at stake, therefore there is a need for having for
example expert reports for each company, whereas in a cross-border conversion there is
one company and therefore one report. The cost of at least one extra report is
unnecessary for the conversion. Due to this and other complexities of dealing with at
least two companies, instead of one, the costs of carrying out a conversion on foot of a
107
The difficulties with the legality of a cross-border conversion and the interaction between registers have
recently been exemplified in a recent judgment by the German High Court of Frankfurt in a case of a cross-
border conversion of a German private limited liability company (GmbH) to Italy. OLG Frankfurt/M. v.
03.01.2017
–
20 W 88/15, ZIP 2017, 611.
108
It is important to note that these costs only account for Member States where there is a set procedure or
they permit conversions by analogous interpretation of CJEU case law. These costs can increase
significantly when there is a court procedure involved (as is the case in the UK). Similar to cross-border
divisions 60% of the costs can be attributed to advisory fees, 5% to registration and 35% to operational
costs. For further analyses see EY study on cross-border operations of companies, p. 24.
109
A certificate conclusively attesting to the proper completion of the pre-conversion acts and formalities
110
In the Czech Republic, aside from data such as the company name, seat registration number, it also
needs to include the articles of association, an assessment of the consequences of the conversion for
employees and a schedule of the transfer. Furthermore, information rights of shareholders, creditors and
other entitled persons and information on the law governing the internal affairs after the transfer have to be
provided.
29
 kom (2018) 0241 - Ingen titel
1900839_0031.png
cross-border mergers are estimated to be
between €80,000 to €100,000 depending on the
MS and types of companies involved.
111
This can often be prohibitive for SMEs.
Another "alternative path", i.e. converting/transforming a company into an SE is also
complex and normally only accessible for bigger companies. In such a case, there need to
be either two companies or one public limited liability company with a subsidiary in
another MS for at least 2 years. These requirements could be much easier met by groups
of companies or bigger companies. Most small companies would not be public limited
liability companies and would not be able to have a subscribed capital of not less than
€120,000 which is required by SE Regulation. Also, the purpose of cross-border
conversions is different from the aim behind creating SEs. In case of conversions the aim
is to move from one MS to another, whereas the purpose of SE is to have a company that
operates in the whole EU without having to move anywhere, since precisely the Statute
allows it to operate easily in all MS (with common rules). The sole procedure of transfer,
without counting the creation of SE, is estimated to cost around €30,000.
112
Finally, if a company chooses to wind-up a company and transfer assets and liabilities to
a newly created one in another MS, it may
cost around €24,000 for SMEs and more than
€100,000 for a bigger company.
113
Similar to cross-border divisions, the impact which the lack of procedural rules has for
companies can be best demonstrated by comparing the costs of a cross-border conversion
to the costs of a national conversion. A study found a significant divergence between the
costs of a national conversion, that require costs inferior to €10,000 in all the MS for
which data was collected and the estimated costs for cross-border conversion which
require higher costs than undertaking a domestic transfer in the majority of the MS. For
instance, for Cyprus, where there is a set procedure in place, the cost difference is not
significant, with costs estimated to be below €10,000 for both procedures.
Conversely,
for Austria, where cross-border conversions are authorised by applying the SE
Regulation by analogy, the costs differ between less than €10,000 for a national transfer
and €30,000-60,000
for a cross-border transfer. The most distinguishable difference in
costs can be identified in the United Kingdom where cross-border conversions are not
authorised and an indirect procedure has to be used. Here the costs are estimated to be
€10,000 for a national conversion but can rise to over €100,000 for an
indirect procedure
to achieve the same result as a cross-border transfer.
114
All of this shows that there are real difficulties faced by companies, especially by SMEs.
As E&Y study provides that:
Through interviews with legal practitioners in the MS and the Expert Panel with
experience advising companies on (cross-border conversions), it was indicated that the
tendency to abandon the transfer of a registered office will mainly apply to smaller
companies such as SMEs who do not have the means nor the time to either (1) appeal the
refusal to transfer the registered office through the use of the CJEU jurisprudence or (2)
use finances for alternative solutions to undertake the transfer.
At the same time, it has been found
115
that a very large percentage of domestic transfers
concerns SMEs (99,3% in Italy, 99,9% in Estonia). It is likely that the same would be
111
112
EY study on cross-border operations of companies, p. 56.
EY study on cross-border operations of companies, p. p. 66.
113
EY study on cross-border operations of companies, p. 54.
114
EY study on cross-border operations of companies, p. 64.
115
Study
on
the
Law
Applicable
to
Companies,
LSE,
2017,
available
https://bookshop.europa.eu/en/study-on-the-law-applicable-to-companies-pbDS0216330/.
at:
30
 kom (2018) 0241 - Ingen titel
1900839_0032.png
true for cross border conversions. Therefore, given that 99% of all limited liability
companies in the EU are SMEs
116
and that a cross-border conversion procedure might be
of particular interest for them, the above-mentioned problems can lead to considerable
lost opportunities for the internal market.
1.7.3
What is the problem for other stakeholders?
Similar to other cross-border operations, the rights of stakeholders such as employees,
creditors or minority shareholders might be affected: when a company converts from one
MS to another, in principle, the rights of such stakeholders may also change because they
become stakeholders of the transferred company in the receiving MS.
The protection of stakeholders would very much depend on the approach used by a
company in the absence of EU rules. If companies choose to carry out direct conversions
by relying on the national rules for cross-border conversions (in case those are in place)
and CJEU jurisprudence, this means application of divergent and often incompatible
rules and procedures. In addition, the protection offered by case-law is insufficient, since
the case-law so far has dealt only with limited aspects of protection and its guidance is by
its nature offered on case by case basis.
As regards employee protection, some MS have specific rules on it; some do not have
rules at all. For example, in the Czech Republic employees involved in the outbound
conversion have the right to be acquainted with the transfer report and to express their
opinion on the transfer, while in Cyprus and in Malta there is no such protection. The
problem for employees might be the same as under cross-border divisions: there is a risk
that companies use cross-border conversion and the lack of relevant rules to avoid the
provision of employees' rights by moving to another MS with more favourable rules for
companies in this respect. The problem of "avoiding" national participation rules, by
performing a cross-border conversion below the national threshold, may be much more
significant for cross-border conversions than for cross-border mergers (where the overall
number of employees grows). Moreover, more generally, employees are not sufficiently
informed about a cross-border conversion
–
this appears particularly problematic as the
cross-border conversion is considered risky for employment rights.
Furthermore, a possibility offered by a combination of MS laws which would allow the
creation of letter-box companies in the destination MS is not welcome by many
stakeholders, including employees. Concerns are raised that companies having a
registered office, but not a head office in the destination MS after conversion may be
used to avoid many obligations of the MS where they have a real head office. This
problem has become more prominent following the Polbud judgement which stipulates
that the freedom of establishment is applicable when only the registered office is
transferred.
As far as creditor protection is concerned, some MS (usually those with specific rules on
cross-border conversions) provide the creditors with a right to request a security or to
object the reincorporation (e.g. Cyprus, Czech Republic, Denmark, Malta, Spain and
draft bill under discussion in the Netherlands). In Spain creditors are allowed to object
the reincorporation, in Cyprus a creditor may object to the reincorporation but the court
may intervene; while in the Czech Republic a creditor may demand security for unpaid
116
Eurostat
31
 kom (2018) 0241 - Ingen titel
1900839_0033.png
debts. Some other MS (e.g. France, Greece, Luxembourg and Portugal) do not regulate
this issue at all.
As far as minority shareholders protection is concerned, the existing rules in MS range
from no special rules (e.g. the UK) to rather elaborate protection regimes (e.g. in
Germany where minority shareholder have an exit right against cash compensation and a
right to additional cash compensation if the share exchange ratio is not adequate). There
are also in some cases different majorities required to approve a conversion by
shareholders; often supermajority is required (e.g. Belgium, Czech Republic, Malta,
Spain, Portugal) but in some cases even unanimity (e.g. in Luxembourg, France, Greece
for some companies), which is more protective of minority shareholders but might make
such conversions close to impossible in practice.
117
In the absence of a direct conversion procedure, as explained above, companies may
choose to carry out indirect conversions through other existing EU procedures. In respect
of indirect conversions, the SE Regulation and cross-border merger rules (see point 2.2)
contain specific provisions on protection of stakeholders. As to the SE Regulation, it
provides for a number of safeguards, but the SE does not offer a real conversion
procedure and for the reasons explained in point 2.4.2 it contains complex rules which
are not suited for smaller companies. As to the cross-border merges, the weaknesses of
protection offered by cross-border merger directive are described in point 2.2. Naturally,
when a company winds-up and reincorporates the acquired rights are extinguished and
the new rights depend entirely on the national regime of the new MS.
This plethora of unsatisfactory options and lack of efficient solutions leads to legal
uncertainty or clearly incompatible rules. The protection of stakeholders in such cross-
border transactions, in contrast to national conversions, is therefore often ineffective.
1.8
Conflict of laws rules
Driver: what causes the problem?
1.8.1
Legislation regulating companies has only been partially harmonised at the EU level and
the national company rules vary. Therefore, companies operating across borders or
considering such cross-border activities face the risk of being governed by different or
contradictory laws depending on where they are formed or active. They are also
confronted with a lack of legal certainty as to which law applies, including in situations
where the applicable law changes as in a cross-border conversion but also in static
situations where a company engages in significant cross-border operations. As a
consequence, the effect of the freedom of establishment on the mobility of companies
across MS is still rather limited and foreign incorporations take place in other MS only to
a small extent
118
. In the UK there are between 227,000 and 270,000 foreign incorporated
companies, in Estonia, Romania, France, Germany and Slovakia around 30,000, and in
all other MS even less than that. An empirical survey of lawyers from all MS found that
the divergence of national private international law regarding companies causes legal
uncertainty for economic actors and their owners (shareholders), directors and managers
operating within the internal market and for MS as to the question which rules of national
117
Information on the basis of the EY study on cross-border operations of companies and the Study on the
Law Applicable to Companies, LSE, 2017, available at: https://bookshop.europa.eu/en/study-on-the-law-
applicable-to-companies-pbDS0216330/.
118
Study
on
the
Law
Applicable
to
Companies,
LSE,
2017,
available
at:
https://bookshop.europa.eu/en/study-on-the-law-applicable-to-companies-pbDS0216330/
32
 kom (2018) 0241 - Ingen titel
1900839_0034.png
law applies to foreign companies operating on their territory. Such legal uncertainty has
an adverse effect on the cross-border mobility of companies, on foreign incorporations as
well as on cross-border conversions.
119
It is argued
120
that this is also due to the absence of uniform conflict-of-law rules. At
present, conflict of laws rules in the area of company law are regulated by MS and the
content of these rules differs substantially. In particular, the connecting factor
determining the applicable law, i.e. the criterion that is decisive on which law applies to
companies with cross-border activities, varies among MS. Traditionally, some MS follow
the real seat theory, i.e. the law governing a company is determined by the place where
the central administration of that company is located. Other MS follow the incorporation
theory, i.e. the law governing a company is determined by the place of its incorporation
(the place of its registered seat). It is important to distinguish the connecting factor
determining the applicable law from effective residence requirements under substantive
company law which exist in several MS and which make the incorporation of a company
subject to such requirements, with the consequence that companies are only registered if
they have effective residence in the MS concerned. Connecting factors for conflict of law
rules based on the incorporation theory are independent from and have no link to
effective residence requirements under substantive company law. In other words, where a
MS follows the incorporation theory for the determination of the applicable law, it
applies the substantive law of the MS where a company is incorporated but that law may
require a real seat on its territory for the incorporation of a company. Under this point,
the terms 'incorporation theory' and 'real seat theory' as well as the term 'connecting
factor' are used exclusively in the context of determining the law applicable to a
company.
The difference between the two theories concerning conflict of laws rules could lead to
situations where a company incorporated in MS A, but with its central administration in
MS B, would be recognised as a company of MS A by MS that followed the
incorporation theory, but in MS that followed the real seat theory that same company
would be governed by the law of MS B. Potentially, a company could therefore be
subject to different and possibly contradictory laws at the same time.
The Court of Justice of the EU has addressed some, but not all, of these uncertainties
faced by companies in the internal market
121
in the context of the relationship between
national company laws and the freedom of establishment. The case-law of the Court of
Justice has considered that certain practices in MS imposing their company law rules on
companies incorporated in other MS (hereinafter also 'foreign companies') on the basis of
the real seat approach are unjustified restrictions of the freedom of establishment where
they lead to the non-recognition of foreign companies not having their real seat in the MS
of incorporation. In its present state, EU law guarantees that a company incorporated in a
MS must be recognised throughout the EU provided that it has any of its registered
office, central administration or principal place of business in a MS.
122
Besides formal
recognition of companies as legal persons, MS cannot impose additional obligations
unless such obligations are justified by overriding mandatory requirements.
123
The same
principles apply in that MS may not prevent a seat transfer accompanied by a change of a
119
120
Study on the Law Applicable to Companies, p. 16.
Study on the Law Applicable to Companies, idem.
121
See Annex 6: Overview: ECJ case-law on the mobility of companies.
122
Case C-212/97,
Centros,
Case C-208/00
Überseering.
123
Case C-167/01,
Inspire Art,
para. 101 et seq.
33
 kom (2018) 0241 - Ingen titel
1900839_0035.png
company´s governing law, provided that this is possible under the law of the MS which
the company wishes to adopt.
124
The above-mentioned case-law of the Court has, however, addressed existing obstacles
only partially and only on a case-by-case basis. As a consequence, there is significant
variation in how the relevant connecting factor determining the applicable law is
formulated and whether the conflict rules contain exceptions to this connecting factor
where the foreign company has substantial links to the new state. In several MS, conflict
of laws rules applicable to companies are unclear, uncertain, underdeveloped or even
non-existing or do not fully comply with the case law of the Court of Justice on freedom
of establishment. Some MS still formally adhere to the real seat doctrine, but effectively
disapply it in practice because of the use of presumptions. Some apply their domestic law
to foreign companies at the choice of third parties if the company’s real seat is located
within the new state. Other MS apply specific provisions of their domestic company law
to foreign companies if idiosyncratic links of differing intensity with the new state are
present, for example the location of assets in the new state or the carrying out of business
activity. MS seem therefore to be split into four categories: those which apply a pure
incorporation theory (BG, CY, CZ, FI, HU, IE, LT, MT, NL, SK, SE, UK); those where
the incorporation theory is applied but this is unclear to non-experts or those where the
incorporation is subject to exceptions but there is clarity in the legal framework (AT, BE,
HR, EE, FR, DE, IT, RO, SI, ES); those where the incorporation is subject to exceptions
and there is no clarity in the legal framework for no-experts (DK, EL, LV, LU) and those
where even legal experts cannot identify whether the country follows a connecting factor
based upon the incorporation theory or not (PL, PT)
125
.
This situation, combined with insufficient awareness of the case-law in MS authorities
and even lower courts, results in an enhanced risk of having to go through protracted
litigation to benefit from the freedom of establishment.
126
The recent Polbud judgment
does not help to resolve the existing legal uncertainty in this respect, since the Court does
not address the issue. It is important to distinguish between the connecting factor
determining the applicable law from effective residence requirements under substantive
company law.
Finally, the boundaries between the law applicable to the internal functioning of
companies (not yet regulated at EU level) and other areas of conflict of laws (already
regulated at EU level, such as contract, tort and insolvency law) can raise legal
uncertainties. For instance, there is significant variation in how the MS define the
liability of directors in insolvency towards shareholders, creditors, or other third parties.
The laws and practices of MS with regard to the law applicable to companies reveal
therefore lack of uniformity and legal certainty as to several important aspects. All these
elements may constitute obstacles to cross-border activities and corporate mobility in the
EU and limit the possibility of companies to make effective use of the freedom of
establishment.
Case C-210/06,
Cartesio.
See also the Study on the Law Applicable to Companies which contains a
thorough description and analysis of the case law, pp. 28-31.
125
See Annex 7, which is based on the information gathered by the Study on the Law Applicable to
Companies, pp. 100-127.
126
Case C-378/10,
VALE,
para. 41.
124
34
 kom (2018) 0241 - Ingen titel
1900839_0036.png
A number of the national public authorities and business organisations that replied to the
2017 public consultation considered that the differences between the MS laws or the
overall lack of legal framework in respect to conflict-of law rules for companies to a
certain extent constitute obstacles to the proper functioning of the internal market - with
28% considering it as an obstacle to a large or very large extent. The picture is different
among trade unions (which predominantly see it only as a problem to some extent), and
notaries (who predominantly do not see it as a problem at all).
1.8.2
What is the problem for companies?
As a result of the lack of uniform conflict of laws rules, companies present or aiming to
be present in more than one MS may incur additional costs and even refrain from
exercising their freedom of establishment: The lost opportunities resulting from this latter
aspect cannot be quantified but there is evidence that the extent to which private
international laws differ between a given country pair is significantly and negatively
related to the foreign incorporations
127
. Countries that have a clear-cut version of the
incorporation theory seem to benefit in the market for incorporations, as compared to
countries that have retained elements of the 'real seat' theory
128
: high numbers of foreign
incorporations can be found in the UK (with ca 60% of all foreign incorporated
companies in the EU), SK and FR
129
.
Differences between the national conflict of laws rules create additional costs in both so-
called 'static' situations (where there is no change of applicable law) and in dynamic
situations (where a company wishes to change the law applicable to its internal
functioning, and therefore to convert into a company subject to a different national law).
Illustrations of a static situation which may lead to a conflict of laws
A Finnish businesswoman wants to set up a business which has a registered office in
Finland but with all its economic operations in Estonia. She is uncertain whether she can
safely rely on the applicability of Finnish law to that business.
Illustration of dynamic situations which may lead to a conflict of laws
A company registered in Slovakia with operations in Germany wishes to change its
applicable law, without affecting its operations.
127
128
Study on the Law Applicable to Companies, p. 14.
Study on the Law Applicable to Companies, p. 63.
129
Study on the Law Applicable to Companies, p. 43. However, it is also clear that other elements
contribute as well, since jurisdictions which retained some elements of 'real seat' are also scoring high (EE,
RO). About 15% of foreign incorporations are due to foreign EU citizens in the country in question. Across
the EU, an estimated 500,000 companies are foreign incorporated companies.
35
 kom (2018) 0241 - Ingen titel
1900839_0037.png
Legal uncertainty as to the applicable law has been most often quoted as a practical
problem (together with costs of translations)
130
.
In static situations, legal costs may be incurred
ex ante,
when a company establishes
itself in more than one MS. The need to determine which rules it will be subject to may
require specialised legal advice. Even where companies are not taking such advice
ex
ante,
costs may need to be incurred
ex post,
for example when the company needs to
determine the shareholders' rights or the duties of directors to or when it needs to defend
itself against potential lawsuits.
The legal uncertainty regarding which rules apply and the risk that more than one law
may be applicable to a company or that a company may be found to fall foul of company
law obligations (e.g. minimum capital requirements) in a given country are an obstacle to
the exercise of the freedom of establishment and therefore an element which undermines
growth, innovation and job creation
131
.
In dynamic situations, when a company wishes to perform a cross-border conversion, the
lack of uniform conflict of laws rules will lead to additional legal costs which come on
top of those incurred as a result of differences in the substantive laws of the MS
132
. These
may also be incurred
ex ante
or
ex post
(as in static situations) and a company may need
to employ legal experts from at least two jurisdictions (more if the company is comparing
the legal regimes in several potential new states).
In addition, in both static and dynamic situations, there are different costs associated with
the two main approaches to determining the law applicable to companies. All limited
liability companies (representing some 80% of all companies in the EU) have currently a
place of registration/incorporation
133
.
However, several MS retain elements of the 'real seat' as additional connecting factors.
Companies with establishments in these countries may experience additional costs and
obstacles to corporate mobility when compared with those established exclusively in
countries applying the incorporation theory. For example, companies established in 'real
seat' MS will have to ascertain the fact-based links which are relevant for the purposes of
determining the applicable law and which differ considerably between MS: place of
central administration, head office, main operations, economic link or a combination of
these as factors determining the applicable law. Such remnants of the real seat theory are
consistently statistically significant for companies' decision to perform a cross-border
conversion
134
. Lawyers and practitioners from 'real seat' jurisdictions also indicated
practical problems such as objections by the commercial register to register a company
whose headquarters were situated in another MS, legal uncertainty and lack of support
from local lawyers and notaries
135
.
130
131
Study on the Law Applicable to Companies, p. 91.
The conflict of laws rules applicable in a MS are obviously not the only factor which companies take
into account when establishing themselves in a Member State: many companies take also geographic and
linguistic proximity into account (e.g. Cyprus and Greece, the Czech Republic and Slovakia, Finland and
Estonia), see Study on the law applicable to companies, p. 46. Furthermore, the high number of foreign
incorporation in Central and Eastern European MS may also be explained by more business-friendly tax
and labour law conditions designed to attract foreign investors.
132
See the analysis above in section 2.3.
133
Directive (EU) 2017/1132, Article 16.
134
Study, p. 60.
135
Study, p. 75.
36
 kom (2018) 0241 - Ingen titel
1900839_0038.png
Where the place of incorporation cannot be determined, e.g. for unincorporated entities,
another connecting factor would have to apply, which could point to the law of the 'real
seat' or another law with which a company is more closely connected. However, such
cases are likely to represent a small proportion in practice and will therefore not lead to
substantial costs.
1.8.3
What is the problem for other stakeholders?
The lack of harmonised conflict of laws rules may also mean uncertainty as to the
protection afforded to stakeholders, in both static and dynamic situations.
In static situations, stakeholders (creditors, shareholders, employees) may not be clear
about which rules apply to their protection and may as a consequence incur additional
costs to ensure against such risks or refrain from acting in the most economically
beneficial way. As long as the law applicable to a company is not easily ascertainable,
stakeholders will need to incur additional legal costs, either
ex ante
(before entering a
legal relationship with the company) or
ex post
(after entering such a legal relationship,
e.g. when there is a breach of a duty on the part of a director), as well as opportunity
costs (when refraining from entering a legal relationship with a company whose legal
status is unclear because the law applicable to it is unclear). For example, creditors in
particular need to be able to determine which law applies to the capacity of a company to
enter legal relations, and what the consequences are when directors act
ultra vires.
Employees may need to know what their rights to participate in decision making are.
In dynamic situations, minority creditors and shareholders as well as employees may find
themselves in a situation where they need to incur additional costs to be able to determine
which law protects their rights in the event of a cross-border conversion. National
conflict of laws rules may differ in respect of (1) determining the law applicable to the
protection of pre-existing stakeholders, and (2) determining the law applicable to the
condition for re-incorporation of the company in the new MS. The new law will affect
the protection of stakeholders entering a legal relationship with the company after the
conversion took place, so clarity about which law applies after the change is of
importance to stakeholders.
The situation of employees
Employees are a special category of stakeholders: for them, legal certainty about the
applicable law may not be sufficient protection and they would require in fact protection
under the law of the country where they are performing their activity in performance of
an employment contract
136
.
1.9
How would the problem evolve
–
what is the baseline scenario?
As regards the use of
digital tools and process during the company’s lifecycle, with no
initiative at the EU level, national company law procedures would continue to integrate
digital solutions at different pace, further increasing inconsistencies between the levels of
digitalisation in the MS. In addition, the Commission proposal for a European services e-
136
This is recognised in other EU instruments where workers are protected by the mandatory rules of the
country where they habitually carry on their work (Regulation 593/2008 on the law applicable to
contractual obligations) or where they are temporarily posted (ref. Directive on posted workers).
37
 kom (2018) 0241 - Ingen titel
1900839_0039.png
card
137
does not cover procedures and requirements under company law. The
Commission proposal for a Single Digital Gateway
138
covers the general registration of
business activity and excludes the constitution of limited liability companies as this
necessitates a comprehensive approach which would be more appropriately included in
the company law acquis.
Concerning cross-border mobility of companies, with no initiative at EU level,
companies and stakeholders would continue to rely on the existing rules for Cross-Border
Mergers enshrined in the Codified Directive
139
, on the national legislation if in place for
cross-border divisions and conversions, on the Court's case law and on indirect ways of
carrying out cross-border divisions and conversions.
For cross-border mergers, no substantial changes could be expected without a proposal at
EU level. Some MS could change their national rules which are not harmonised in the
Directive, e.g. on protection of creditors or minority shareholders. However, such
changes are likely to be limited and importantly unlikely to be compatible with changes
introduced by other MS.
For cross-border divisions and conversions, some MS who do not have specific national
rules yet, may unilaterally introduce such provisions following the case-law of the Court.
For instance, rules on cross-border conversions were introduced in Denmark soon after
the Court's decision in the VALE case. In the Netherlands, the discussions on a national
draft law on cross-border conversions are currently ongoing. The examples of recent
cases, such as the judgement by the German High Court of Frankfurt (see section on
problems in cross-border conversions), and the currently ongoing case (C-106/16) in
front of the Court, legal practitioners in an increasing number of MS might acknowledge
that cross-border conversions should be permitted, which could in turn lead to more MS
considering rules. This might be less likely in the case of cross-border divisions where
there are less ongoing cases and less discussion in the legal literature.
At the same time, any such developments towards more recognition and legislation at
national level might be slow and incomplete. For instance, the Romanian Brasov Court
of Appeal rejected a request of a Romanian company to convert to the UK in 2014,
arguing, among others, that the Court's judgment in the Cartesio case does not clarify the
reincorporation proceeding and no specific rules have been implemented in Romania
140
.
In Hungary, the developments following the VALE case opened up a possibility of
carrying out cross-border conversions into Hungary, without, however, changing the
situation as regards converting out of the country.
Although the Court of Justice may further clarify some principles, in particular as regards
cross-border conversions (including in the currently ongoing case C-106/16), it would
likely provide only partial answers, on a case by case basis, and would not set out a
uniform procedure.
As regards conflict of laws, continued reliance on the jurisprudence of the Court of
Justice of the EU in the area of freedom of establishment will not by itself remove legal
137
138
COM (2016) 823 and 824.
Proposal for a Regulation of the European Parliament and of the Council on establishing a single digital
gateway to provide information, procedures, assistance and problem solving services and amending
Regulation (EU) No 1024/2012 - COM(2017)256
139
Directive (EU) 2017/1132 of the European Parliament and of the Council of 14 June 2017 relating to
certain aspects of company law (codification), OJ L 169, 30.6.2017, p. 46.
140
See the study on the law applicable to companies, p. 232.
38
 kom (2018) 0241 - Ingen titel
1900839_0040.png
differences between MS' conflict of laws rules
141
, nor will it eliminate the associated
legal uncertainty and costs for market actors. The Court has considered that certain
practices in MS imposing their company law rules on companies incorporated in other
MS are unjustified restrictions of the freedom of establishment where they lead to the
non-recognition of companies established in another MS. There are, however, problems
stemming from the potential for conflicts of laws which would remain. Companies would
continue to run the risk to be governed by several laws at the same time. Legal
uncertainty would persist as to which rules of national law may be applied to companies
established in another MS.
N
EED FOR ACTION AT
EU
LEVEL
1.10 Legal basis for the EU to act
Depending on the policy option, the Union could take a legislative action in accordance
with Article 4(2) (a) TFEU in order to ensure the functioning of the internal market and
further develop and implement the general principles of right of establishment enshrined
in Article 49 of the TFEU. The EU action could consist of several measures. Directives
based on Article 50 TFEU, in particular Article 50(2) (f) (progressive abolition of
restrictions on freedom of establishment) and 50(2) (g) (coordination measures
concerning the protection of interests of companies’ members and other
stakeholders)
could be envisaged. Article 114 TFEU could also apply. As regards the conflict of laws,
the EU action could be based on Article 81(2) (c) TFEU empowering the EU to adopt
measures aimed at ensuring the compatibility of the rules applicable in MS concerning
conflict of laws.
1.11 Added value of EU action
There is clear added value to address the problems at EU level rather than through
individual action by MS. As the problems described earlier show, the current situation is
mainly caused by divergent national rules, lack of appropriate rules or the need to
modernise EU rules. Therefore, MS acting individually could not satisfactorily remove
the barriers to the freedom of establishment because rules and procedures would need to
be compatible in order to work in a cross-border situation. Concerning the online
registration, as limited liability companies are not covered by the Commission proposal
for a Single Digital Gateway, MS would continue to apply their own rules in this respect
with little prospect that such rules would address the cross-border situations in a
comparable manner. The problems related to the requirements of a systematic physical
presence before the competent authorities of certain MS would remain.
For example, it is highly unlikely that MS could introduce sufficiently similar rules and
procedures to enable fully online cross-border registration, divisions or conversions of
companies, to ensure smooth carrying out of such acts across the EU or to remove legal
uncertainty created by divergent national conflict of laws rules. Similarly, MS acting
alone could not establish safeguards for stakeholders in cross-border situations.
141
See the study on the law applicable to companies, p. 63.
39
 kom (2018) 0241 - Ingen titel
1900839_0041.png
The Court of Justice has also repeatedly recognised that all differences of national rules
could not be solved by the jurisprudence concerning the freedom of establishment, but
had to be dealt with by future legislation or conventions
142
.
Many stakeholders, especially MS and businesses, share the view of added value of the
EU action with regard to the use of digital tools and the necessity of laying down the
rules for cross-border operations such as conversions and divisions.
O
BJECTIVES
: W
HAT IS TO BE ACHIEVED
?
1.12 Policy objectives
The
general objective
of the initiative is to develop the Single Market, to deepen it and
make it fairer and more predictable, by enhancing the responsible use by companies of
the opportunities offered by the Single Market. It should stimulate jobs, growth and
investments, with a positive impact on SMEs in particular. It would also contribute to the
creation of a digital single market by enhancing the use of digital technologies
throughout a company's life-cycle.
More precisely, to deal with the identified problems and drivers presented in section 2,
the initiative has the following
specific objectives:
Cut unnecessary costs and burdens for companies
with regard to procedures
throughout their lifecycle as well as by providing clear and predictable rules, and
Offer effective protection for the other stakeholders
(employees, creditors,
minority shareholders and third parties)
This would mean that companies, including SMEs, can effectively exercise the freedom
of establishment enshrined in the TFEU, and at the same time stakeholders, in particular
creditors, minority shareholders and employees would be effectively protected. The
initiative aims to offer more choice for companies in relation to how they operate,
restructure and move within the Single Market and facilitate the use of digital tools and
procedures, in particular in the cross border context. At the same time, the initiative also
aims to provide more trust and protection by making digitally performed actions trusted,
by increasing legal certainty both for companies and stakeholders on the rights and
obligations of the actors involved and by offering more transparency.
142
C-81/87 para. 21 to 23, C-208/00 para. 69, C-210/06 para. 108
40
 kom (2018) 0241 - Ingen titel
1900839_0042.png
Consistency with other EU policies and the Charter of Fundamental Rights
This initiative will contribute to the success of many Commission initiatives which aim
to improve the functioning of the Single Market and make it fairer and to build a digital
Europe.
The digital strand of this initiative will build on existing digital elements of EU company
law in particular the Business Registers Interconnection System (BRIS). It will enhance
the interaction between administrations and citizens/businesses and promote the use of
the once-only principle which is now largely supported in Commission initiatives such as
the e-Government Action Plan. It will also complement the use of the future European
services e-card
143
in case of cross-border service provision through the setting-up of a
branch and contribute, through the interconnection of data, to applications for e-cards by
companies in all other situations of cross-border establishment. This initiative will also
provide the necessary legal foundations for the use of digital tools and processes in order
to enable companies to benefit from the use of eID and e-signature through the eIDAS
Regulation
144
. It will also directly complement the recent Commission proposal for a
Single Digital Gateway which requires that certain key procedures for companies, such
as business registration, will be fully digitalised and linked to the gateway. Finally, the
online registration of companies will also benefit from the recent Public Document
Regulation
145
which will require MS to accept a series of documents from citizens
without further verification and translation by the end of 2018.
This initiative will also contribute to the Investment Plan for Europe and to the Capital
Markets Union
146
by making the legal framework for companies clearer, more predictable
and stable in order to icentivise investment in Europe. At the same time, this initiative
will also be coherent with the objective of creating a deeper and fairer economic union
143
Proposal for a regulation of the European Parliament and of Council introducing a European services e-
card and related administrative facilities Brussels, 10.1.2017 COM(2016) 824 final.
144
Regulation (EU) No 910/2014 of the European Parliament and of the Council of 23 July 2014 on
electronic identification and trust services for electronic transactions in the internal market and repealing
Directive 1999/93/EC.
145
Public Document Regulation (EU) 2016/1191.
146
COM(2015) 468 final.
41
 kom (2018) 0241 - Ingen titel
1900839_0043.png
and its European Pillar of Social Rights
147
which sets out a number of key principles and
rights to support fair and well-functioning labour markets and welfare systems. In
particular, by enhancing the protection and transparency for relevant stakeholders
including employees, the initiative will directly contribute to the principle stipulating that
employees or their representatives have the right to be informed and consulted in good
time on matters relevant to them, in particular on the transfer, restructuring and merger of
undertakings and on collective redundancies.
Although this initiative will not deal with taxation, it will be in line with the objective of
creating a fair and efficient corporate tax system in the European Union
148
. In particular,
increased cross-border accessibility to company related information and the aim of
avoiding the use of letter box companies will contribute to increased transparency and to
ensuring fair taxation where profits are generated.
The proposal on harmonising the conflict of law rules will further the EU policy of
making private international law rules more legally certain across the EU and will fill in
an important gap which has been identified in the Stockholm programme, as there are
currently uniform EU rules on conflict of law rules only in contractual relations (Rome I
Regulation), non-contractual relations (Rome II Regulation) and - even more
significantly - insolvency proceedings. But while there are uniform conflict of law rules
addressing the end of a company's life cycle, there are no uniform conflict of law rules
addressing its formation and internal operation.
The proposed rules of this initiative ensure the full respect of the rights and principles set
out in the e Charter of Fundamental Rights of the European Union and contribute to
implementation of several of those rights. In particular, the main objective of this
initiative is to facilitate the rights of establishment in any MS, as prescribed by Article
15(2) of the Charter and ensuring the principle of non-discrimination on grounds of
nationality (Article 21(2)). The initiative aims to reinforce the freedom to conduct a
business in accordance with Union law and national laws and practices (Article 16). The
right to property set out in Article 17 of the Charter is also strengthened by the initiative
through the safeguards provided for shareholders. Although the initiative will provide
rules for companies in the framework of company law, it will also contribute to the
workers' right to information and consultation within the undertaking (Article 27 of the
Charter) by providing more transparency for employees in case of cross-border
operations of companies. The protection of personal data shall be ensured in line with
Article 8 of the Charter. Prohibition of abuse of rights, namely of the freedom of
establishment, shall be duly considered, as prescribed by Article 54 of the Charter. The
basic rights and freedoms protected by the Treaties, in particular the freedom of
establishment, are also relevant for this measure.
P
OLICY OPTIONS AND ANALYSIS OF THEIR IMPACTS
The policy objectives set out in the previous section can be addressed through a selection
and combination of different policy options. Given the nature of this initiative consisting
of a package of several complementary measures as explained in section 1.3., this impact
assessment focuses on those options for each topic where consultative and other
147
148
COM(2017) 2600 final.
A Fair and Efficient Corporate Tax System in the European Union: 5 Key Areas for Action COM
(2015) 312 final.
42
 kom (2018) 0241 - Ingen titel
1900839_0044.png
preparatory work has identified the most pressing need. The respective stakeholder input
is fleshed out when describing the relevant options.
This section provides a description and analysis of the policy options which are:
specific for the use of digital tools,
common for cross-border mergers, divisions and conversions, one specific option
on conversions, and
conflict of law rules
In each case, a preferred option is presented. Following the identification of the preferred
options, they are presented and assessed as an overall package in sections 6.1 and 6.3.
In line with the scope of this impact assessment, all the described policy options are
limited to measures in the area of company law. The proposed options do not include
introduction of international solutions at EU level, because no relevant initiatives have
been identified.
Concerning the substantive requirements
149
for the incorporation of limited liability
companies in the EU, the approaches vary across MS. There are three groups of MS:
those requiring for incorporation only the registered office (BG, HR, CY, CZ, DK, FI,
HU, IE, MT, NL, PT, RO, SI, SE and UK), those requiring both the registered office and
the real seat in their territory (AT, BE, SI and ES), and those with mixed systems with
differing features (EE, F, DE, EL, IT, LV, LT, LUX, PL)
150
. Although this diversity of
incorporation requirements plays a role in relation to company mobility in the EU, the
following policy options do not include a harmonisation of the substantive incorporation
requirements for all limited liability companies. The proposed options are limited to
digitalisation of procedures as well as specific cross-border operations (i.e. company
mobility). This is because the objective of this initiative is to harmonise procedures and
safeguards which are considered necessary to facilitate cross-border operations while
preventing their use for abusive purposes.
The harmonisation of substantive incorporation requirements would be beyond the scope
of this Impact Assessment. An overall harmonisation of the incorporation requirements
for all limited liability companies, including for companies that do not carry out any
cross-border activities could also raise issues of proportionality and subsidiarity.
Currently, at the EU level, the incorporation requirements are only harmonised for the
European Company, which represents a special European company law form and which
has as a legal basis Article 352 TFEU.
1.13 Use of digital tools and processes throughout a company's lifecycle
The results of the 2017 public consultation on company law showed that most groups of
stakeholders, in particular the business organisations (87%) consider the action in this
field as a priority. A majority of the trade unions expressed only moderate support for
new rules concerning the use of digital tools in company law, while notaries
151
strongly
149
As explained in section 2.5.1, such requirements under substantive company law which exist in several
MS have to be distinguished from the connecting factor determining the applicable law.
150
For details on MS laws on this issue, see Annex 7.
151
Notaries represented 85% of the respondents who felt that the EU should not be dealing with
digitalisation of company law. Also, notaries that replied to the consultation came almost entirely from two
MS (47% from DE and 51% from AT).
43
 kom (2018) 0241 - Ingen titel
1900839_0045.png
opposed the need for such EU rules. The lack of support by this group of stakeholders
may be due to the fact that in certain MS notaries are traditionally involved in the process
of setting up a company and they have concerns about the impact of digital solutions on
their role in the process. Furthermore, in the recent Tallinn declaration on eGovernment
the MS make a strong call to step up efforts for provision of efficient, user-centric
electronic procedures in the EU
152
.
The following issues have been selected as being the most relevant for this area with a
view to achieving the objectives of this initiative in respect to the use of digital tools and
processes: online registration and filing; multiple submission of company information;
and limited access to free of charge company information. These issues have been
brought up by a majority of stakeholders (business associations, trade unions, notaries or
chambers of commerce) throughout different consultations. The results of the 2017
public consultation on company law also confirmed that new rules on digitalisation
should give priority to these issues. New rules on these issues would be modifying and
complementing the existing company law
acquis.
To recall, the current EU legal
framework does not provide rules for online registration but it includes certain provisions
on online filing of information by companies. Furthermore, the existing rules require
companies to file the same data twice. As to the access to company information, although
it is now possible to search online for information from all EU business registers via one
single European access point thanks to the interconnection of business registers (BRIS),
only a very limited set of company data is available free of charge.
In addition to the issues for which different policy options are presented, other accessory
modifications would be introduced in order to ensure the best use of digital solutions in
company law and to make the rules and procedures fully digital and operational. They
will also take into account the Single Digital Gateway. For example, the new provisions
on online registration of companies and branches would require MS to lay down rules
concerning e.g. non-discriminatory conditions for acceptability of electronic documents
or data originating from another MS or for the control of the legal capacity of the
founding member/representative of the company and his/her identity. The new provisions
would also require MS to make available national online templates for the constitution of
a company.
1.13.1 Online registration (creation of a company as legal entity) and filing of
documents to the business register
1.13.1.1 Description of options
Option 0
–
the
baseline scenario
would mean that MS continue to have diverging rules
or no rules about the possibility to register a company or branch online. MS would also
continue to have diverging rules about the online submission of company information to
the business register.
Option 1
would provide rules on the online registration of company and branch and
online filing of company documents with the possibility for MS to decide whether the
physical presence of the founder or company representative is necessary. In this scenario,
no harmonised provisions on safeguards for electronic identification would be laid down
at EU level, but those would be left to MS.
152
The
Tallinn Declaration on eGovernment
was signed at the ministerial meeting during Estonian
Presidency of the Council of the EU on 6 October 2017.
44
 kom (2018) 0241 - Ingen titel
1900839_0046.png
Option 2
would entail that in all MS the physical presence of company founders or
representatives is not required when completing these procedures online
153
. To ensure
uniform implementation between the MS, this option would also introduce safeguards for
electronic identification laid down at EU level.
Option 3
would have all the elements of option 2 but it would differ in that it would
allow MS to exceptionally require physical presence, on case-by case basis, when there is
a genuine suspicion of fraud (e.g. there are strong reasons to believe that the electronic
identity is fraudulent or is being used fraudulently).
It should be noted that options 2 and 3 would also address the concerns expressed by
notaries in the recent public consultation on company law. Both options would include
rules on the mutual recognition of secure identification means based on eIDAS
standards
154
and preventive control of registration by MS. Moreover, those MS in which
the legality of registration, including the legal capacity of the founder or representative is
checked by notaries, the role of notaries would be preserved in procedures related to
online registration and filing, as long as company founders or representatives can
complete the procedure fully online (except for the cases of genuine suspicion of fraud
mentioned in option 3).
1.13.1.2 Analysis of impacts
Impacts
Effectiveness in
cutting the
unnecessary
costs/burdens
for companies
Option 1
Compared
to
the
baseline scenario, this
option would cut costs
for
companies
by
making it possible for
them to use the online
procedure for company
registration. However
the impact would be
limited in cases where
MS would impose
physical presence of the
company
founder.
Concerning the online
filing, this option would
not modify the rules
compared
to
the
Option 2
This option would
ensure
faster
and
cheaper
way
for
companies to complete
these procedures fully
online,
leading
to
potentially significant
reduction of costs and
burdens on companies.
Online
registration
could take on average
half of the time needed
to process a paper-
based registration and
the cost for online
registration could be up
to 3 times cheaper than
Option 3
This option would have
the same effectiveness
as option 2, except for
the
cases
where
physical
presence
would be required.
However such cases are
deemed
to
be
exceptional and to
occur only when there
is genuine suspicion of
fraud.
In general, obtaining identification means is subject to specific rules which are not in the scope of this
impact assessment. Such identification means may be used for many different purposes and are not
exclusively used for the online registration of companies (for example, some MS use bank identification
tokens for the company registration purposes). Although the issuance of an identification means may in
some case imply physical presence, this would only happen once, at the time where the original
identification takes place and the identification means is provided to the person. Once this is done,
normally no further physical presence is necessary. As such, the physical presence required for issuance of
identification means that can be used for multiple purposes (not only company law procedures) is not
understood as a requirement for physical presence under the options herein.
154
Regulation (EU) No 910/2014 of the European Parliament and of the Council of 23 July 2014 on
electronic identification and trust services for electronic transactions in the internal market and repealing
Directive 1999/93/EC.
153
45
 kom (2018) 0241 - Ingen titel
1900839_0047.png
baseline scenario.
Effectiveness in
offering cross-
border
protection for
the other
stakeholders/
third parties
This option would have
limited
effect
in
providing protection of
stakeholders
against
possible
fraudulent
entries in the register,
creation of fictitious
companies or hijacking
of companies due to the
lack of any harmonised
EU rules on safeguards
for
electronic
identification. The level
of protection would be
very different in each
MS.
The compliance costs
for companies would
differ per MS and
would be higher in
those MS, where, e.g.
physical
presence
would still be required.
the
paper-based
155
registration .
This option would be
more effective than
option 1 in providing
protection
of
stakeholders
against
possible
fraudulent
entries in the register,
creation of fictitious
companies or hijacking
of companies thanks to
harmonised EU rules on
safeguards
for
electronic
identification.
This option would
provide
the
most
effective protection of
stakeholders as it would
include
not
only
harmonised EU rules
on
safeguards
for
electronic
identification, but also
allow MS to deal with
such cases in case of
genuine suspicion of
fraud.
Efficiency:
compliance
costs for
companies
The compliance costs
for this option are
expected to be lower
than for option 1. Even
though
some
administrative fees may
still apply, company
founders
or
For the online filing,
representatives would
this option would bring
save time and money
no changes compared to
(costs of visits, costs of
the baseline scenario.
travel) by completing
procedures
fully
156
online .
All MS would need to
transpose the new EU
rules into national law,
but those MS which
currently do not use
digital solutions would
most likely also incur
costs for adapting their
IT systems. However,
while possibly high in
the beginning, those
setting up costs would
be recovered in the
medium and long term
through saving time and
resources
in
their
administration (e.g. see
This option would have
a similar impact to
option 1, but in addition
it would bring changes
in those MS that
already use digital
solutions for part of the
procedure for online
registration or filing,
but still require the
physical presence of
company founders and
representatives. These
MS would need to
update their national
laws and may need to
put in place further IT
The compliance costs
would be the same as
for option 2, except for
the exceptional cases
where the physical
presence would be
required and where the
procedure could take
longer to complete and
be
overall
more
expensive.
Impacts on MS
including on
national legal
systems
(including
implementation)
Impact similar to option
2, since everything still
needs to be in place to
allow for completion of
procedures fully online,
while physical presence
may be required only
exceptionally.
155
156
Based on a
World Bank report.
The numbers apply on average percentage of income per capita.
See also previous footnote on the issuance of "multiple purpose" identification means for which the one-
off requirement for physical presence is not covered by this IA.
46
 kom (2018) 0241 - Ingen titel
1900839_0048.png
the example of the
Danish business register
where, following the
introduction of online
registration and filing
system, between 2011-
2015 the average time
for
case
handling
decreased by 69% and
the average ramp-up
time
for
a
new
employee decreased by
90%
157
).
solutions to allow for
fully online procedures.
For MS in which the
legality of registration
is checked by notaries,
the role of notaries
could be preserved as
long
as
company
founders
or
representatives
can
complete the procedure
fully online.
1.13.1.3 Comparison of options
According to the results of a public consultation in 2016
158
, the registration of business
activity including registration of a company was seen as the most important online
procedure for businesses that should be available online. In addition, the 2017 public
consultation on company law showed strong support from business organisations (70%)
and MS (64% of respondent MS) for the introduction of new rules on online registration
and filing.
The baseline scenario (option 0) would not respond to these calls as it would not
introduce any EU wide rules. Maintaining the
status quo
would also mean ignoring all
the evidence that shows the benefits of e-government solutions, in particular for company
registration. As an example, in its response to the public consultation the Polish
government reported an increase by 47.25% in the birth-rate of Polish companies in 2015
after the introduction of online registrations in 2012.
There are 2.5 million new companies established in the EU annually. It is difficult to
estimate how many of those companies would register online if this was possible across
the EU. However, for purposes of illustration, calculations for a sample representing just
above 70% of new companies registered in the EU clearly indicate the cost savings
compared to the costs for paper-based registration, if companies chose to register online.
The savings are estimated to be between 42
–
84 million Euro (see annex 9 for details on
how these savings were calculated). Overall, creating online registration procedures
could also incentivise MS to reassess the cost-benefit ratio of organisation of their
procedures, while maintaining legal certainty and possibly differentiating, for instance,
on the basis of complexity. In addition, the introduction of rules on fully on-line filing of
company information would also bring additional savings for companies.
Concerning the costs for MS, it is to be noted that all MS already provide for electronic
business registers since 2007 following a requirement introduced into EU law at the
time
159
. For all options it is expected that any costs for upgrade of IT systems would
outweigh the related initial costs (as illustrated by the Danish example in the box above).
157
158
European Commerce Registers' Forum report, 2017, p. 56.
Commission staff working document - Synopsis report on the stakeholder consultation on the Single
Digital Gateway, SWD(2017) 212 final, p.4.
159
Directive 2003/58/EC of the European Parliament and of the Council of 15 July 2003 amending Council
Directive 68/151/EEC, as regards disclosure requirements in respect of certain types of companies, OJ L
221 , 4.9.2003, p. 13.
47
 kom (2018) 0241 - Ingen titel
1900839_0049.png
For MS who already have in place tools for the fully online registration of companies the
setting-up costs varied from EUR 100,000 in PL (for private limited liability companies),
to EUR 42,000 in IE or around EUR 120,000 in LV
160
. Other MS have partial solutions
in place, as for example the electronic registration is available to notaries or legal
advisors (but not directly to the company founder). This means however that these MS
would be able to build on their existing tools without significant costs.
Concerning options 1, 2 and 3, one of the main differences between them refers to
whether physical presence would be required or not. While option 1 would reduce costs
for companies, some of these could be off-set by the requirement for physical presence.
However options 2 and 3 would provide most cost savings for companies. A 2017
study
161
shows that "e-procedures could reduce costs by yearly EUR 19 million for cross-
border businesses and EUR 810 million for domestic businesses.
The greatest gain would
be achieved for countries and procedures where currently submission in person is
required
(EUR 11 and 516 million for cross-border and domestic businesses
respectively)". Even though these numbers refer to several types of e-procedures,
business registration
–
including of registration of a company
–
is one of the procedures
covered by the study.
The issue of physical presence is important as some stakeholders (in particular notaries
and to some extent trade unions) express concerns about the use of digital solutions e.g.
for the identification of the company founder or company representative. However,
experience from the countries where procedures can be completed fully online shows that
various solutions such as e-ID cards, digital signatures or banking authentication can be
successfully used for this purpose. The digital signatures could be particularly helpful to
sign the documents constituting the company. The digital signatures framework is a part
eIDAS Regulation and any questions of implementation with regard to digital signatures
are related to that Regulation. However, digital signatures are only one of the possibilities
to perform fully on-line process. Fully on-line registration of companies could also be
done via video-conference with all parties present in the digital space and the authorised
person, such a notary, signing the documents on behalf of the parties.
In addition, recent research
162
has found that the use of digital solutions for online
registration without any physical presence does not enhance fraud, but rather has the
effect of reducing it. In any case, options 2 and 3 would both respond to such concerns
and to the feedback received from the 2017 public consultation on company law, where
there was support from stakeholders, in particular business organisations (70%) and MS
(64%) for harmonised safeguards on electronic identification. Annex 2 gives more details
on the questions related to safeguards.
At the same time, situations may arise where the competent authority responsible for the
company registration or filing of documents has strong reasons to suspect a fraudulent
use of the digital solutions for completion of company law online procedures. It therefore
seems justified to still allow MS to exceptionally ask for the company founder or
representative to be present in person
–
but only in rare and well justified cases. This is
160
Based on Commission staff working document, Impact assessment accompanying Proposal for a
Directive of the European Parliament and of the Council on single-member private limited liability
companies, SWD(2014) 123 final, p. 29.
161
Ecorys Netherlands in association with Mazars: "Study
about administrative formalities of important
procedures and administrative burdens for businesses",
p. 5 (our highlight).
162
Assessment of the impacts of using digital tools in the context of cross-border company operations,
Optimity (hereinafter referred to as Optimity study impacts of using digital tools).
48
 kom (2018) 0241 - Ingen titel
1900839_0050.png
why option 3, which is highly cost-effective for companies while offering the highest
protection for stakeholders, is considered to be the preferred option.
1.13.2 Multiple submission of the same information by companies
1.13.2.1 Description of options
Option 0
–
the
baseline scenario
would mean the current rules would continue to apply,
asking companies to file certain information with different authorities (business register
and national gazette) or different registers (register of the company and register of the
branch). Concerning the filing of information, today it is only after publication in the
national gazette that company information becomes legally effective.
Option 1
would seek simplification by introducing rules requiring MS to ensure that
once the company information filed with the register, it is the register that sends it
electronically to the national gazette for publication (as opposed to the company
representative submitting the same documents twice). In this respect, this option would
not change the baseline scenario in relation to publication in national gazette as the way
to ensure that company information becomes legally effective. Similarly, when the
register receives certain data from the company (e.g. change of company name, change
of registered office or latest annual accounts), it would then send it to the register of the
branch in another MS (as opposed to the company doing that). This option would
implement the once-only principle at EU level through several concrete cases.
Option 2
would differ from option 1 in that it would make the requirement for
publication of company information in the national gazette optional. This means that
company information would become legally effective once it is available in the business
register. MS could still have the choice to publish such information in the national
gazette, but on the condition that it is the register (and not the company) that sends it
electronically to the gazette. As regards filing of information on branches, option 2 would
correspond to option 1, i.e. when the register receives certain data from the company, it
would send it to the register of the branch in another MS.
1.13.2.2 Analysis of impacts
Impacts
Effectiveness
in cutting the
unnecessary
costs/burdens
for companies
Option 1
Option 2
Compared to the baseline scenario, both options would be very effective in
cutting costs and burdens for companies, which would save time and money
by no longer having to file the same information twice. While exact savings of
these measures are difficult to estimate, the new rules would partly contribute
to the overall savings that the implementation of the once-only principle at EU
level can bring. It has been estimated that such overall savings could result in
annual net savings of as much as €5 billion per year
163
.
This option would be effective in
that the transfer of information via
digital channels from one authority
to another would significantly
reduce the risk of having
This option would be more effective
than option 1 as it would ensure that the
information files by companies takes
legal effect faster than today (i.e. once
it is available in the business register
Effectiveness
in offering
cross-border
protection for
the other
163
Based on
Final Report: Study on eGovernment and the Reduction of Administrative Burden (SMART
2012/0061), p. VI. More details about the calculation method for this figure are provided in annex 9.
49
 kom (2018) 0241 - Ingen titel
1900839_0051.png
stakeholders /
third parties
discrepancies
between
the
information available online e.g. in
the business register vs national
gazette as in the baseline scenario.
In addition, it is expected that the
information would be available
more quickly in the national gazette
or in the register of the branch. This
would offer very good cross-border
protection to those that rely on the
information from the registers and
national gazettes.
and not after publication in the national
gazette). It would also eliminate any
risk that third parties rely on
information from the business register
without knowing that the respective
information is only legally effective if it
has also been published in the gazette.
Efficiency:
compliance
costs for
companies
Both options would be very efficient in reducing the compliance costs for
companies, in particular if more "once-only" cases are introduced (such as
communication of certain changes in company data between the register of the
company and the register of the branch in another MS). For companies filing
their annual accounts in the register of the branch in another MS, this could
also cut costs for translation into the local language.
This option would require MS to
adapt their national laws to reflect the
new EU rules. It would also most
likely involve costs for adapting their
IT systems mainly in respect to the
electronic transmission of company
information from the register to the
national gazette. However, those
costs would typically be one-off
costs and significantly reduced in the
medium and long term. This option
would have no impact on the national
gazettes in MS as the requirement of
publication in these gazettes would
be kept.
As option 1, this option would require
MS to adapt their national laws to
reflect the new EU rules. It would also
most likely involve costs for adapting
their IT systems mainly in respect to
the electronic transmission of
company information from the
register to the national gazette. These
costs would be less significant than in
option 1, as they would only arise in
case MS decide to keep the
requirement of publishing information
in the national gazette. In addition, as
in option 1, these costs, if any, would
typically be one-off costs and
significantly reduced in the medium
and long term. As MS may still
continue
requiring
publishing
information in the national gazette, it
is expected that MS would make use
of this option where they fear
otherwise significant impact is on the
national gazettes.
Impacts on MS
including on
national legal
systems
1.13.2.3 Comparison of options
Compared to option 0
–
baseline scenario, both options 1 and 2 would provide important
cost savings and simplifications for companies and MS, including the business registers.
Recent research
164
shows that EU governments that have already embraced the once-only
principle have done it for one or more of the following reasons: (1) reducing the
164
Study by Jonathan Cave, Maarten Botterman (GNKS Consult BV), Simona Cavallini, and Margherita
Volpe (FORMIT):
EU-wide digital Once-Only Principle for citizens and businesses - Policy options and
their impacts,
2017, p. vii.
50
 kom (2018) 0241 - Ingen titel
1900839_0052.png
administrative burden on citizens and businesses; (2) more efficient (lower-cost, more
effective) government administration; and (3) fraud prevention.
The main difference between the options 1 and 2 is whether company information should
still be published in the national gazette or should be an optional choice for MS. In this
respect, option 2 would better reflect today's reality where third parties would rely on
information once this is available online (in this case in the business register) and would
not expect to have to check whether the same information has also been published in the
national gazette or in another electronic platform with equally effective means
165
. Having
a simple rule where information is legally effective by being made available in the
register increases legal certainty and provides more protection to third parties.
Making publication in the national gazette optional takes into account previous
experience as an earlier attempt to eliminate the publication in the national gazette (or
similar platform) failed due to strong opposition from the MS
166
. Option 2 now offers a
more balanced solution as it still gives the choice to MS to continue to publish in the
gazette if they wish so; it is only the effect of publication that is transferred to the
register. Overall, option 2 is the preferred option as it consists of a modern and practical
solution while providing increased protection of third parties.
1.13.3 Online access to company information held in business registers
1.13.3.1 Description of options
Option 0
–
the
baseline scenario
would mean that only a limited set of company data
(company name, address, legal form and registration number) is available for free in all
business registers, while most MS continue to charge fees for most data.
Option 1
would propose to expand this set of data to be provided free of charge by all
business registers, but MS could still charge fees for other information. The "always free-
of-charge" data could include e.g. information on the legal status of the company; other
names of the company (former names or secondary/alternative names) if any; company
website (if any); object of the company (if national law requires to have this information
in the business register); and information on whether the company has any branches
established in another MS. In addition, the set of free data could also include the names
of the company's legal representatives which are considered important to stakeholders
and the Commission has had calls for promoting easy access to it.
Option 2
would be much more ambitious and require MS to make available all company
information free of charge for everyone.
As regards practical implementation, both options would build also on the
interconnection of business registers (BRIS): while users could access the information in
the individual registers, the information would also be available through the European e-
Justice portal which is the central access point for BRIS.
1.13.3.2 Analysis of impacts
165
A number of MS are already using the option to publish company data in a central electronic platform
other than the national gazette; however it is still only publication by such equally effective means that the
information becomes legally effective.
166
The 2008 Commission Proposal for a Directive of the European Parliament and of the Council
amending Council Directives 68/151/EEC and 89/666/EEC as regards publication and translation
obligations of certain types of companies was later withdrawn by the Commission.
51
 kom (2018) 0241 - Ingen titel
1900839_0053.png
Impacts
Effectiveness in
cutting the
unnecessary
costs/burdens
for companies
Option 1
Option 2
This option would have limited Same as option 1.
impact on companies, except for
the situation where companies
themselves would be the one
looking for information about other
companies in the business registers.
Otherwise companies would most
likely continue to pay fees when
filing information in the registers.
This option would be very effective
in increasing the transparency of
company
information
and
facilitating free of charge access to
more company data, thus offering
better protection to third parties that
rely on information from the
business registers.
Companies would continue to pay
fees for filing so in this respect the
situation would stay the same as
today (baseline) in terms of
compliance costs.
This option would be the most
effective in providing protection to
other stakeholders who would have
free access to all company data in the
registers.
Effectiveness in
offering cross-
border
protection for
the other
stakeholders/
third parties
Efficiency:
compliance costs
for companies
This option could lead to a potentially
significant increase in the fees paid by
companies for filing information as
business registers could consider
charging companies more in order to
make up for the loss of revenue from
fees paid by end-users.
This option would significantly
impact the business registers and their
current financing model. Some
registers, in particular those that are
self-funded, would need to seek new
source of income to make up for the
revenues coming from charging end-
users.
Impacts on MS
including on
national legal
systems
This option would require most MS
to introduce some changes in their
national laws. Extending the
common free set of data may also
have an impact on the revenues of
some of the business registers.
1.13.3.3 Comparison of impacts
Compared to option 0
–
baseline scenario, both options 1 and 2 would significantly
improve the access to company information and lead to increased transparency about
companies and their functioning across the EU. Companies themselves would benefit
from having easier and extended access to data about potential business partners in other
MS, which in turn would lead to more legal certainty and increased cross-border trade.
While option 1 would increase the amount of information available for free, option 2
would have the most impact in terms of transparency by providing all company
information for free and would thus be welcome by many stakeholders. However, option
2 would at the same time have a significant impact on the business registers which may
need to change their financing structure. For example, one MS reported that the fees
collected by their business register in one year for access to details about company
directors amounted to approximatively EUR 250,000. If this information were provided
for free, the same amount would need to be recuperated from somewhere else
–
most
likely from companies when they file changes to company information. As the details
52
 kom (2018) 0241 - Ingen titel
1900839_0054.png
about company directors are only one type of information in the business registers, this
example gives an idea of the potential total loss in revenue for registers if all information
were to be provided for free.
Feedback from business registers shows that in some MS these organisations are self-
funded and charging both companies and users is their only source of revenue. If no
revenues would come from charging end-users, registers could decide instead to raise the
fees for companies for filing information. Although EU governments are more and more
supportive of transparency and open/free data, providing "all data free of charge" would
have a significant impact on business registers and their business models and would need
to be built up progressively over a reasonable long period of time. The latest annual
report of a business registers' organisation also acknowledges that both in Europe and
worldwide there is still a way to go until all registers will be able to be fully open and
provide all information for free
167
. On balance, it seems premature and unrealistic to
propose option 2 at this point in time.
Overall, option 1 offers increased transparency and protection to third parties compared
to the baseline. It also responds to stakeholders' call for more free-of-charge information,
while taking into account the revenue structures of business registers. It also strikes the
best balance between the demands for free data by third parties and the need to avoid an
increase in compliance costs for companies who could be charged more when filing data
in the registers. Therefore, option 1 is the preferred option; it could be combined with a
review clause in order to make sure that further developments are assessed.
1.14 Cross-border operations (mergers, divisions and conversions)
The 2017 consultation produced divergent views on the overall need of action in the area:
most stakeholders (businesses, MS, trade unions and notaries) saw the need to deal with
the issue of cross-border conversions. As regards the need of amending cross-border
merger rules and introducing rules on divisions, most MS and businesses were in favour,
whereas trade unions were more sceptical. The notaries saw some need for introducing
rules on cross-border divisions, but less for amending cross-border mergers.
However, similarly to the 2015 public consultation, most stakeholders identified the
same issues as problematic: the protection of creditors, the protection of minority
shareholders and the protection of employee rights. The question of scope of rules was
mainly raised by the European Parliament and in many academic discussions. In the 2017
consultation, the respondents were also divided as to the needs of safeguards, especially
whether their importance is the same for cross-border mergers, divisions and
conversions. Particularly trade unions and notaries stressed the importance of safeguards.
Based on the stakeholders' views and relevant research, a number of policy options will
be assessed in relation to the most relevant issues linked to the cross-border mergers,
divisions and conversions. The policy options would be part of an overall harmonised
legal framework.
In case of the
cross-border mergers
such a framework consists of the existing EU rules
on cross-border mergers. Some of the existing provisions would be modified or new
provisions added in order to introduce the chosen policy options on employee
participation as well as creditor and minority stakeholder protection. In addition, other
167
ECRF report 2017, p.78-79
53
 kom (2018) 0241 - Ingen titel
1900839_0055.png
modifications would be introduced such as further simplified formalities (i.e. possibility
to waive the management report in case all members agree) clarification of the existing
accounting rules, online filing of draft terms of cross-border mergers and other cross-
border merger related data as well as the use of BRIS for the transmission of pre-merger
certificates between national authorities. The evaluation of the existing cross-border
merger rules (annex 5) analyses the need to modify the existing cross-border rules.
In case of
cross-border divisions and conversions,
the initiative would introduce new
EU wide harmonised procedures and rules which would follow to a large extent the rules
on cross-border mergers including the use of digital procedures and BRIS. However, they
would need to be adapted to the specificities of these cross-border operations
–
i.e. the
company being split in cross-border divisions and one company moving cross-border in
cross-border conversions. The need to have such new procedural rules is assessed below.
A common issue for all the cross-border operations is the scope of application which
would determine which types of companies could benefit from the harmonised rules and
procedures. The current rules for cross-border mergers apply to private and public limited
liability companies and leave out other legal entities within the meaning of Article 54
TFEU (e.g. partnerships, cooperatives, foundations). Some of the respondents to the 2015
and 2017 consultations, some researchers
168
and the European Parliament in its June
2017 resolution
169
asked for the scope of the CBMD to be broadened to cover
partnerships and cooperatives. Same calls were made for cross-border divisions and
conversions.
As also referred to in the evaluation of the functioning of the existing cross-border
merger rules
170
existing data shows a very limited use of the cross-border merger rules by
entities other than limited liability companies. 66 percent of the acquiring companies and
70 percent of the merging companies involved in cross-border mergers were private
limited liability companies, whereas 32 percent of acquiring companies and 28 percent of
the merging companies involved in cross-border mergers were public limited liability
companies
171
. In addition, for all cross-border operations, extension of the scope would
lead to potential practical difficulties related to EU company law and accounting rules
which only apply to limited liability companies. For example, it would be unclear what
rules they should follow in some parts of the procedure (e.g. as regards disclosure and
publication of documents). Therefore, in line with the conclusions of the evaluation of for
cross-border mergers
172
, it is considered that the existing scope of application of the
cross-border merger rules provides the most effective solution for all cross-border
operations.
1.14.1 New procedural rules for cross-border divisions and cross-border conversions
1.14.1.1 Description of options
168
169
J. Schmidt, EP Study
http://www.europarl.europa.eu/sides/getDoc.do?type=TA&reference=P8-TA-2017-
0248&language=EN&ring=A8-2017-0190
170
Subsection 2.3.1. of the evaluation in Annex 5 for deficiencies as regards effectiveness of the current
cross-border merger rules.
171
Data relates to period 2008-2012, Bech-Bruun/Lexidale, 2013 p.80
172
Subsection 2.3.1. of the evaluation in Annex 5 for deficiencies as regards effectiveness of the current
cross-border merger rules.
54
 kom (2018) 0241 - Ingen titel
1900839_0056.png
Option 0 - baseline scenario
means that there are no harmonised rules at EU level for
cross-border divisions and cross-border conversions. Therefore, for cross-border
divisions, companies that wish to divide cross-border must either: (i) establish a new
company in the destination MS and by way of contractual agreement transfer part of the
assets to that new company in the destination MS (indirect division) or; (ii) divide
nationally, establish a new company in the destination MS and merge part of the divided
company with the newly formed entity or: (iii) rely on national rules that authorise cross-
border divisions on foot of analogous application of national division procedures or
analogous application the CBMD. Similarly, for cross-border conversions, companies
that wish to transfer their registered office are in reliance on following: (i) national
procedures for cross-border conversions that only exist in a limited number of MS; (ii)
the application of CJEU jurisprudence in situations where the practitioners and
authorities have sufficient awareness of the case-law; (iii) the use of indirect procedures
on foot of the Cross-border Merger Directive and the SE Regulation or; winding-up the
company in the departure MS and re-incorporating in the destination MS and then
transferring all of the assets and liabilities.
Option 1
would introduce harmonised EU procedures to enable companies to carry-out
direct cross-border divisions and cross-border conversions. The rules would follow to a
large extent the rules on cross-border mergers, but they would be adapted to the
specificities of these cross-border operations. Main rules would comprise the following:
common draft terms of the cross-border division/conversion and their disclosure,
management report to the members, examination of the draft terms and reports to the
members and employees by independent expert(s), the disclosure of the independent
expert report, approval by the general meeting, pre-division/conversion certificate(s)
delivered by the competent authority, scrutiny of the legality of the cross-border
division/conversion, registration, the date on which the cross-border division/conversion
takes affect and the consequences of the cross-border division/conversion.
1.14.1.2 Analysis of impacts
Impacts
Option 1
Compared to the baseline scenario, this option would significantly cut the
legal fees and operational costs for companies that wish to execute a cross-
border division or a cross-border conversion. Companies would no longer
be in reliance on costly indirect procedures, incompatible national
procedures or CJEU case law but would have a direct procedure for which
they can convert or divide cross-border. This would in turn remove
barriers faced by companies and thus enable companies to fully benefit
from the Single Market.
The introduction of new procedural rules is expected to result in and cross-
border divisions costing 130% - 200% of national division and cross-
border conversions costing 130% - 180% of a national conversion.
173
This
Effectiveness in
cutting the
unnecessary
costs/burdens
for companies
173
EY study on cross-border operations of companies, pp. 102 & 117. Study estimated that the lowest cost
of the procedure would be slightly higher than the national procedure but slightly higher, without being
twice as high. The procedure is expected to require some additional time (i.e. to prepare additional
documents than during domestic procedures). Costs are based on the legal advisory costs (60%),
registration costs with public services (5%) and costs to execute the procedure (i.e. production of
documents, organisation of general meetings, man days etc.
–
35%). The estimation was used to obtain a
55
 kom (2018) 0241 - Ingen titel
1900839_0057.png
is estimated to result in costs savings of €12,000
-
€37,000 for cross-border
divisions and €12,000
-
€19,000 for cross-border
conversions. It is
important to note that the estimated cost reductions for cross-border
conversions apply to situations where the operation is permitted through
analogous application of CJEU case law or analogous application of the
CBMD. Therefore, the cost reductions will be significantly higher in MS
where conversions are carried out though an indirect procedure (additional
procedures of a cross-border
merger is estimated to cost €80,000
-
€100,000 while transfer of an SE is estimated to cost €30,000).
The exact costs savings would depend on the detailed procedural rules
adopted. For example, if the independent expert report is not obligatory for
micro and small enterprises, this means significantly less costs for such
companies (again depending on whether and under which circumstances it
could be required).
Effectiveness in
offering cross-
border
protection for
the other
stakeholders/
third parties
Compared to the baseline scenario, the introduction of procedural rules
will enhance the legal situation for stakeholders as employees, minority
shareholders and creditors will have a reliable legal framework upon
which they can enforce their rights. This would therefore improve legal
certainty. In particular, in addition to the management report and the report
to the employees, the draft terms of cross-border divisions and conversions
and the expert report which would be disclosed would significantly
enhance the information/consultation rights of these stakeholders. These
stakeholders would be further protected by the policy options that are
chosen in relation to employee participation in boards of companies,
creditor and minority shareholder protection as discussed below.
Companies would need to comply with the new procedural rules and
would thus incur compliance costs such as drawing up draft terms of the
operation, preparation of management report to the members. In cases
where an independent expert report is required, companies would also bear
the costs of such a report. Compliance costs would also arise from any
measures taken as regards protection of employees, creditors and minority
shareholders which are considered in turn below. However, the
compliance costs would be lower than in baseline scenario. This is because
companies would need to comply with one set of harmonised rules instead
of overlapping and double MS' requirements or in case of indirect
operation with several consequent procedures.
MS would have to transpose the EU rules into national law and, therefore,
modify their rules and procedures (in case MS have rules) for cross-border
divisions and conversions or adopt new rules. The introduction of new
procedures for cross-border conversions and divisions would have a
particular impact on those MS that do not currently authorise these
operations. However, to the extent that the rules follow cross-border
mergers, the costs for MS should be rather limited. The introduction of
procedural rules for conversions will provide clear and unambiguous rules
for national business registers to distinguish the point in time to which the
converting company leaves the business register in the departure MS and
enters the business register of the destination MS and when the conversion
in turn becomes effective. This will significantly increase legal certainty in
Efficiency:
compliance costs
for companies
Impacts on MS
including on
national legal
systems
(including
implementation)
range of expected saving per unit, when compared to the initial costs of cross-border transfers today (data
collected from Member State Fiches
–
see EY Annex, p. 48).
56
 kom (2018) 0241 - Ingen titel
1900839_0058.png
this area and reduce likelihood of companies being simultaneously
registered in the business registers such as was the case in
Polbud.
174
This
is likely to result in less litigation costs for MS.
1.14.1.3 Comparison of impacts
The results of the 2017 public consultation showed strong support from national public
authorities, business organisations and legal academics for the introduction of new
procedural rules for cross-border divisions. The vast majority of notaries were
moderately supportive of this initiative while the overwhelming majority of trade unions
were extremely sceptical but submitted that cross-border divisions could work if there
was an appropriate solution found in respect of employees' rights.
175
As for cross-border conversions, the 2017 public consultation showed that there was
considerable support from all stakeholder groups for the introduction of new procedure
for cross-border conversions. Approximately 73% of all respondents felt the lack of
legislation in this area was creating problems for the internal market. Furthermore, in
comparison to other areas of the package, the introduction of new rules for conversions
was deemed the highest overall priority
–
approximately 85% approval.
176
In its recent resolution of 13 June 2017
177
, the European Parliament
inter alia
called for a
comprehensive EU framework for conversions and divisions. In its
2009
178
and
2012
179
resolutions the European Parliament also specifically asked the Commission to come
forward with a proposal on cross-border conversions.
When compared to the baseline, the option 1 introducing new harmonised rules for cross-
border divisions and conversions would provide significant clarity for companies and
result in significant cost savings. For cross-border divisions, such cost savings are
expected to be between €12,000
-
€37,000 per operation and for cross-border
conversions
approximately €12,000
-
€ 19,000
180
. It is important to note that the estimated cost
reductions depend on the final procedural rules adopted. For cross-border conversions,
the estimations apply to situations where the operation is permitted through analogous
application of CJEU case law or analogous application of the CBMD. Therefore, the cost
reductions will be significantly higher in MS where conversions are carried out through
an indirect procedure.
In terms of stakeholder protection, the introduction of harmonised procedural rules for
both operations will result in a reliable legal framework for employees, creditors and
minority shareholders and enhance the exercise of their information/consultation rights.
In addition, these stakeholders would be further protected through harmonisation of the
Polbud C-106/16
–
delivery of judgement is scheduled on 25 October 2017
For further discussion see Annex 2. It was submitted by the European Trade Union Confederation that
while they do not see the need for new legislation in this area, there must be strong employee rights by way
of information, consultation and participation rights should it be passed.
176
Combined % number of respondents who clicked "to some extent", "to a large extent" and "to a very
large extent" to Question 1.1 and "low priority", "priority" and "top priority" to Question 1.2 in the
consultation. For further explanation see Annex 2.
177
European Parliament resolution of 13 June 2017 on cross-border mergers and divisions
(2016/2065(INI)
).
178
European Parliament resolution of 10 March 2009 with recommendations to the Commission on the
cross-border transfer of the registered office of a company (2008/2196(INI)).
179
European Parliament resolution of 2 February 2012 with recommendations to the Commission on a 14th
company law directive on the cross-border transfer of company seats (2011/2046(INI)).
180
For explanation of the estimates see above in section 5.2.1.2.
174
175
57
 kom (2018) 0241 - Ingen titel
1900839_0059.png
safeguards in relation to employee participation in boards of companies, creditor and
minority shareholder protection as discussed below.
For MS the costs resulting from the implementation of such rules should be rather
limited, also because they follow to a large extent the procedure that is already laid down
in the existing CBMD. Moreover, the increased legal certainty is likely to result in fewer
contentious litigation costs concerning the validity of a conversion. Therefore, Option 1
is the strongly preferred option for both operations.
1.14.2 Employee information, consultation and participation
1.14.2.1 Description of the policy option
Option 0 - baseline scenario
means keeping the existing rules on the employee
participation in CBMD unchanged. Also there are no employee participation rules at EU
level in cross-border divisions and conversions which implies that MS are free to choose
whether to provide for employee participation rules or not. For more information about
employee participation systems, see Annex 10.
Option 1
would apply the existing rules on the employee participation in boards from
cross-border mergers to cross-border divisions and conversions. The existing system in
cross-border mergers originates from the Council Directive 2001/86/EC of 8 October
2001 supplementing the Statute for a European company with regard to the involvement
of employees
181
. According to the rules in cross-border mergers, companies that are
subject to employee participation rules must either enter into negotiations with
employees to determine specific rules of employee participation or choose to apply
immediately standard rules
182
without any prior negotiation. These standard rules lay
down the composition of the body representative of the employees, rules for information
and consultation and rules for participation. In case a company chooses to conduct
negotiations, it must create a special negotiation body, which shall comprise of the
representatives of the employees of the merging companies. If negotiations fail, the
standard rules shall apply.
Option 2
would build on option 1 and add a number of safeguards for employees. This
option is composed of several elements which as a combined effect aiming to provide the
necessary protection for employees. The option consists of targeted amendments to the
existing cross-border mergers rules, while at the same time providing specific measures
for the perceived higher risks for employees in cross-border divisions and conversions.
While the report on employees aims to inform the employees about the cross-border
operation in question, all the other elements are linked to the employee participation
system.
183
Such safeguards would include for all cross-border operations (cross-border mergers,
divisions and conversions):
a new special report prepared by the company's management to describe the
impact of the cross-border operation on jobs and the situation of employees in
181
182
OJ L 294, 10.11.2001, p. 22.
As defined in the Annex 1 of the directive 2001/86/EC
183
These different elements are bundled in one option because it is considered that they together (as
combined effect) achieve the necessary protection for the employees in each relevant cross-border
operation. However, it is clear that it can be decided to adopt only some of the elements in which case
the effect would be reduced.
58
 kom (2018) 0241 - Ingen titel
case of cross-border mergers, divisions and conversions with a possibility for
employees to provide their opinion. This would go beyond the current
requirement in cross-border merger rules of a general management report, which
is predominately addressed to shareholders and does not sufficiently take into
account the employment context. The newly introduced report addressed to
employees could not be waived, unless the companies including their subsidiaries
involved in the cross-border operation do not have any employees;
an "anti-abuse" rule providing that during 3 years following the cross-border
merger, division or conversion, the company would not be able to perform a
subsequent cross-border or domestic operation which would result in
undermining the system of employee participation. The rule is based on the
existing cross-border mergers which would be adapted to cover not only
subsequent domestic merger but also other cross-border and domestic operations.
59
 kom (2018) 0241 - Ingen titel
1900839_0061.png
For cross-border divisions and conversions, this option 2 would maintain the existing
rules on employee participation for cross-border mergers but would introduce the
following modifications compared to cross-border mergers:
as in the European Company (SE), in cross-border divisions and conversions,
negotiations would always need to be carried out and companies could not choose
to apply standard rules without negotiations. This would mean that, in contrast to
cross-border mergers, where standard rules could be immediately applied by the
management, without negotiations, in the cross-border divisions and conversions
the negotiations would be obligatory. As a result of negotiations, the
representatives of the employees would have a choice: either to accept the result
of negotiations or accept standard rules
184
;
companies would be obliged to negotiate an employee participation system in
case of the cross-border division or conversion even if the company being divided
or carrying out a cross-border conversion would not be operating under the
employee participation system, but the company dividing or converting across
borders is governed by national law which provides for the employee
participation rules and has at least 4/5 of the number of employees required for
the application of the employee participation (in contrast to 500 employees in the
cross-border merger directive).
The reason for differentiation between the approaches for cross-border mergers and
cross-border conversions would be the perceived higher riskiness of cross-border
divisions and conversions for employee participation: in mergers, two or more companies
merge into one so that the threshold from which the employee participation is applied
would be met even quicker. In contrast, cross-border divisions or conversions could
potentially be used to "escape" the employee participation rules as the company divides
into smaller ones or maintains its current size but changes the law applicable to it.
Under both options 1 and 2, the following EU legislation, which provides the rights for
employees, including the rights to information and consultation, remains fully applicable:
Directive 2009/38/EC of the European Parliament and of the Council of 6 May
2009 on the establishment of a European Works Council or a procedure in
Community scale undertakings and Community scale groups of undertakings for
the purposes of informing and consulting employees (Recast),
185
Council Directive 98/59/EC of 20 July 1998 on the approximation of the laws of
the MS relating to collective redundancies
186
,Council Directive 2001/23/EC of 12
March 2001 on the safeguarding of employees' rights in the event of transfers of
undertakings
187
,
Directive 2002/14/EC of the European Parliament and of the Council of 11 March
2002 establishing a general framework for informing and consulting employees in
the European Community
188
.
184
185
See Annex to Council Directive 2001/86/EC called "standard rules".
OJ L 122, 16.5.2009, p. 28.
186
OJ L 225, 12.8.1998, p. 16.
187
OJ L 82, 22.3.2001, p. 16.
188
OJ L 80, 23.3.2002, p. 29.
60
 kom (2018) 0241 - Ingen titel
1900839_0062.png
Discarded options.
The option of directly importing the employee participation rules
from the SE Regulation and Directive is discarded, as the European Company (SE) is a
special company law form which has its own statute. The rules on employee participation
in SE were negotiated in this specific context of a separate EU legal form and therefore
are not directly transferable to the cross-border operations of other company types than
SE. The cross-border operations such as divisions or conversions would be performed by
limited liability companies other than SEs (SEs already have their own rules on cross-
border conversions). Also, the SE form is only accessible for very large companies as
EUR 120,000 minimum capital is required. As in cross-border merger rules, the rules in
cross-border divisions and conversions refer to SE rules where appropriate.
In addition, the option of providing employee participation rules for all limited liability
companies in the EU was discarded. The system of employee participation in companies'
boards is embedded in MS' company law and corporate governance traditions. Current
systems are very divergent, with many MS not providing for any participation systems of
employees in boards (see Annex 10). Therefore, an EU wide participation system would
not be politically feasible at this stage.
1.14.2.2 Analysis of impacts
Impacts
Effectiveness
in cutting the
unnecessary
costs/burdens
for companies
Option 1
Compared to the baseline scenario,
whereby harmonisation at EU level
exists only for cross-border mergers
and not for cross-border divisions
and conversions, the harmonised
rules on employee participation
should provide legal certainty and in
this way lead to less need for legal
advice, reduce the costs and delays
in the procedure. However, the
practical implementation of the rules
would incur costs for companies
(see below on compliance costs).
However, these compliance costs
should be seen in the context of
overall cost savings due to
harmonised procedures for cross-
border divisions and conversions
explained above in section 5.2.1.
Also the long-term benefits of
employee participation in boards as
well as the benefits of negotiations
(involvement of employees in taking
important decision for the company)
could offset, at least partially, the
initial costs.
Option 2
As in option 1. However, the
compliance costs would be higher (see
below).
A further limitation in cutting costs
for companies would come from the
anti-abuse clause which would limit
the freedom of companies. Companies
would not be able to perform domestic
or cross-border operations which
would undermine the participation
rights at least for 3 years.
61
 kom (2018) 0241 - Ingen titel
1900839_0063.png
Effectiveness
in offering
cross-border
protection for
employees
Employees
would
be
better
protected than in the baseline
scenario through harmonised rules
not only for cross-border mergers
but also for cross-border divisions
and conversions. However, the
protection would be limited only to
employees of those companies and
would not be effective in offering
protection to the employees of those
companies approaching national
thresholds.
Moreover, the protection would not
be fully effective, as companies
would be able to perform a domestic
or cross-border operation (other than
a cross-border merger) right after the
cross-border division or conversion
to abolish participation rights.
Also employees would not benefit
from any extended reporting on the In addition, the effectiveness of
implications
of
cross-border protection would be reinforced in
operations focusing on employment. comparison to option 1, since
companies would be prohibited to
carry out any subsequent operation
which would undermine the employee
participation system.
The protection for employees would
be very high. As in option 1,
employee
representatives
would
always have the right to negotiate the
employee participation system once
companies decide to perform cross-
border conversions or division and
already operate under the employee
participation system. Moreover, the
protection would be enhanced
compared to option 1, since
companies having 4/5 of employees
required for the participation system
and not currently operating under an
employee participation system, but
established in MS having participation
rules, would also be obliged to
negotiate employee participation when
performing cross-border division or
conversion.
Efficiency:
compliance
costs for
companies
There would be higher compliance
costs for companies than in the
baseline scenario since they would
need to comply with the new rules
on employee participation when
performing cross-border divisions
and conversions, although given that
these rules would be the same as for
cross-border
mergers,
the
compliance costs for cross-border
divisions and conversions would not
be much higher than for cross-
border mergers.
Overall, requirements for employee
participation, on the basis of the
In addition, employees would be
properly
informed
about
the
implications of the cross-border
operation (i.e. report to the
employees) and would be able to have
their say on it. Currently, insufficient
information to employees is criticised
by trade unions
189
.
The compliance costs would be higher
than under option 1. The costs for
companies would increase, as there
would be more companies subject to
these rules (not only those already
subject to employee participation but
also the ones which have 4/5 of the
employees
required
for
the
participation system and which
operate in MS that have employee
participation rules). Also companies
subject to these rules would need to
negotiate instead of applying standard
rules which would create additional
costs in comparison to option 1.
189
T. Biermeyer/M. Meyer, Identification of cross-border mergers where the issue of employee
participation has arisen (2008-2012), European Trade Union Institute, 2015.
62
 kom (2018) 0241 - Ingen titel
1900839_0064.png
current employee participation rules
in MS (see Annex 10), would apply
to a very small percentage of
companies, although with a large
workforce, and most SMEs would
not be impacted.
Moreover, companies, similarly to
cross-border mergers, would need to
take a legal form allowing for the
exercise of the participation rights in
the new MS. This may generate
additional compliance costs in
comparison
to
the
base-line
scenario.
However, this option, similar to option
1, on the basis of the current employee
participation rules in MS (see Annex
10), would apply to a very limited
percentage of companies, although
with large workforce, and most SMEs
would not be impacted. The EU wide
figure for companies where the
employee representatives in boards
have a significant role (e.g. AT, DE)
is very small as it concerns only large
companies. For instance, studies
carried out by the Hans Böckler
Foundation found that there are 1,477
companies in DE with between 500
and 2,000 employees and 640 with
2,000+ employees and therefore
subject to employee participation
rules.
190
These figures are relatively
small when compared to the total
number of limited liability companies
in Germany which is approximately
1,338,000.
Therefore, for most companies and for
most SMEs in AT and DE, there
would not be any additional impact.
Also preparing a special report on the
employment situation could be an
additional burden for companies. For
example, it is estimated that in Italy a
preparation
of
a
management
report/general report costs between
€5,000 to €8,000 depending
on the
complexity of the operation
191
. On the
other hand, the possibility to waive the
management report to the members
under certain conditions can offset the
cost of preparing the report to
employees
Compared to option 1, MS would also
need to transpose the additional rules
(i.e. the report) as well as the
mandatory negotiation (in case of
cross-border
divisions
and
conversions). As in option 1, MS
would also need to check that the
employee participation is determined
according to the rules and properly
Impacts on MS
including on
national legal
systems
The impact on MS would be higher
than in the baseline scenario as MS
would need to extend the cross-
border merger rules on the employee
participation
to
cross-border
divisions and conversions. MS
would also need to check that the
employee
participation
is
determined according to the rules
Drittelbeteiligung in Deutschland
–
Ermittlung von Gesellschaften, die dem DrittelbG unterliegen, by
W. Bayer Hans-Böckler-Stiftung; Mitbestimmung in Deutschland: Daten und Fakten 2014, Hans-
Böckler-Stiftung 2014 and Statistiken zur Mitbestimmungslandschaft, Hans-Böckler-Stiftung
191
EY study on cross-border operations of companies, p. 86
190
63
 kom (2018) 0241 - Ingen titel
1900839_0065.png
and properly enforced.
enforced.
1.14.2.3 Comparison of impacts
Overall, in the 2017 public consultation trade unions and notaries considered the
introduction of safeguards for employees as very important. It was less important for MS
(mainly those without employee participation rules) and businesses. Against this
background, option 0 which would not introduce any employee participation rights for
cross-border divisions and conversions would not appear appropriate.
The consultation was not conclusive as to whether these safeguards needed to be the
same in cross-border mergers, divisions and conversions. 41% of the respondents
(especially those from trade unions) to the 2015 consultation were in favour of modifying
the CBMD employee participation procedure whereas 28% saw no necessity to change
the rules.
As for the comparison of options 1 and 2, the analysis of the impacts show that option 1
would entail less compliance costs for companies and at the same time offer less
protection for employees whereas option 2 creates more compliance costs for companies,
but offers more protection for employees. The impacts of both options on MS are not
significantly different. It would therefore be necessary to weigh the elements of
compliance costs and employee protection against each other while also assessing
whether it appears appropriate to propose different approaches on employee participation
in cross-border mergers on the one hand and cross-border conversions and divisions on
the other hand in order to conclude upon a preferred option.
All cross-border operations entail consequences for employees. Therefore, a special
report explaining the economic reasoning of the operation and its consequences to
employees combined with the possibility for employees to have a say on it would greatly
enhance their stake in the operation. Currently, trade unions argue that employees are not
sufficiently informed. As to the employee participation, divisions and conversions are
perceived by trade unions as more risky operations which could aim at getting rid of the
system of employee participation by dividing into a company size below the employee
participation thresholds or converting into a less stringent employee participation regime.
Against this background, option 2 has a much more positive impact on employees than
option 1, as it empowers employees by providing them specific information about the
implications of the operation to the employees and prevents companies from moving out
of a legal regime providing for employee participation before the thresholds for
employee participation are reached.
This perception of the aim of such operations undertaken to circumvent the participation
rights is based on the argument that a number of transformations into SEs (European
company) took place only to by-pass the German system of employee participation
192
.
Also trade unions responding to the 2015 consultation were concerned that cross-border
ETUC response to European Commission’s First phase consultation of Social Partners under Article
154 TFEU on the possible review of Directive 2001/86/EC supplementing the Statute for a European
company with regard to the involvement of employees) C(2011) 4707 final.
192
64
 kom (2018) 0241 - Ingen titel
1900839_0066.png
divisions could be used to selectively divide the assets and liabilities, which might leave
employees in the resulting companies in a financially weaker situation. Furthermore, as a
result of a division the size of the dividing company is reduced, which might result in
lower number of employees below the employee participation threshold and the
employees losing their rights to participate in the board.
In contrast to a stronger protection need for employees in divisions and conversions, the
risk of bypassing the employee participation rules in mergers is smaller for the reasons
mentioned above. Also, there is no evidence that companies merge cross-border in order
to avoid employee participation rules (in contrast to the creation of SEs where such
evidence has been referred to by ETUC
193
). It has also to be considered that the difficult
compromise on mergers was only achieved after years of negotiations and therefore it
should not be opened without a pressing need.
Companies and their associations might be critical of option 2 given the compliance costs
related to the preparation a report to the employees. In addition, they already find the
cross-border merger procedure related to employee participation cumbersome (e.g. in
their comments to the 2015 consultation). At the same time, having a uniform procedure
and being able to carry out a cross-border division or conversion in a legally certain
manner, without the current high costs of legal advice, would be likely to encourage
companies to use the rules regardless of the reinforced protection measures. In addition,
the compliance cost resulting from the need to prepare a special report to the employees
could be offset by the possibility to waive the management report if all members agree
and the rules on employee participation would only apply to companies which have a
board level employee participation system. There are relatively few such companies in
the EU. Therefore, option 2 would not create extra burden for most companies (mostly
SMEs which in most cases do not have an employee participation system as in DE or
AT).
In weighing the options against the objectives, namely, cutting the costs of companies
and yet providing protection for stakeholders, both options would contribute to the
increased protection of employees, while creating compliance costs for companies. As
outlined, option 2 would provide for higher protection of employees than option 1, but at
the same time also for higher compliance costs for companies. However, the costs for
companies resulting from the application of the rules under option 2 should be considered
in the context of the overall legal framework providing for a direct procedure for cross-
border conversions and divisions and weighted against the cost savings resulting from
harmonised procedures. While option 2 would provide the necessary protection and anti-
abuse mechanisms, it would nevertheless allow companies to perform much easier the
cross-border conversions or divisions which today are very difficult or impossible to
perform. The assessment should also take into account the wider political objective of
promoting an upward convergence of social standards and workers' rights within the
Single Market in line with the European Pillar of Social Rights. Therefore, the overall
benefits of option 2 including societal benefits and the political acceptability of the
proposed solutions would outweigh its costs. After all, therefore, the
preferred option 2
provides the best balance between cost reduction on the one hand, and the high level of
protection on the other.
ETUC response to European Commission’s First phase consultation of Social Partners under Article
154 TFEU on the possible review of Directive 2001/86/EC supplementing the Statute for a European
company with regard to the involvement of employees) C(2011) 4707 final.
193
65
 kom (2018) 0241 - Ingen titel
1.14.3 Creditor protection
1.14.3.1 Description of options
The option 0 - baseline scenario
means keeping the existing references to national
creditor protection in the CBMD unchanged and no EU rules on creditor protection in
cross-border conversions and divisions. The current cross-border merger rules do not
provide for harmonisation of creditor protection rules. They only require MS to provide
for creditors' protection, while leaving the details of this protection to national law. They
also require the inclusion of the analysis of implications for creditors of a cross-border
merger in the in the management report. The evaluation of the CBMD (see Annex 5)
considers the lack of harmonisation of creditor protection rules as one of the major
shortcomings of the existing rules.
Option 1
would provide the same harmonised rules to protect creditors’ for cross-border
mergers, divisions and conversions, building on existing creditor protection mechanisms
in national laws. It means that the existing cross-border merger rules would be modified
and that new rules would be provided for cross-border divisions and conversions. The
rules for cross-border divisions and conversions would be identical,
mutatis mutandis,
with the new rules for cross-border mergers. These rules would provide that the situation
of creditors should be assessed in the draft terms of any cross-border operation. Creditors
who are not satisfied with the protection offered by the company would be able to
petition the court to offer adequate protection. The creditors would be presumed not to be
prejudiced by the cross-border operation if a company offered them security or guarantee
that their claims would be met, or an independent expert report concluded that there was
no reasonable likelihood that the creditors would be prejudiced. If the expert report found
that the creditors were to be prejudiced, then a company would not be able to benefit
from the presumption in the procedure. This option would provide for the deadlines to
apply to the court and would thus comply with all stakeholders' views on the need to
harmonise the deadlines. This option would also include contingent and future liabilities
which would offer protection to those creditors whose liabilities are known at the
moment of the cross-border operation and yet their amount cannot be fully determined.
In this way, the liabilities connected to pensions or environmental damage (if it occurred
before the cross-border operation) would be protected. MS would not be able to provide
any other safeguards.
Option 2
would provide for the same harmonised rules as option 1, but MS would be
able to provide for additional safeguards. Such additional safeguards could be the same
for all cross-border operations or MS could alternatively provide different safeguards
depending on the operation in question. For example, some MS may consider that
divisions may need additional rules to protect creditors, in comparison to mergers, since
divisions raise a specific problem of liability. During a division assets and liabilities of
the dividing company are transferred to different companies, rather than to one company
as in the case of mergers. There is therefore a risk that the allocation of assets and
liabilities may be done in a manner that would not enable creditors to recover fully their
debts after the division. In such a scenario, creditors may find it more difficult to sue for
any owed debts and to claim back what is owed to them if the assets were divided in such
a way that the debtor company was not able to repay debts, yet other companies were not
obliged to take over this responsibility. As to the conversions, their volume might be
much more important than mergers and divisions and therefore cross-border enforcement
of claims in a different jurisdiction on a big scale could potentially be costly. The cross-
border conversion may also result in the change of the applicable law into less favourable
66
 kom (2018) 0241 - Ingen titel
1900839_0068.png
for creditors in case of future insolvency. MS may offer additional measures to protect
creditors which are already in place in case of domestic operations. Such measures may
be of an informative or substantial nature.
Discarded option:
An option which would provide for a harmonisation for all cross-
border operations, but which would provide more far reaching harmonisation for cross-
border divisions and conversions than for cross-border mergers is discarded at this stage.
The considered options 1 and 2 would provide for the harmonisation of essential rules at
EU level which would provide legal certainty for companies and stakeholders. The issue
of creditor protection is sensitive to MS and is often embedded into a larger framework
beyond company law and therefore the option 2 provides flexibility for Member States to
apply additional rules in particular in cross-border divisions and conversions.
1.14.3.2 Analysis of impacts
Impacts
Effectiveness
in cutting the
unnecessary
costs/burdens
for companies
Option 1
Compared to the baseline scenario
whereby no harmonisation at EU
level exists in any of cross-border
operations, companies would benefit
from harmonised rules on creditor
protection in all of them. This
should lead to less need for legal
advice, reduce significantly the costs
and delays in the procedure.
Therefore, it would be effective in
cutting
the
unnecessary
costs/burdens for companies.
Option 2
Impact would be similar to option 1, as
it would provide more legal certainty,
cutting the costs of legal advice and
reducing significantly the delays in
procedure as compared to the baseline.
However, if MS introduced additional
protective measures, then this could
lead to more costs for companies than
option 1. The protection offered to
creditors in this option is high and
resembles the one offered by most MS.
Therefore, it is not expected that MS
would provide for fundamentally
different remedies than the ones
provided by this option, especially
knowing that all contingent or future
liabilities (like the ones of pensioners)
would be protected.
Effectiveness
in offering
cross-border
protection for
creditors
Creditors would benefit from a
harmonised level of protection
because they would not face legal
uncertainty due to differing national
rules. Providing the creditors whose
In addition to option 1, in those MS
which decide to introduce a higher
level of protection, creditors would
benefit from increased protection. If
there are certain specific risks for
67
 kom (2018) 0241 - Ingen titel
1900839_0069.png
claims would be endangered by a creditors in certain specific MS, this
cross-border merger, division or option would provide for taking care of
conversion with a possibility to such specificities.
petition the court for adequate
security/ guarantee, would offer
them high level of protection across
the EU.
Efficiency:
compliance
costs for
companies
The compliance costs would depend
on how many creditors successfully
claim securities/guarantees in the
courts. The better protection offered
to creditors in draft terms of cross-
border mergers, divisions or
conversions, the smaller compliance
cost for companies (less litigation).
Also companies may invest in the
independent expert report which
could also diminish the costs of
litigation by creditors.
MS would have to transpose the EU
rules into national law and,
therefore, adapt their current creditor
protection rules and procedures for
cross-border mergers, divisions and
conversions. There might be some
administrative costs for courts when
dealing
with
petitions
from
creditors, but in most MS the
creditor protection is offered in a
very similar way and therefore only
the number of cases could
potentially increase. This option,
however, provides for uniform rules
for all operations and these rules
cannot be adapted to the national
specificities. Therefore the impact of
this option on MS laws would be
bigger than in option 2, at least as
regards cross-border divisions and
conversions.
In principle, the compliance costs
would be the same for companies as in
option 1 if MS decided not to introduce
additional protective measures. If they
decided to introduce such measures,
then the compliance costs for
companies might be higher for cross-
border divisions and conversions than
for mergers.
Impacts on
MS including
on national
legal systems
As in option 1, MS would have to
transpose the EU rules into national law
and, therefore, adapt their current
creditor protection rules and procedures
for cross-border mergers, divisions and
conversions. However, the impact on
MS' laws might be smaller than in
option 1, as MS would be able to
maintain or introduce additional
protection for creditors adapted to the
national specificities.
The precise impact would then depend
on national specificities and the role of
creditors in their national legal systems.
1.14.3.3 Comparison of impacts
In the 2015 public consultation, 80% of respondents were in favour of harmonising the
rules on creditors' rights including a preference for granting guarantees/securities to
creditors and for having the creditor protection period start before the cross-border
merger becomes effective (‘ex-ante’).
This is confirmed also by the results of the 2017
public consultation. For MS and businesses the protection of creditors was very
important. Trade unions preferred other measures which related more directly to rights of
employees, but were not against the harmonisation of rights of creditors. Therefore,
option 0
–
baseline scenario which does not offer protection at all for cross-border
68
 kom (2018) 0241 - Ingen titel
divisions and conversions, and for cross-border mergers essentially provides for complete
divergence of MS rules on creditor protection, is not considered to be appropriate.
As to whether the safeguards needed to be the same for cross-border mergers, divisions
and conversions, the views of the stakeholders varied. In the 2017 consultation,
businesses, notaries, private individuals and others had a preference for minimum
harmonisation. The position of trade unions was not very clear. Those MS, which
participated in the 2017 consultation, preferred rather uniform safeguards, whereas most
MS during the meetings with stakeholders expressed their preference for minimum
standards.
However, MS, businesses and notaries seemed to have rather a preference for minimum
safeguards for divisions and conversions rather than uniform safeguards, although input
was not very clear.
Both options 1 and 2 would significantly reduce cost and burdens on companies in
comparison to the baseline scenario, as the harmonised rules on creditor protection would
provide for more legal certainty and less need for legal advice for any cross-border
operation. Option 1 would offer the biggest savings for companies, while savings in
option 2 might be smaller, since MS could provide for additional safeguards which could
be costly or burdensome for some companies (e.g. need to provide guarantees for all
creditors). The protection offered to creditors in option 2 is high and resembles the one
offered by most MS. Therefore, it is not expected that MS would provide for
fundamentally different remedies than the ones provided by this option. Especially those
MS which attach importance to the transfer of liabilities attached to pensions or
environmental damage would not need to introduce additional rules, as such liabilities
would be covered by the protection offered in this option.
Options 1 and 2 would also differ in terms of effectiveness in offering creditor protection.
Option 1 would improve the creditor protection in all cross-border operations compared
to the existing situation by giving them material safeguards, instead of the description of
implications presently offered in management report in cross-border mergers. Option 2
would provide for more complete and targeted protection due to the possibility granted to
MS to assess the national specificities of creditor protection and to introduce more
safeguards.
In weighing the options against the objectives, namely, cutting the costs of companies
and yet providing protection for stakeholders, both of the options would contribute to the
increased protection of creditors, while at the same time creating compliance costs for
companies. As outlined, option 2 would provide for higher protection of creditors than
option 1, but at the same time potentially for higher compliances costs for companies.
However, the overall benefits of option 2 including societal benefits and the political
acceptability of the proposed solutions would outweigh its costs. Achieving effective
protection offered for creditors in a cross-border context is important for stakeholders
concerned. At the same time the costs for companies resulting from the application of the
rules from option 2 should be considered in the context of the overall legal framework
providing for a direct procedure for cross-border conversions and divisions. While option
2 would provide the necessary protection, it would nevertheless allow companies to
perform much easier all cross-border operations, but in particular the cross-border
conversions or divisions which today are very difficult or impossible to perform. Also the
impact on MS would be higher in option 1 than in option 2. Therefore, the
preferred
option 2
provides the best balance between cost reduction, a high level of protection and
an appropriate impact on MS.
69
 kom (2018) 0241 - Ingen titel
1900839_0071.png
1.14.4 Minority shareholder protection
1.14.4.1 Description of options
The option 0 - baseline scenario
encompasses existing rules on minority shareholders'
protection in cross-border mergers. These rules are fairly general and include information
in the reports (management and independent expert) and the ultimate approval of the
cross-border merger by the general meeting. There are currently no EU rules for minority
shareholder protection in cross-border divisions and conversions and this option would
not introduce any EU rules for divisions and conversions.
Option 1
would build on the rules for cross-border mergers, but in addition it would
provide for harmonised rules. Moreover, this substantive harmonisation of protection of
minority shareholders would be introduced for all cross-border operations (merger,
division and conversion). Minority shareholders would be offered a same level of
protection at EU level and MS would not be able to introduce additional safeguards. In
this option minority shareholders would be able to sell their shares against compensation
if they did not agree with the cross-border operation. They may challenge the adequacy
of it. Moreover, in cross-border mergers and divisions, where the share exchange ratio
plays a role
–
as there is more than one company involved
–
the minority shareholders
might also challenge the adequacy of the share exchange ratio. The information provided
by companies to the minority shareholders would also be significantly improved by the
detailed description of mandatory information in the management report.
Option 2
would provide for the same harmonised rules as option 1, but MS would be
able to provide for additional safeguards. The protection of minority shareholders is
embedded in the MS' overall company law and corporate governance frameworks and is
therefore a part of a broader picture of the existing national legal framework. Given that
such frameworks differ, MS should be able to continue to apply the national safeguards
as long as they do not contradict the harmonised safeguards or the harmonised procedural
framework.
Discarded options:
An option which would provide for a harmonisation for all cross-
border operations, but which would provide differentiation between cross-border
mergers, divisions and conversions is discarded at this stage. The considered options 1
and 2 would provide for the harmonisation of essential rules at EU level which would
provide legal certainty for companies and minority shareholders. However, given the MS'
different traditions as regards minority shareholder protection as part of their broader
company law framework, the option 2 provides flexibility for Member States to apply
additional rules in line with their existing systems.
1.14.4.2 Analysis of impacts
Impacts
Effectiveness
in cutting the
unnecessary
costs/burdens
for companies
Option 1
Compared to the base line-scenario,
rules would be the same in all MS
for all cross-border operations,
which should lead to less need for
legal advice, reduce significantly the
costs and delays in the procedures.
Therefore, it would be effective in
cutting
the
unnecessary
Option 2
Impact would be similar to option 1, as
it would provide more legal certainty,
cutting the costs of legal advice and
reducing significantly the delays in
procedure as compared to the baseline.
However, if MS introduced additional
protective measures, then this could
lead to more costs for companies than
70
 kom (2018) 0241 - Ingen titel
1900839_0072.png
costs/burdens for companies
option 1. However, it is not expected
that all MS would avail themselves of
this opportunity.
In addition to option 1, in those MS
which decide to introduce higher level
of protection, minority shareholders
would enjoy even more benefits from
increased protection. Moreover, the
protection would be much more
complete with rules possibly adapted to
the nature of different operations in line
with the existing safeguards in national
law.
Compliance costs would be similar to
option 1, as the requirements would be
the same. If MS introduced additional
protective measures, then this could
lead to more costs for companies than
option 1. However, it is not expected
that all MS would avail themselves of
this opportunity, because the protection
offered to minority shareholders by this
option is already comprehensive and
includes the most important remedies.
Effectiveness
in offering
cross-border
protection for
minority
shareholders
Efficiency:
compliance
costs for
companies
Minority shareholders would be
better protected than in a baseline
scenario since there would be a
uniform and comprehensive rules in
terms of an exit right against cash
compensation
and
additional
compensation in case the share
exchange ratio is inadequate (as they
were not always guaranteed such
rights
under
the
national
194
protection ).
Compared to the baseline scenario,
also companies carrying out cross-
border divisions and conversions
would need to prepare the
management and expert reports and
to seek the approval of the general
meeting for the operation (as in the
current rules for cross-border
mergers). Companies would need to
comply with harmonised rules. The
compliance costs would depend on
how many minority shareholders
would exit the companies or claim
additional compensation. This would
depend on the offer to shareholders
prepared by the companies and
whether the company took enough
care to provide for the adequate
share-exchange ratio. Even with the
best intentions of companies, there
would always be a group of
shareholders who would not support
the cross-border operation. This
would mean that in some cases this
option may require companies to
keep liquid assets in order to assure
the cash payments against exit right
and the additional compensation.
However, the burden on companies
would be reduced if compensation
could be provided not by the
company,
but
by
majority
shareholders or third parties.
194
For instance, several out of 30 EEA MS (e.g. Belgium, Lithuania, Lichtenstein, Norway) have chosen
not to use the option to implement additional minority shareholder protection rules in case of cross-border
mergers; and although most of the other MS offer exit right against cash compensation, only some provide
for additional compensation in case of an inadequate share exchange ratio (e.g. Estonia, Germany, Greece,
Slovenia).
71
 kom (2018) 0241 - Ingen titel
1900839_0073.png
Impacts on
MS
including on
national
legal systems
All MS would have to transpose the
EU rules into national law and,
therefore, adapt, at least to some
extent, their current protection of
minority shareholders. Additionally,
there might be some administrative
costs for judicial authorities when
dealing with addition compensation
claims from minority shareholders
(in particular for those MS who did
not offer such an option to minority
shareholders in their national rules
so far).
As in option 1, MS would have to
transpose the EU rules into national law
and, therefore, adapt their current
minority shareholders' protection rules
and procedures for cross-border
mergers, divisions and conversions.
However, the impact on MS laws might
be smaller than in option 1, as MS
would be able to maintain or introduce
additional protection for creditors in
line with the national specificities.
1.14.4.3 Comparison of impacts
In the 2017 public consultation, MS and businesses considered the issue of the protection
of minority shareholders as important, although less important than the creditor
protection. It was not the priority issue for trade unions. For notaries the issue was
equally important as the creditor protection. Against this background, it does not appear
preferable to maintain the option 0
–
baseline scenario.
The consultation was not conclusive as to whether these safeguards need to be the same
for cross-border mergers, divisions and conversions. In the consultation, businesses,
notaries, private individuals and others had a preference for minimum harmonisation.
The position of trade unions was not very clear. Those MS, which participated in 2017
consultation, preferred rather uniform safeguards, whereas most MS, during the meetings
with stakeholders, expressed their preference for minimum standards. 65% of
respondents to the 2015 consultation supported harmonisation of minority shareholders'
rights and this included a preference for allowing minority shareholders to request
compensation and for harmonising the starting date of the protection period.
Both options 1 and 2 would significantly reduce cost and burdens on companies in
comparison to the baseline scenario, in which there is no harmonised protection for
cross-border divisions and conversions and the protection offered to minority
shareholders in cross-border mergers is mainly left to MS. The harmonised rules on
minority shareholders protection would provide for more legal certainty (including on
deadlines for protection) and less need for legal advice, especially for cross-border
divisions and conversions for which there are currently no EU rules at all. Option 1
would offer the biggest savings for companies, while savings in option 2 might be
smaller, since MS could provide for additional safeguards. The protection offered to
minority shareholders in option 2 is high and comprehensive. Therefore, it is not
expected that MS would provide for fundamentally different remedies than the ones
provided by this option.
Both options 1 and 2 could also cause some compliance costs for companies as they
would be obliged to pay the shareholders in case of them exiting the company or provide
them with additional compensation for the inadequate share exchange which could in
turn impose more liquidity constraints. The draft terms of mergers, divisions or
conversions together with the management report and expert report should constitute
sufficient guaranties that the issue of minority shareholders protection was taken
seriously during the preparation of the respective cross-border operation which should
reduce surprises for companies. Moreover, possible liquidity concerns should be
72
 kom (2018) 0241 - Ingen titel
mitigated by the companies establishing the correct share-exchange ratio and a possibility
for majority shareholders or third parties to acquire the shares of those shareholders who
would like to exit the company following the cross-border operation.
Both options 1 and 2 would increase the minority shareholder protection across the EU.
However, the option 2 would provide the most adapted protection of minority
shareholders
–
minimum standards would be the same across the EU, but MS could go
beyond and introduce additional rules. The impact on MS of option 2 would be smaller,
as they could introduce more safeguards taking into account national specificities. The
additional rules introduced by MS, if any, could be coherent with the existing protection,
in particular with these applicable to domestic operations. As the system of minority
shareholders protection is often part of the core of company law, it does not seem
politically feasible to provide for rules which would not leave enough flexibly to MS.
In weighing the options against the objectives, namely, cutting the costs of companies
and yet providing protection for stakeholders, both of the options would contribute to the
increased protection of minority shareholders, while at the same time creating
compliance costs for companies. Option 2 would provide for higher protection of
minority shareholders than Option 1, but at the same time potentially for higher
compliances costs for companies. However, the overall benefits of option 2 including
societal benefits and the political acceptability of the proposed solutions would
overweight its costs. Achieving effective protection offered for minority shareholders in
a cross-border context is very important for a number of stakeholders concerned. At the
same time, the costs for companies resulting from the application of the rules from option
2 should be considered in the context of the overall legal framework providing for a
direct procedure for cross-border conversions and divisions. While option 2 would
provide the necessary protection, it would nevertheless allow companies to perform
much easier the cross-border operations, particularly cross-border conversions or
divisions which today are very difficult or impossible to perform. Also the impact on MS
would be higher in option 1 than in option 2. Therefore,
the preferred option 2
provides
the best balance between cost reduction, the high level of protection and the impact on
MS.
1.14.5 Cross-border conversions
–
risk of abuse
Many stakeholders and MS have called for an EU legal framework for cross-border
conversions that stimulates growth but does not lead to abuse, including a proliferation of
"letter-box" companies for abusive purposes such as for avoiding labour standards or
social security payments as well as aggressive tax planning. Therefore, the connection
that the converting company's business activity has with the new MS is crucial.
During the public consultations, certain stakeholders, in particular trade unions, called for
a solution whereby the company carrying out cross-border conversion would need to
transfer the registered office together with the head office to the destination MS.
However, the very recent Court decision in the Polbud case, which was delivered only
after the public consultations were already closed, stipulates that the freedom of
establishment applies to cases where only the registered office is moved cross-border.
Therefore, such a solution cannot be envisaged. Other equivalent means to fight against
use of letter box companies for abusive purposes would therefore need to be considered.
73
 kom (2018) 0241 - Ingen titel
1900839_0075.png
1.14.5.1 Description of options
Option 0
–
baseline scenario
means no EU rules would be introduced for cross-border
conversions. Cross-border conversions would need to be carried out on the basis of
divergent national rules, when they exist, and of the case-law of the CJEU. Following the
Polbud judgement and in the absence of EU harmonised rules, MS could set out rules for
the fight against fiscal or other abuses. However, such rules would need to comply with
EU law and, in particular, with the right of establishment.
Option 1
would introduce rules and procedures according to which MS would need to
assess on a case-by-case basis whether the cross-border conversion in question
constitutes an artificial arrangement aiming at obtaining undue tax advantages or unduly
prejudicing the rights of employees, minority shareholders or employees. The assessment
would draw from the independent expert report and take into account the views of the
relevant stakeholders. Based on its in-depth assessment, MS could decide not to authorise
the conversion in question in case it constitutes such an artificial arrangement i.e. a
letterbox company used for abusive purposes.
1.14.5.2 Analysis of Options
Impact
Effectiveness
in cutting the
unnecessary
costs/burdens
for companies
Option 1
Overall, introduction of harmonised procedural rules is expected to lead to a
reduction in costs and burdens for companies compared to the baseline scenario
whereby companies must comply with non-existent or divergent national rules. In
addition, the harmonised rules and procedures for the assessment of a possible
artificial arrangement would lead to enhanced legal certainty and thus less need
for legal advice as in the case of baseline scenario whereby MS can apply their
own rules. However, there would be compliance cost for companies (see below).
Compared to the baseline scenario, this option would improve the protection for
stakeholders by providing legal certainty about the applicable rules and
procedures and through stakeholder involvement in the assessment of possible
fraudulent/abusive behaviour of the company intending to carry out the cross-
border conversion. Finally, the fact that MS could block a cross-border
conversion which constitutes an artificial arrangement would provide
stakeholders with the ultimate protection against fraudulent or abusive use of
freedom of establishment. The effectiveness of Option 1 for protecting
stakeholders should be read in the light of the preferred policy options concerning
protection for employees, creditors and minority shareholders.
Companies would need to comply with the procedure established by the new
rules and MS' decisions. The compliance cost for companies related to the MS'
assessment about possible artificial arrangement are mainly embedded in the
harmonised procedures and result from the need to prepare draft terms and
relevant reports including costs related to the appointment of the independent
expert by those companies subject to this requirement. However, these costs
should be weighed against overall cost savings resulting from harmonised
procedures as explained in section 5.2.1. The ultimate cost for the companies
resulting from the MS' assessment related to artificial arrangement is that the
envisaged operation could be blocked while the company must bear all the
incurred procedural costs. However, this should be not the case for any company
planning to move to another MS for genuine business reasons.
Effectiveness
in offering
cross-border
protection for
creditors,
minority
shareholders,
employees
Efficiency:
compliance
costs for
companies
74
 kom (2018) 0241 - Ingen titel
1900839_0076.png
Impacts on
MS including
on national
legal systems
MS would need to transpose the new rules into their national legislation. In
addition, MS would incur costs associated with the carrying out the assessment
including collection of companies' and stakeholders' views.
1.14.5.3 Comparison of options
When compared to the baseline scenario, the option 1 would be a part of the procedure
allowing companies to convert cross-border and therefore the additional compliance
costs would not specific to the assessment of the possible artificial arrangement. They
would result from the need to prepare draft terms and relevant reports including costs
related to the appointment of the independent expert for certain companies embedded in
the harmonised procedure. The ultimate cost for companies would stem from the fact that
the envisaged cross-border conversion could be blocked by the MS, while the company
would need to bear all incurred procedural costs. However, for companies that envisage a
genuine move, this procedural step should not present any risk. As to the MS, they would
need to transpose and implement those rules which incur some administrative and
organisational costs.
Option 1 would lead into enhanced stakeholder protection. Stakeholders would be able to
provide their views throughout the procedure and ultimately be protected against
circumvention of rules by fraudulent companies. Option 1 would thus directly contribute
to the fight against circumvention of rules and thus against abusive or fraudulent use of
letterbox companies.
Similarly to the options on employees, creditors and minority shareholders, in weighting
the objectives of cutting the costs of companies and yet providing protection for
stakeholders, the preference is given to the objective of protection. Although option 1
might not be fully supported by businesses due to the procedural costs and it might
discourage some companies from using the procedure, it would allow striking the balance
between the freedom of establishment and social protection. It would respond to the calls
to make the Single Market fairer. Option 1 would also be in line with the European Pillar
of Social Rights and the objective of the fight against aggressive tax planning. In
addition, the overall costs for companies would be cut in comparison to the baseline
scenario through the harmonised procedure for cross-border conversion that would make
possible for companies to exercise the freedom of establishment in practise. The Option 1
is therefore the preferred option.
Given that inherent risks are similar in divisions as in conversions, it could be considered
to also extend this option to divisions. It can be expected that the impacts would be
similar to those described for conversions.
1.15 Conflict of laws rules
An instrument on conflict of laws would complement the harmonisation of substantive
company law. The instruments are complementary because they have common objectives
–
cutting costs and unnecessary burdens for companies and offering effective protection
for the other stakeholders, but they address different aspects of the problems. The cross-
border operations (mergers, divisions, conversions) part is aimed at harmonising the
requirements for the operation to be completed in procedural terms in MS in order for
such operations to be effective, whereas conflict-of-law rules determine the applicable
75
 kom (2018) 0241 - Ingen titel
1900839_0077.png
law where no such harmonisation has occurred (or where harmonisation is only partial)
and more than one national law could be applicable to a company´s internal and external
matters. Conflict-of-law rules would come therefore into play where substantive rules are
not harmonised and can generate therefore conflicts of laws.
But conflict of laws rules go further than the substantive harmonisation in terms of
personal and material scope of application. In contrast to substantive law instruments
which concern only cross-border operations (i.e. cross-border mergers, conversions and
divisions), the conflict-of law instrument would apply and determine the applicable law
in all situations, even where no cross-border operation has been carried out (e.g.
recognising companies incorporated in another MS without further conditions being
attached). In terms of personal scope of application, whereas the instruments concerning
cross-border operations cover only limited liability companies, the conflict-of-law rules
would cover all companies, whether incorporated or unincorporated, limited liability
companies as well as any other types of companies possible under the laws of the MS.
Finally, for the substantive company law issues it is considered sufficient to deal with the
existing problems in Directives and leave room for national legislation, whereas the legal
certainty to be achieved by the harmonisation of conflict-of-law rules could be attainable
only in a Regulation which is directly applicable in MS
195
.
Whilst some private international law rules could be included in substantive company
law instruments, this would not have the same benefits as a separate conflict of law
instrument. A separate instrument would have a horizontal coverage and be wider, for
instance, in terms of scope and coverage of non-harmonised situations. For this reason,
from the legal perspective and if politically feasible, it would be more appropriate to put
separate instruments in place
196
.
Together, substantive and private international law rules would constitute a legal
framework which provides legal certainty to companies in areas where such certainty
does not exist today.
See all EU private international law instruments adopted in the past 17 years, inter alia the Rome I and
Rome II Regulations, the Insolvency Regulation, the Brussels I Regulation on jurisdiction and the
recognition and enforcement of judgments.
196
See also below on choice of legal basis and type of instrument.
195
76
 kom (2018) 0241 - Ingen titel
1900839_0078.png
1.15.1 Connecting factor for determining the law applicable to a company's formation
and internal functioning
1.15.1.1 Description of options
Option 0:
No EU rules. National conflict of laws rules continue to apply (see annex 7).
Option 1:
Harmonised connecting factor on the basis of the incorporation theory,
meaning that the law applicable to a company will be the law of its incorporation (or its
registered seat).
Option 2:
Option 1 (i.e. connecting factor on the basis of the incorporation) and in
addition some specific rules pointing to the law of the 'real seat', more specifically the
law of the MS within the territory of which the central administration of the company is
located at the moment of formation of the company or another law in specific situations,
such as when the place of incorporation cannot be determined or for rules on disclosure,
for the protection of third parties.
Discarded option:
Harmonised connecting factor on the basis of the real seat. The Court
of Justice of the EU has considered that certain practices in MS imposing their company
law rules on companies incorporated in other MS on the basis of the real seat approach
are unjustified restrictions of the freedom of establishment where they lead to the non-
recognition of foreign companies not having their real seat in the MS of incorporation. A
general real seat connecting factor would lead to the non-recognition of companies
established in other MS. This would happen in a situation when the real seat is not in the
same MS where the company is incorporated. Therefore it would not be compatible with
the freedom of establishment enshrined in the Treaty, as interpreted by the Court of
Justice. For this reason, this option has been discarded. However, real seat elements are
possible as long as they do not touch upon the issue of recognition of companies
established in other MS. Therefore a default connecting factor based on the real seat of a
company in cases where the place of incorporation cannot be determined as in option 2 is
in line with the Treaty.
1.15.1.2 Analysis of impacts
Impacts
Effectiveness
in cutting the
unnecessary
costs/burdens
for companies
Option 1
Building on the case law of the Court of
Justice on freedom of establishment, this
option provides more legal certainty to
companies and promotes the choice of
law. Companies will be subject to one
single legal regime. Furthermore, for
80% of companies, there is presently an
obligation to make public the registered
office
–
information which is accessible
from any other MS. The registered seat
indicates the place of incorporation and
is legally unambiguous and in line with
the principle of party autonomy in
private international law.
The increase of legal certainty could
further reduce still existing obstacles to
Option 2
Same as option 1, but in addition
this option will provide even more
legal certainty through a fall-back
rule in cases where the place of
incorporation of a company cannot
be determined. In such cases, a 'real
seat' connecting factor could apply.
This rule is of relevance in
particular
for
unincorporated
companies.
77
 kom (2018) 0241 - Ingen titel
1900839_0079.png
Impacts
Option 1
the mobility of companies. In particular,
the harmonised connecting factor would
provide clarity that a company formed in
accordance with the law of a MS in
which it has its registered office
exercises its freedom of establishment in
another MS. The Treaty and the case
law of the Court of Justice require that
MS recognise the company.
This option will NOT oblige MS to give
up
requirements
under
national
substantive
company
laws
that
companies registered on their territory
also have the real seat there. Applicable
law rules only determine the applicable
substantive company law. MS remain
free to determine conditions on
substance (effective residence or real
seat requirements).
In conclusion, the increase of legal
certainty can contribute to cutting
unnecessary burdens.
Option 2
Effectiveness
in offering
cross-border
protection for
the other
stakeholders
(employees,
creditors,
minority
shareholders)
Whilst the connecting factor in itself
does not have a direct impact,
shareholders will be protected better and
across the whole EU through a provision
that in case of a change of the law
applicable, the law applicable before the
change continues to apply to measures
for the protection of minority
shareholders and creditors of the
company.
National
business
registers
are
interconnected as of June 2017,
therefore the information about the place
of registration of limited liability
companies will be easily ascertainable
by third parties with important benefits
for their protection.
Employees' rights will be safeguarded
by excluding labour relationships and
employees rights, including rights of
participation in the organs of the
company, from the scope of the
instrument. This will leave MS the
freedom to apply the real seat as
connecting factor in that respect.
An incorporation connecting factor for
the determination of the applicable law
for companies would not determine the
Same as option 1, but in addition
special rules pointing to the real
seat with regard to rules on
disclosure and capacity will provide
for additional protection of third
parties.
78
 kom (2018) 0241 - Ingen titel
1900839_0080.png
Impacts
Option 1
substantive requirements for the
incorporation of companies, and as such
will not impact on the spread of letter-
box companies.
Option 2
Efficiency:
compliance
costs for
companies, MS
Impact on MS
including on
national legal
systems
No compliance costs for companies. MS will not be required to change their
laws since the Regulation will be directly applicable. More clarity in the law is
likely to reduce litigation and therefore costs for companies.
Since many MS effectively apply the incorporation theory for intra-EU
companies as a result of ECJ case-law, these options would not lead to major
changes in the legal systems of MS. Both options will ensure due protection of
the public interests of any other State in which the company may be operating
or with which it may have connections. This will be achieved through
provisions on overriding mandatory requirements and public order. This
approach will guarantee a fair balance between the laws of the State of
incorporation and those of any other State where the company may be
operating.
Courts will benefit significantly from increased legal certainty. In particular,
they will not have to apply possibly differing national private international law
rules any more, but can rely on a clear and uniform set of harmonised conflict
of laws rules.
1.15.1.3 Comparison of options
The preferred option is Option 2, which would balance the need to comply with the ECJ
interpretation of the principle of freedom of establishment, the need to reduce costs and
remove obstacles for companies exercising that freedom while at the same time to ensure
effective protection of third parties. Subject to political feasibility, this option would
legally provide an improvement compared to the status quo since in all cases of potential
and actual conflicts of law, it would be possible for the first time to determine the
applicable law very easily, without any need to have recourse to the case law of the Court
of Justice, national private international laws as well as national jurisprudence. This
would improve legal certainty for businesses and reduce costs connected with
establishing the applicable law for companies. This would also be largely in line with the
answers of MS, business organisations and some trade unions in the public consultation;
those MS that have expressed an opinion on the connecting factor are in favour of the
place of incorporation as the connecting factor, subject to overriding mandatory
provisions and public policy exceptions. A small majority of trade unions and the vast
majority of notaries were in favour of a 'real seat' connecting factor. This choice would
be without prejudice to any substantive law conditions for registering the company in the
host MS in case of a cross-border conversion, which would be harmonised in the
substantive law part of the package.
1.15.2 Change of applicable law
1.15.2.1 Description of options
Option 0:
No change. National applicable law rules continue to apply.
79
 kom (2018) 0241 - Ingen titel
1900839_0081.png
Option 1:
Uniform general conflict of laws safeguards, but no special rules on change of
applicable law.
Option 2:
Option 1 + specific safeguards in case of a change of applicable law, such as:
- rule to clarify that a change of applicable law shall preserve the legal personality of the
company (with all the consequences);
- rule to clarify what matters should be covered by the 'old' law (e.g. creditor and
minority shareholder protection) and which by the 'new' law (e.g. conditions for re-
incorporation).
1.15.2.2 Analysis of impacts
Impacts
Effectiveness in
cutting the
unnecessary
costs/burdens
for companies
Option 1
Legal certainty for companies, since
it will be clear that, when operating a
change of applicable law, they will
need to abide by other laws when
there are overriding mandatory
provisions and public policy
concerns.
Furthermore, these concepts will
enjoy uniform interpretation and
application in the EU.
Option 2
Enhanced
legal
certainty
for
companies since they will also have
clarity as to which matters continue
to be governed by the 'old' law and
which by the 'new law'.
Effectiveness
in offering
cross-border
protection for
the other
stakeholders
(employees,
creditors,
minority
shareholders)
Efficiency:
compliance
costs for
companies,
MS
Stakeholders will have certainty that
any change of applicable law will
take place respecting the overriding
mandatory and public policy
provisions of the forum or of another
MS where the company has
activities. However, these concepts
are rather strictly interpreted by the
ECJ.
This option does not entail any
compliance costs for companies. MS
will not be required to change their
laws since the Regulation will be
directly applicable. More clarity in
the law is likely to reduce litigation.
In addition to the benefits under
Option 1, stakeholders of the
company before the change of
applicable law will continue to enjoy
the protection they had under the 'old'
law. Since the 'new' law will regulate
the conditions for re-incorporation,
stakeholders of the company after the
change of applicable law will be
protected by the new law.
When compared to Option 1, this
option introduces more legal
certainty as to which matters are
governed by which law and case of a
transfer and therefore is likely to
result in even less litigation.
Impact on
MS including
on national
legal systems
Both options will ensure due protection of the public interests of any other
State in which the company may be operating or with which it may have
connections. This will be achieved through provisions on overriding
mandatory requirements and public order. This approach will guarantee a fair
balance between the laws of the State of incorporation and those of any other
State where the company may be operating.
Courts will benefit significantly from increased legal certainty. In particular,
they will not have to apply possibly differing national private international
law rules any more, but can rely on a clear and uniform set of harmonised
conflict of laws rules.
80
 kom (2018) 0241 - Ingen titel
1900839_0082.png
1.15.2.3 Comparison of options
The preferred option is option 2 which would offer the highest protection to stakeholders.
This would also be in line with the answers of MS in the public consultation, which were
largely in favour of addressing the possibility of a change of the applicable law through a
cross-border conversion to another MS without loss of legal personality, as well as for
specifying which matters should be covered by the "old law" and which by the "new
law". Any procedural aspects of such transfers are a matter of substantive law which
would be addressed in the substantive law directive.
1.15.3 Conflict of laws rules on employee participation
1.15.3.1 Description of options
Option 0:
No change. National conflict of laws rules on employee participation continue
to apply.
Option 1:
No uniform conflict of law rules on employee participation in company boards
(exclusion from the scope of a possible instrument). In contrast to option 0, there are
uniform rules on the law applicable to companies, but labour law and worker
representation are excluded from the scope of application of these uniform rules.
Option 2:
Special conflict of laws rule for employee participation, pointing for example
to the law of the MS where the head-office of the company is located, complemented by
public policy and overriding mandatory provisions exceptions.
Discarded option:
Subjecting employee representation to the law which is more
favourable to the employees. Such a solution must be discarded since it would bring
considerable legal uncertainty for both workers and companies (the most favourable law
may change over time, e.g. where the company grows and therefore reaches or falls short
of certain thresholds in national law). Such a connecting factor would not sit well with
and does not exist in any private international law instruments which have provisions to
protect weaker parties (e.g. Rome I which harmonises the law applicable to individual
employment contracts).
1.15.3.2 Analysis of impacts
Impacts
Effectiveness
in cutting the
unnecessary
costs/burdens
for companies
Option 1
No change compared to the
current situation: the employee
participation will continue to be
governed by national conflict of
law rules.
Option 2
This option may be more legally certain
but also more complex for companies,
since it might imply the application of
three laws: law of incorporation for
general matters, law of head-office for
board level employee participation and
in addition overriding mandatory
provisions and public policy of the
forum.
This option may potentially be more
protective but also more complex for
employees. It combines a 'real seat'
connecting factor for board level
employee participation with the standard
Effectiveness
in offering
cross-border
protection for
No change compared to the
current situation: the employee
participation will continue to be
governed by national conflict of
81
 kom (2018) 0241 - Ingen titel
1900839_0083.png
Impacts
employees
law rules.
Option 1
Option 2
conflict of laws protection (e.g. public
policy).
Some companies may need to revise
their approach to employee participation
in light of the fact that the law of the MS
of the head office and the forum might
govern such matters. No costs for MS.
Efficiency:
compliance
costs for
companies, MS
No compliance costs.
Impact on MS
including on
national legal
systems
No change compared to the This option may change the approach to
current situation.
employee participation in the board of
companies in some MS, albeit in a
direction which is positive for
employees.
1.15.3.3 Comparison of options
The preferred option is option 1 which excludes employee participation matters from the
scope of application of uniform rules. In the absence of such uniform rules, the national
conflict of law rules will apply. This option is in line with the views expressed by trade
unions and notaries in the public consultation.
This option is without prejudice to employee participation rules developed in the area of
substantive company law.
1.15.4 Territorial scope of application
1.15.4.1 Description of options
Option 0:
No change. National conflict of laws rules continue to apply.
Option 1:
Instrument to cover only companies established in the EU.
Option 2:
Universal application, covering also companies established in third countries.
1.15.4.2 Analysis of impacts
Impacts
Effectiveness in
cutting the
unnecessary
costs/burdens for
companies
Effectiveness in
offering cross-border
protection for the
other stakeholders
(employees,
creditors, minority
shareholders)
Option 1
This option will not change the
current situation, although it
will increase legal certainty
and reduce costs for all
companies.
This option will not change the
current situation, although it
will increase legal certainty
and reduce costs for all
stakeholders.
Option 2
This option could help foreign
companies operating in the EU
benefit from the application of the
law of a third country in the EU,
without any additional costs.
There could be a negative impact
through unfair treatment of EU
creditors or minority shareholders if
the third country company law
requirements are too lax.
82
 kom (2018) 0241 - Ingen titel
1900839_0084.png
Impacts
Efficiency:
compliance costs for
companies, MS
Impact on MS
including on national
legal systems
Option 1
No compliance costs.
Option 2
This option would in its
territorial scope correspond to
the case law of the Court of
Justice on the freedom of
establishment of companies -
which is necessarily limited to
the internal market, i.e. to
companies established in the
EU. This option is therefore
sufficient from an internal
market perspective.
Also, it would exclude
possible cases in which local
creditors
or
minority
shareholders might be unfairly
prejudiced by the application
of the company law of a third
country.
This option would correspond to the
territorial scope of other European
instruments in the area of private
international law, such as the Rome I
and the Rome II Regulations. Like
option 2, it is compatible with the
case law of the Court on the freedom
of establishment, but goes beyond the
case law and covers also companies
established in third countries.
This option implies, however, the
risk that it could unfairly prejudice
local
creditors
or
minority
shareholders by the application of the
company law of a third-country,
without bringing any added value to
the internal market.
1.15.4.3 Comparison of options
The preferred option is option 1. MS would still be free to implement similar rules for
third country companies. In the public consultation, MS and business organisations who
answered this question were slightly in favour of universal application, while trade
unions and notaries were against. However, the majority of respondents did not express
an opinion.
P
ACKAGE OF PREFERRED POLICY OPTIONS AND OVERALL IMPACTS
1.16 Summary of preferred policy options
From the analysis above the following package of preferred options is constituted.
Use of digital processes and tools throughout a company's lifecycle
–
preferred options
Online registration and
filing of documents to the
business register
Option 3:
Rules on fully online registration of companies/
branches and filing of company documents without any physical
presence required. Safeguards for electronic identification laid
down at EU level. Possibility for MS to require physical presence,
on case-by-case basis, in case of genuine suspicion of fraud.
Option 2:
Company information submitted only once and sent
electronically (a) by the business register to the national gazette
(only if the MS requires publication in the national gazette) and (b)
by the business register of the company to the business register of
the branch in another MS.
Multiple submissions of
the same information by
companies
Online access to company
Option 1:
More information added to the set of company data
83
 kom (2018) 0241 - Ingen titel
1900839_0085.png
information held in
business registers
provided free of charge by all business registers, but fees may still
be charged for other information. Easier and non-discriminatory
access to information.
Cross-border operations
–
preferred options
New procedural rules for
cross-border divisions
and cross-border
conversions
Employee information,
consultation and
participation
Option 1:
Introduce harmonised EU procedures that enable cross-
border divisions and cross-border conversions
.
Option 2:
Existing rules for cross-border mergers applied, with
modifications, to cross-border divisions and conversions. In
addition, a special report by the company's management on the
impact of the cross-border operation on jobs and the situation of
employees in cross-border mergers, divisions and conversions.
Existing rules on information and consultation of employees remain
unaffected
Creditor protection:
Option 2
Minority shareholder
protection
Option 2:
Same harmonised rules for cross-border mergers,
divisions and conversions. In addition, MS may introduce
additional protective measures.
Option 2:
Building on the cross-border merger rules, introduction
of same harmonised rules for the protection of minority
shareholders at EU level for mergers, divisions and conversions. In
addition, MS may introduce additional protective measures.
Option 2:
Case-by-case assessment by MS to determine whether
the cross-border conversion in question constitutes an artificial
arrangement aiming at obtaining undue tax advantages or unduly
prejudicing the rights of employees, minority shareholders or
employees.
Cross-border conversions
–
risk of abuse
Conflict of law rules
–
preferred options
Connecting factor
Option 2:
Connecting factor on the basis of the place of
incorporation of the company and in addition some specific rules
pointing to the law of the 'real seat' or another law in specific
situations, such as when the place of incorporation cannot be
determined or for rules on disclosure and capacity, for the
protection of third parties.
Option 2:
- the overriding mandatory provisions of the forum or of
another country with which the company has a connection will
prevail over the provisions of the applicable law;
- the law of the forum will prevail where there are public policy
consideration at play;
- the CJEU will have jurisdiction to give a uniform interpretation of
these concepts.
+ specific safeguards in case of a change of applicable law, such as:
- rule to clarify that a change of applicable law shall preserve the
legal personality of the company (with all the consequences);
- rule to clarify what matters should be covered by the 'old' law
(e.g. creditor and minority shareholder protection) and which by the
Conflict of laws rules on
protection for
stakeholders in case of a
change of applicable law
84
 kom (2018) 0241 - Ingen titel
1900839_0086.png
'new' law (e.g. conditions for re-incorporation).
Conflict of laws rules on
employee participation at
board level
Territorial scope of
application
Option 1:
No uniform conflict of laws rules on employee
participation at board level (national conflict of laws rules will
apply).
Option 1:
Instrument to cover only companies established in the
EU.
85
 kom (2018) 0241 - Ingen titel
1900839_0087.png
1.17 Analysis of the overall impacts of the package
This section will present the combined impacts of the package which would be composed
of the preferred options presented in section 6.1.
Overall, the preferred options complement each other in contributing to the policy
objectives of the initiative, i.e. making the Single Market deeper and fairer, specifically
by cutting the unnecessary costs and burdens for companies and offering effective
protection for the other stakeholders, in the areas of use of digital tools and processes,
cross-border operations and conflict of laws. The complementarity of the options means
that the maximum impact could be achieved if the package would be composed of all the
five different policy issues. However, although the different elements of the package
interact, the five policy issues are self-standing and therefore the package could be
composed of only some of them. The interactions between five policy issues are
explained below in section 6.2.9.
1.17.1 Overall economic impact
Introducing harmonised rules and procedures regarding the use of digital tools and cross-
border operations (mergers, divisions, conversions) would make it easier and more cost-
effective to set-up companies both domestically and cross-border and to establish
operations in another MS. There are currently more than 20 million limited liability
companies across EU
197
and 99% of them are SMEs.
198
The package would offer new
opportunities to them.
Impact on companies
First, thanks to
the use of digital tools,
companies would be able to register, file and
amend their data in the registers fully online, which would significantly reduce costs for
EU companies. With more than 2 million new companies registering in the EU each year,
the new rules would have a significant economic impact in both cross-border and
domestic registrations. The following cost savings could be foreseen:
-
Online registration could take on average half of the time needed to process a paper-
based registration and the cost for online registration could be up to 3 times cheaper
than the paper-based registration
199
. In addition, the introduction of rules on fully on-
line filing of company information would also bring additional savings for
companies.
For new companies registered in the EU, the savings from the introduction of online
registration
are estimated to be between €42 –
84 million (see Annex 9 for details).
Such savings would be higher in MS where online registration is currently not
available.
Costs would also be reduced by submitting required company information once
(once-only principle). The reduction of submissions would contribute to the overall
-
-
197
198
EY study.
Ibidem
199
Based on a
World Bank report.
The numbers apply on average percentage of income per capita.
86
 kom (2018) 0241 - Ingen titel
1900839_0088.png
savings, estimated at €5 billion per year
200
, which can be brought by the
implementation of the once-only principle at EU level.
-
The online submission of documents would also bring cost savings. For example, in
Belgium to file on paper an abbreviated model of annual accounts costs €226,34, as
opposed to €155,67 for online filing; in the UK, the submission of annual accounts by
post costs £40, while the electronic submission of the same documents costs £13.
Second, companies would be provided with EU wide
harmonised rules and procedures
allowing them to perform cross-border operations
(such as divisions and conversions)
which are very difficult or impossible to perform today. Existing rules on cross-border
mergers would be streamlined.
-
Given that the introduction of the harmonised rules for
cross-border mergers
lead to
173% increased from 2008 to 2012
201
, it is estimated that further streamlining of the
rules would further increase cross-border mergers by making them more accessible to
a broader population of companies, thereby opening up a bottleneck in economic
activity across the EU.
The operational costs of a new procedure for
cross-border divisions
are expected to
amount to costs between 130% - 200% of a national procedure.
202
This would result
in savings between €12,000
-
€37,000 depending on the size of the companies and the
MS involved. The current volume of cross-border divisions is expected to range
between 50
–
200 operations per year.
203
Assuming a 10% increase of cross-border
division activity the cost savings for companies could potentially amount to over
€57M over 5 years, assuming a 20% increase in activity the savings could potentially
amount to €73.5M companies while assuming
a 30% increase (most likely scenario
in line what was experienced following the introduction of the CBMD) the cost
savings could amount to €94.5M over 5 years.
Cross-border Divisions
Scenario 1 - Volume + 10% increase
-
Low Volume + Low Cost (50
operations x €12,000)
High Volume + Low cost (200 operations x €12,000)
Low Volume + High Cost (50 operations x €37,000)
High Volume + High Cost (200 operations x €37,000)
200
€4,629,366
€18,517,464
€14,273,879
€57,095,514
Based on
Final Report: Study on eGovernment and the Reduction of Administrative Burden (SMART
2012/0061)
201
Bech-Bruun/Lexidale, 2013, p. 4
202
EY study on cross-border operations of companies, p. 102. Study estimated that the lowest cost of the
procedure would be slightly higher than the national procedure but slightly higher, without being twice as
high. The procedure is expected to require some additional time (i.e. to prepare additional documents than
during domestic procedures). Costs are based on the legal advisory costs (60%), registration costs with
public services (5%) and costs to execute the procedure (i.e. production of documents, organisation of
general meetings, man days etc.
–
35%). The estimation was used to obtain a range of expected saving per
unit, when compared to the initial costs of cross-border transfers today (data collected from Member State
Fiches
–
see EY Annex, p. 48).
203
EY study on cross-border operations of companies, p. 25. For further explanation see Annex 8.
87
 kom (2018) 0241 - Ingen titel
1900839_0089.png
Scenario 2
–
Volume + 20% increase
Low Volume + Low Cost (50 operations x €12,000)
High Volume + Low cost (200 operations x €12,000)
Low Volume + High Cost (50 operations x €37,000)
High Volume + High Cost (200 operations x €37,000)
Scenario 3
–
Volume + 30% increase
Low Volume + Low Cost (50 operations x €12,000)
High Volume + Low cost (200 operations x €12,000)
Low Volume + High Cost (50 operations x €37,000)
High Volume + High
Cost (200 operations x €37,000)
€7,653,618
€30,614,472
€23,598,656,
€94,394,622
€5,957,952
€23,831,808
€18,370,351
€73,481,408
-
As for
cross-border conversions,
the introduction of a new procedure is expected to
result in operational costs being approximately 130% - 180% of a domestic
conversion procedure.
204
This is estimated to reduce costs by cost by €12,000 –
€19,000 per operation.
Currently, the volume of cross-border conversions based on
national procedures and analogous application of CJEU case-law/existing EU
legislation coupled with sound practitioner knowledge is relatively low. It is
estimated to be between 350
–
900 operations per year.
205
It can be assumed that the
number of cross-border conversions would significantly increase as it happened with
the introduction of harmonised rules on cross-border mergers.
As a conversion is comparatively a simpler procedure than a cross-border division as
it only involves one company and appeals to a much broader population of companies
it can be assumed that the increase in volume is likely to be higher than that of cross-
border divisions and mergers. Therefore, it can be assumed for scenario 3 (i.e. 40 %
increase) a possible cost saving of €176M –
279M over 5 years.
In terms of long term impacts, the introduction of a conversion procedure could be
monumental for the SME market. The accessibility of the procedure will put them on
equal footing with larger companies to engage in cross-border activity and could
potentially open up a bottleneck of conversion activity. By providing a direct pan-EU
procedure it can be assumed that over the long-term we will see as many, if not more,
small and medium enterprises engaging in cross-border activity and reaping the full
benefits of the internal market as there currently are large companies. Using the
Eurostat's data on foreign affiliated companies as a point of comparison, this could
potentially result in approximately €0.6BN
-
€2BN in savings for small and medium
enterprises.
206
204
205
Same as footnote 169.
EY study on cross-border operations of companies, p. 19. For further explanation see Annex 8.
206
The only data available concerning the volume of companies operating cross-borders is contained in
Eurostat's manual on Foreign Affiliates Statistics. The data concerns companies that are "controlled" by
companies that are resident in other EU MS. This broadly covers branches and subsidiaries. The statistics
shows that 0.7% of EU companies are controlled by a company that is resident in another EU MS - the
majority of which are large companies which hold a disproportionately high representation of employment,
turnover or value added. Assuming the introduction of a conversion procedures allows as many small and
88
 kom (2018) 0241 - Ingen titel
1900839_0090.png
Cross-border Conversions
Scenario 1 - Volume + 20% increase
Low Volume + Low Cost (350 operations
x €12,000)
High Volume + Low cost (900 operations x €12,000)
Low Volume + High Cost (350 operations x €19,000)
High Volume + High Cost (900 operations x €19,000)
Scenario 2
–
Volume + 30% increase
Low
Volume + Low Cost (350 operations x €12,000)
High Volume + Low cost (900 operations x €12,000)
Low Volume + High Cost (350 operations x €19,000)
High Volume + High Cost (900 operations x €19,000)
Scenario 3
–
Volume + 40% increase
Low Volume + Low Cost (350 operations x €12,000)
High Volume + Low cost (900 operations x €12,000)
Low Volume + High Cost (350 operations x €19,000)
High Volume + High Cost (900
operations x €19,000)
€68,560,128
€176,297,472
€108,553,536
€279,137,664
€53,575,326
€137,765,124
€84,827,600
€218,128,113
€41,705,664
€107,243,136
€66,033,968
€169,801,632
-
It should be noted that that the baseline volumes for both cross-border divisions and
cross-border conversions only concerns
direct
procedures. For divisions this concerns
operations in MS that have their own cross-border procedures in place at MS level
(CZ, DK and FI), MS that permit cross-border divisions through analogous
application of the national division procedures (AT, BE, BU, ES, FR, HR, LT, PT
and SE) and MS that permit cross-border divisions through analogous application of
the CBMD (AT, BE, IT, LT, NL, PT and SE). The baseline volumes
exclude
cross-
border mergers that have been carried out in order to achieve the same effect as a
cross-border division. Similarly, cross-border mergers that are carried out to achieve
the same effect as a cross-border conversion are also excluded.
Due to the difficulties in estimating the number of cross-border mergers at EU level
and isolating the mergers that used to achieve the result as a cross-border division or
cross-border transfer, a significant volume of indirect operations were not taken into
account. Therefore, in reality the overall cost savings will be significantly higher
-
medium sized companies engage in cross-border activity as there currently are large companies we could
see the following savings: low scenario (0.2% SMEs in engaging in cross-border activity) -
€595,200,000;
mid scenario
(0.5% SMEs in engaging in cross-border activity) -
€1,488,000,000; and high scenario
(0.7%
SMEs in engaging in cross-border activity) -
€2,083,200,000. For further
information see:
http://ec.europa.eu/eurostat/statistics-explained/index.php/Foreign_affiliates_statistics_-_FATS
89
 kom (2018) 0241 - Ingen titel
1900839_0091.png
given that the costs of an additional merger amount to approximately €80,000
-
€100,000.
207
-
Similar rationale applies to conversions carried out through an SE transfer where the
procedure for the transfer, without accounting for the creation of the SE, amounts to
approximately €30,000
208
.
Overall, it is important to note that the final cost reductions which companies will be
able to enjoy depend on the final procedural rules adopted and on the compliance
costs arising from these.
-
Overall, the combined impact of these would lead to efficiency gains to companies which
could have an impact on consumers in terms of price and offer. Companies would be
better adapted to market realities (volatile business opportunities appearing in some parts
of the Single Market and disappearing in others), leading to increased competition. This
would in turn have a positive impact on growth, jobs (net) and EU competitiveness
through enhanced business opportunities in the Single Market.
Impact on Member States
The package would cause costs for national administrations associated with the
introduction of legislative rules at national level (preparation, consultation, adoption,
adaptation of existing ones). In MS where there are no cross-border procedures or no
rules on online registration the impact would be bigger than in other MS where such
procedures exist and they would only need to be adapted. Moreover, there would be
impact on national authorities such as registration bodies, courts or notaries which would
have more cross-border cases to handle.
209
There will especially be an impact on administrations in those MS where digital tools are
not fully developed (e.g. BE, DE, NL, RO). However, as shown in the assessment of
options related to digitalisation, the initial costs for IT development are recovered in the
medium or even short term and the use of digital tools
210
, combined with the application
of the once-only principle, bring benefits and efficiency in the longer term.
-
For example, in the case of the Danish business register where, following the
introduction of online registration and filing system, between 2011-2015 the
average time for case handling decreased by 69% and the average ramp-up time
for a new employee decreased by 90%
211
.
In addition, the online registration together with well-structured business register will
have positive spill-over effects on tax administration through better connection of
company related data and tax data. Moreover, some costs deriving from the adaptation of
IT systems could be borne by intermediaries and costs related to electronic identifications
or electronic signatures are part of the more general costs of the modernisation of MS'
digital systems.
207
208
EY study on cross-border operations of companies, p. 56.
EY study on cross-border operations of companies, p.66.
209
The impact is difficult to measure as it depends on too many variables: the increase of number of cross-
border divisions and conversions per Member State. The overall increase does not tell us
210
See also the costs of developing the system of online registration in Poland in Impact Assessment on the
Single Member Company.
211
European Commerce Registers' Forum report, 2017, p. 56
90
 kom (2018) 0241 - Ingen titel
1900839_0092.png
MS would also incur administrative costs where they need to set up new administrative
procedures, including collection of companies' and stakeholders' views, which would be
for instance the case as regards the assessment concerning an artificial arrangement.
1.17.2 Impact on SMEs
The impact on SMEs would be particularly significant, as they constitute 99% of all
limited liability companies. SMEs are especially sensitive to the reduction of costs. They
do not have in-house lawyers so in most cases SMEs have to rely on external expertise in
cross-border situations. Therefore any initiative that increases legal certainty has
significant positive impact on them thanks to the reduction of legal costs. Especially,
cross-border conversions would be designed for SMEs, as bigger companies have today
the means to perform alternative operations to reach the same results and SMEs do not.
In addition, the use of digital tools for online registration and filing would reduce costs
for SMEs by eliminating the need for physical presence and travel costs.
In particular, most SMEs (93%) in the EU have less than 10 employees (and do not have
employee participation at board level). Therefore, those micro enterprises would not be
impacted by the rules concerning employee participation. Those rules could only be
exercised if a company was operating under the participation system or has at least 4/5 of
the number of employees required for the application of the employee participation
before division or conversion
–
but this would not be the case for at least for 93% of all
SMEs.
The use of digital tools in company law should also stimulate entrepreneurship and
innovation, as it would offer more chances to set up innovative start-ups. Given that
SMEs employ 2 out of every 3 employees in the EU, this could lead to creation of new
jobs (directly or indirectly)
212
.
1.17.3 Social impacts (impacts on social rights, fraud, access to information)
The package includes measures which enhance employees' rights (discussed separately
below), increase the access to information contained in business registers and reduce
fraud. Research shows that in most cases it is impossible to establish any causal link
between the use of digital tools in company law and fraudulent or anti-social behaviour
of companies. Moreover, it is shown that using digital tools has rather a positive impact
by reducing undesired or fraudulent behaviour
213
. In cases of genuine suspicion of fraud,
there is always a possibility of enhanced safeguards such as requesting physical presence
before a notary or a lawyer.
Moreover, the package contains provisions which will contribute to the fight against
negative phenomena often caused by letter-box companies.
214
In case of conversions, the
company converting in another MS should not be able to circumvent the rules and create
an artificial arrangement aimed at obtaining undue tax advantages or unduly prejudging
the rights of minority shareholders, creditors or employees. Conversions should be driven
by real business needs and carried out by companies which intend a genuine move to
In 2015, SMEs generated €3.9 trillion in value added and employed 90 million people which equates to
67% of total non-financial business sector employment. Annual Report on European SMEs 2015/2016,
European Commission
213
Optimity study on impacts of using digital tools
214
For negative phenomena caused by letter-box companies, see ETUC' Project on letterbox companies - A
hunters game : how policy can change to spot and sink letterbox-type practices, December 2016
212
91
 kom (2018) 0241 - Ingen titel
1900839_0093.png
another MS. SMEs would be most interested in this possibility. In most cases small
companies would move abroad for personal reasons or in order to seize a new business
opportunity or have a new business partner, rather than for tax optimisation which is
generally performed by larger companies or groups.
Although some cross-border operations (e.g. mergers) could lead to reduction in number
of jobs, this should be balanced against the fact that the cross-border operation in
question may have been the way to keep the business alive and avoid that all jobs could
have been lost. The overall net impact in the EU should therefore be positive. In addition,
as a result of the cross-border operations employees may also benefit from the employee
participation system which otherwise they would not (in MS which do not provide for
such an opportunity)
1.17.4 Impact on employees (information, consultation, participation in the board)
In case of cross-border operations by companies, the package would provide employees
with enhanced protection across the Single Market compared to the situation today. The
report on the impact of the cross-border operation (mergers, divisions and conversions)
on jobs and situation of employees would provide information to employees or their
representatives about the consequences of the operation on jobs as well as possible
changes in employment conditions. Moreover, in those companies that already have an
employee board level participation system, the cross-border divisions or conversions
could not be completed without negotiation with the employees. This would mainly
apply to large companies with a significant workforce (see the point on SMEs above).
In addition, according to the research, the use of digital tools in company law, such as
online registration or filing, does not by itself create any negative effects on
employees.
215
1.17.5 Impact on creditor and minority shareholders
The introduction of harmonised rules for creditor protection and minority shareholders in
cross-border operations would improve their protection in a cross-border situation
compared to a situation today where the conflicting national rules or lack of such rules
can result in varying treatment of these stakeholders or leave them without any protection
at all. At present national solutions are applied to them which are often incompatible. MS
could also introduce additional rules in line with their national traditions if deemed
necessary.
1.17.6 Impact on tax and state aid rules and other related policies
The facilitation of creation of companies by digital tools together with the facilitation of
cross-border operations (mergers, divisions, conversions) could negatively impact tax
revenues in some MS (as a consequence of de-localisation of companies). Given the
current state of harmonisation in the tax field, some companies may use cross-border
operations to obtain tax benefits which could lead some MS to reduce their corporate tax
rate to attract companies. However, this risk is mitigated by actions undertaken in the tax
field to fight tax avoidance and increase tax transparency. Moreover, the cross-border
operations, in particular cross-border conversions should be tax neutral in a sense that
215
Optimity study impacts of using digital tools
92
 kom (2018) 0241 - Ingen titel
1900839_0094.png
MS should receive the taxes that are due by companies even if a company is in another
jurisdiction.
More precisely, Member States have adopted a number of measures to counteract
corporate tax avoidance in recent years. On 8 December 2015, Member States adopted
EU Council Directive 2015/2376
216
that provides for mandatory automatic exchange of
information on advance tax rulings and advance pricing arrangements between Member
States. In addition, Member States have adopted EU Council Directive 2016/881
216
that
provides for mandatory automatic exchange of information of country-by-country
reporting by MNE’s.
On 20 June 2016 the Council adopted the Directive (EU)
2016/1164
217
laying down rules against tax avoidance practices that directly affect the
functioning of the internal market, including provisions on exit tax to prevent companies
from avoiding tax when re-locating assets. Political agreement by Member States was
reached on 13 March 2018 on the Commission proposal
218
for a Directive on mandatory
disclosure by intermediaries for tax planning schemes, which is expected to be adopted
shortly.
There should not be any direct impact on state aid rules.
The inclusion of clearer
and more harmonised rules aiming at protecting companies’
shareholders and at enhancing the scrutiny of the legality of the cross-border conversion,
would also bring an additional step in the mitigating measures against the risks posed by
organised crime organisations in the creation and business activities of legal entities, such
as companies. This package would thus complement the ambitious rules that are already
in place under Directive (EU) 2015/849 on the prevention of the use of the financial
system for the purposes of money laundering or terrorist financing and under which
corporate structures should disclose their beneficial owners to entities in charge of
applying anti-money laundering and terrorist financing requirements
219
.
1.17.7 Impact on fundamental rights
The package will facilitate the implementation of the rights of establishment in any MS,
as prescribed by Article 15(2) of the Charter and ensuring the principle of non-
discrimination on grounds of nationality (Article 21(2)). The proposed legal framework
will enable companies to perform cross-border divisions and conversions and will make
such mergers easier. The current legal uncertainty and lack of rules will not hinder
anymore companies to expand their business to the MS' markets. Moreover, the proposed
rules on the online registration and filing will make it more accessible for businesses to
create enterprises in other MS.
There should be positive impact on companies benefiting from the opportunities offered
by the Single Market, in particular concerning the freedom to conduct business set out in
Article 16 of the Charter. The key obstacles to cross-border operation should be removed
(at least for SMEs).
https://ec.europa.eu/taxation_customs/business/tax-cooperation-control/administrative-cooperation/
enhanced-administrative -cooperation-field-direct-taxation_en
217
http://eur-lex.europa.eu/legal-content/EN/TXT/?uri=uriserv: OJ.L_.2016.193.01.0001.01.ENG&toc=
OJ:L:2016:193:TOC
218
https://ec.europa.eu/taxation_customs/business/company-tax/transparency-intermediaries_en
219
The beneficial ownership information should, in addition, be held in a national central register.
216
93
 kom (2018) 0241 - Ingen titel
1900839_0095.png
The proposal will have a positive impact on the right to property set out in Article 17 of
the Charter insofar as shares can be considered under the concept of property. The
safeguards proposed for shareholders in case of cross-border operations will ensure that
the shareholders rights stemming from the shares are protected.
Although the initiative will provide rules for companies in the framework of company
law, it will also contribute to the workers' right to information and consultation within the
undertaking (Article 27 of the Charter) by providing more transparency for employees in
case of cross-border operations of companies. Nevertheless, it will not change the current
rules which provide for information and consultation of workers under EU law nor will it
prescribe how such consultation and information should be effected.
1.17.8 Impact on data protection
The package will ensure the protection of personal data in line with Article 8 of the
Charter. There will be at least some exchange of personal data, e.g. information about the
person founding a company or its director in online registration, filing and also in
necessary documents for cross-border operations (mergers, divisions, conversions). Also
personal data would be accessible via business registers. As to the impact of the latter,
the recent jurisprudence of the ECJ makes it clear that the disclosure of the data in
registers is essential, since the only safeguards limited liability companies offer to third
parties are their assets, which constitutes an increased economic risk for the latter. The
Court held that it appears justified that natural persons who choose to participate in trade
through such a company are required to disclose the data relating to their identity and
functions within that company, especially since they are aware of that requirement when
they decide to engage in such activity.
220
1.17.9 The interlinkages between different policy issues
The preferred options with regard to the use of digital tools and processes throughout a
company's lifecycle relate to all limited liability companies and are, in most parts,
independent from the companies' cross-border operations such as mergers, divisions and
conversions. They relate to the establishment of companies and their functioning
independently whether they merge, divide or convert cross-border. However, the use of
digital tools and processes could be very useful to perform such cross-border operations.
The preferred options with regard to the cross-border operations are closely intertwined
with each other, as the solutions proposed for cross-border mergers, in particular for
creditor and minority shareholders' protection are the basis for solutions in cross-border
divisions and conversions. However, each cross-border operation can be performed
independently. The more cross-border operations are possible, the bigger is the choice for
companies and bigger protection for stakeholders.
As to the cross-border conversions and conflict of laws, they are complementary in
contributing to the initiative's objectives. However, the cross-border conversions
procedure could improve the situation and address many of the problems identified
without a separate instrument with conflict-of-law rules. Generally, the more
harmonisation of substantive law is provided, the less need there is for conflict-of-law
rules The proposed options on conversions would establish a harmonised procedure for
the cross-border conversions as well as harmonised rules for the protection of
220
Judgment of the Court of 9 March 2017, Case C-398/15
Manni
94
 kom (2018) 0241 - Ingen titel
1900839_0096.png
stakeholders. In addition, an instrument on the cross-border conversion procedure could
contain some conflict of laws elements in the form of specific provisions clarifying that
the company may change its applicable law and, in the interest of stakeholders, setting
out which matters shall be covered by the 'old' law and which by the 'new' law. Those
provisions would come into play to the extent that the respective rules are not
harmonised in the substantive part, including on the protection of minority shareholders
and creditors.
1.18 Subsidiarity and proportionality of options
As regards the principle of proportionality, the proposed EU action seems suitable to
achieve the legitimate objectives of cutting the costs for companies and providing
protection to stakeholders and thus comply with the proportionality principle. Also based
on efficiency analysis, the cost and benefits of every option for companies, stakeholders
and MS, it appears that the proposed actions do not go beyond what is necessary to
achieve the aim and that positive impacts of the proposed measures exceed the possible
negative impacts.
1.19 Choice of legal instrument
To ensure legal certainty, the online registration of companies and the filing requirements
as well as the rules on cross-border operations such as mergers, divisions and
conversions should be embedded in law and be enforceable in the MS' legal systems.
Self-regulation is, therefore, excluded.
A recommendation would not succeed in creating uniform set of rules in all MS and
would not be able to change already existing requirements which are laid down in
national laws. Also at EU level the law of companies is regulated by legislation
(Directive (EU) 2017/1132) and not by recommendations or communications.
Thus, in order to achieve the objectives mentioned in part 4 of this IA, the EU must act
via legislation. For company law operations, the legal basis is Article 50 TFEU which
does not leave a choice of instrument to the European legislator. The only available
instrument is a directive.
Concerning the harmonisation of conflict of law rules, the legal basis is Article 81
TFEU
221
. Since the desired legal certainty of conflict of law rules can only be achieved
through a Regulation with direct application in all participating MS, the appropriate legal
instrument is a Regulation. This choice is in line with a longstanding tradition of
adopting uniform rules of private international law by means of Regulations (see the
Rome I and Rome II Regulations, the Insolvency Regulation, the Brussels I Regulation
on jurisdiction and the recognition and enforcement of judgments).
M
ONITORING AND EVALUATION
The Commission will monitor the implementation of the chosen package of preferred
policy options and will assess the progress achieved in meeting the objectives. In this
activity, the Commission will cooperate closely with national authorities e.g. the national
company law experts in the Company Law Expert Group (CLEG), business associations,
221
Legislation adopted under this legal basis will not bind DK, while the UK and Ireland will have the
possibility to opt in.
95
 kom (2018) 0241 - Ingen titel
trade unions, company law experts and any other relevant stakeholders in this area. The
provision of information for monitoring and evaluation should not impose any
unnecessary administrative burden on the stakeholders concerned.
1.20 Monitoring
Initially, the Commission would closely follow the implementation of the chosen
package of preferred policy options to ensure that they were clearly and consistently
transposed and implemented by MS. In that context, the Commission may provide
assistance and guidance (e.g. by organising implementation workshops or providing
advice on bilateral basis). CLEG could also provide a good forum for exchange of best
practices.
In the mid-to-long term, the Commission would focus on monitoring the effects of the
initiative, in particular to what extent it will succeed in meeting the objectives defined in
section 4.1. of this impact assessment.
The following main indicators would be used for the purposes of this monitoring:
To what extent the initiative has reached its goal of cutting unnecessary costs and
burdens for companies could be assessed on the basis of the following indicators:
monitoring trends in cross-border activities of companies:
o
through the numbers of cross-border mergers, divisions and conversions
(these numbers can be collected via BRIS as there will be notifications sent
for each of these operations through the system);
o
through the numbers of cross-border online registration; national registers
would need to collect data on the nationality of the founder or the place from
which it performs its operation (where possible, this data could be collected at
the occasion of the identification in the course of the registration procedure
through eIDAS);
monitoring costs of companies' operations within the scope of the initiative:
o
through collection of costs for online registration (in some MS, these costs
might include the costs for compulsory involvement of intermediaries in the
process; these would be included where possible);
o
through collection of costs for cross-border mergers, divisions and
conversions (such costs could only be collected from companies directly, as
they might be confidential it would appear difficult to obtain these costs; it
could be attempted to collect such costs through studies, surveys or other
stakeholder contacts).
To what extent the initiative has reached its goal of offering effective protection to the
other stakeholders (employees, creditors, minority shareholders and third parties) would
be monitored on the basis of the following indicators:
the number of requests for free data on the European e-Justice portal (this data
would be available through BRIS);
whether and to what extent stakeholders and stakeholder organisations indicate
satisfaction with the protection of their rights in the relevant cross-border
operations;
absence of an accumulation of court cases or complaints in the area.
In order to gather the required data, it would be necessary to include some reporting
obligations for MS to provide annual statistic data on the numbers of cross-border online
registration and the costs for online registration. With a view to gathering the required
96
 kom (2018) 0241 - Ingen titel
stakeholder input, the Commission could send questionnaires to stakeholders or organize
specific surveys.
The Commission would also monitor which rules were introduced/maintained by MS
which would go beyond the minimum standards of protection in cross-border divisions
and conversions (notification requirement).
1.21 Evaluation
An evaluation of the chosen package of preferred policy options should be carried out in
order to assess the impact of the actions and verify if the objectives have been achieved.
It would be carried out by the Commission on the basis of the information gathered
during the monitoring exercise and additional input collected from the relevant
stakeholders, as necessary. An evaluation report could be issued 5 years after the end of
the transposition period.
In particular, the evaluation could focus on whether:
there has been any change in cutting the costs of setting up companies abroad and
performing filing digitally ;
there has been a cut in costs in performing cross-border mergers, divisions and
conversion and whether any other practical problems for such operations remain;
there has been increase in protection of stakeholders (especially position of
employees, creditors and minority shareholders);
the actions have been consistently implemented in MS legislation and what
justification is given to possible further-going measures in specific MS, with
specific focus on key elements, such as digital tools, protection elements in cross-
border operations and conflict-of law rules, and whether any additional relevant
developments have taken place at national level, and what possible problems may
come up.
97
 kom (2018) 0241 - Ingen titel
1900839_0099.png
A
NNEX
1: P
ROCEDURAL INFORMATION
1. Lead DG
DG Justice and Consumers (DG JUST)
2. Agenda planning and Work Programme References
The Agenda Planning Reference is PLAN/2017/1091.
The company law initiative to facilitate the use of digital technologies throughout a
company’s lifecycle and cross-border
mergers and divisions was mentioned in the
Commission Work Programme for 2017
222
. Uniform rules on applicable law to
companies were called for in the 2009 Stockholm Programme. The company law
initiative may consist of measures in the following areas:
Use of digital tools and processes throughout a company’s lifecycle
Cross-border mergers
Cross-border divisions
Cross-border conversions
Conflict of law rules
3. Inter-Service Steering Group
An Inter-Service Steering Group (ISSG) was set up in 2017. The ISSG met three times in
preparation of this impact assessment: on 25 April 2017, 29 June 2017 and 7 September
2017.
The following services were consulted: BUDG, CNECT, COMP, DIGIT, ECFIN,
EMPL, FISMA, GROW, JUST, LS, MOVE, TRADE, TAXUD. The feedback received
from services has been taken into account in the impact assessment.
4. Consultation of the Regulatory Scrutiny Board
The Impact Assessment Report was examined by the Regulatory Scrutiny Board on 11
October 2017. A negative opinion of the RSB was issued on 13 October 2017. The
recommendations below were put forward. They were addressed in a revised version of
the Impact Assessment submitted to the Board on 20 October 2017. The Board gave a
positive opinion with reservations on 7 November 2017.
RSB considerations of 13 October 2017
Main considerations
(1)
The report does not adequately
document the scope of the initiative and
explain why it assesses five different issues
separately in the same impact assessment.
The scope of the initiative has been
specified (section 1.3). It is also explained
(section 1.3) why five different issues are
treated in the same impact assessment. A
diagram has been included to show the
interrelations of the different elements.
How taken into account?
222
COM(2016) 710, 25.10.2016, Annex I on new initiatives.
98
 kom (2018) 0241 - Ingen titel
1900839_0100.png
(2)
The report does not sufficiently
establish how big the alleged problems are,
explain the timing of the initiative, or show
how the initiative relates to existing EU
legal acquis, related EU policies and
planned initiatives.
(3)
The policy options are not sufficiently
developed.
Their
descriptions
lack
important details, including about possible
choices regarding practical implementation.
(4)
The impact analysis does not
sufficiently examine how the different
options might affect interests of employees,
creditors and minority shareholders.
It is now clearly explained (section 1.3.)
that all the parts of the package are
complementary and together achieve the
objectives. It is also clarified that the
impact assessment aims at informing the
political decision whether action needs to
be taken in all of the five areas or only in
selected ones.
Additional information about the size of
problems (introduction to Chapter 2,
sections 2.1., 2.3. and 2.4) has been
introduced. Also the need for the initiative
has been explained, particularly stressing
the political context of the package and its
parts (different sections in Chapter 2) and
some current factors adding to the urgency
(section 2.4.1). References to stakeholder
calls for the initiative have been added in
particular throughout chapter 2.
More description has been included on
how the various components of the
package relate to existing acquis and
related policies. The comments have been
implemented in particular in sections 1.1.,
3.2, 4.2 and 5.2.
The policy options and their assessment, in
particular on digitalisation (section 5.1)
and on cross-border operations (section
5.2) have been significantly developed
including the practical implementation. In
the section on cross-border operations, the
question on whether to introduce new
harmonised procedures for cross-border
conversions and divisions is now assessed
as a separate option (section 5.2.1).
Discarded options have been added
(sections 5.2 and 5.3).
For the conflict of law part the IA also
develops further options, e.g. on worker
participation (section 5.3.3.1).
Given that the options have now been
developed and described in great detail, the
impacts, in particular on employees,
creditors and minority shareholders (see in
particular sections 5.2.1, 5.2.2, 5.2.3) have
also been clearly described. The impacts
on companies have also been further
developed, in particular by clarifying that
the specific policy options in cross-border
operations have to be assessed as part of
99
 kom (2018) 0241 - Ingen titel
1900839_0101.png
the new harmonised procedural framework
for companies (see sections 5.2.1 and 6.2).
(5)
The report does not justify convincingly The weighing of the options and the
the choice of the preferred policy options.
balance of costs and benefits have been
developed (in particular sections 5.2.2,
5.2.3 and 5.2.4.) Justifications as regards
the choice of the preferred policy options
have been specified, taking into account
the criteria of effectiveness, efficiency,
impact on MS and political feasibility (the
whole chapter 5).
(C)
Further
considerations
and
adjustment requirements
(1) Scope and problem definition
The report should better explain the
historical and regulatory context of the
initiative. The report should clarify how it
relates to other EU legislation on cross-
border operations, and to policy
initiatives such as the European company
directive, the single digital gateway, and
EU online registration facilities. It should
also explain why it deals separately, in
the same impact assessment, with five
different issues.
The report should elaborate on the
magnitude and the timing of the
problems, referring to e.g. recent case law
or demands from the private sector, the
European Parliament or the Council. The
report
should
demonstrate
more
responsiveness to stakeholder views,
accounting for critical ones (e.g. from
notaries) and explain how these have
been taken into account.
For cross-border mergers, the annex
should further specify the areas where the
initiative is expected to further improve
the current cross-border mergers regime.
It should supplement
the reported
stakeholders' views with more data and
economic analysis.
Explanations on the historical and
regulatory context of the initiative have
been added (section 1.3).
Explanations as regards the interrelations
between other pieces of existing legislation
and the recent proposals adopted by the
Commission have been added (sections
1.1, 3.2, 4.2 and 5.2).
Also the question of five different issues in
the same impact assessment has now been
explained (See in particular sections 1.3,
6.2)
More information about the magnitude of
problems as well as references to the views
of stakeholders and recent case-law of the
Court has been added. The responsiveness
to stakeholder views, including the ones
from notaries and trade unions has been
described and explained how these have
been taken into account (see in particular
section 1.1, modifications throughout
chapter 2 and section 5.1).
Taking into account the limitations in the
availability of data, the annex on cross-
border mergers has been further developed.
The areas where improvement is expected
have been specified and additional
available information has been added
(Annex 5). Data limitations have been
clarified.
(2) Policy options
The report should flesh out the policy
The policy options and their features, in
100
 kom (2018) 0241 - Ingen titel
1900839_0102.png
options. It should more fully describe
their features and implementation details,
and clarify the main differences across
the policy options. The report should also
show how options relate to the existing
legal acquis (including as regards
employee involvement, which comprises
information,
consultation
and
participation). In the section on options,
the report should clarify the differences in
regime between cross border merger,
division
and
conversion,
noting
differences in the protection for
employees, creditors and minority
shareholders per operations.
In relation to the real seat discussion, the
report should clarify how it defines
economic activity. It should further
explain on what grounds the option has
been discarded to harmonise the
connecting factor on the basis of the real
seat. The report should also show how the
preferred
option
would
be
an
improvement over the status quo with
regard to addressing conflicts of laws.
particular in digitalisation and in cross-
border operations have been fully
described. The relation to the existing
acquis, including in particular social acquis
has been explained (sections 1.1, 3.2, 4.2
and 5.2). The differences between cross
border mergers, division and conversions
as well as the link between substantive
harmonisation of company law and
uniform conflict of law rules has also been
clarified (sections 5.2, 5.3 and 6.2).
It is clarified that, when it is not possible to
determine the connecting factor on the
basis of the general rule, the default
connecting factor is the place of the
company's central administration at the
moment of the formation of the company
(section 5.3.3.1). It is further explained that
the underlying case law on the basis of
which the option of a real seat as a main
connecting factor is not compatible with
the Treaty (section 5.3.3.1), as well as the
reasons why the preferred option is an
improvement over the status quo (section
5.3.1.3).
The report should do more to anticipate
The on-line procedure has been explained
problems with practical implementation
including how the issue of digital
of the options (e.g. recognition of
signatures is to be tackled (section 5.1).
electronic signatories) and discuss ways
to address these.
(3) Impact analysis and comparison of
policy options
The report should attempt to quantify costs
and benefits as far as possible (in particular
administrative costs for enterprises and the
costs for public administrations). It should
document
methodologies,
underlying
assumptions and the sensitivity of the
results to these assumptions. As the
analysis has both qualitative and
quantitative elements, the report needs to
clarify the basis on which the preferred
The costs and benefits have been
quantified as far as possible in much more
detailed way than in the original version of
the IA. A separate new Annex (now Annex
8) has been added. It explains the
methodologies for cross-border divisions
and conversions, underlying assumptions
and the sensitivity of the results. Annex 9
on calculation methods for potential
savings through better use of digital tools
101
 kom (2018) 0241 - Ingen titel
1900839_0103.png
policy options were selected. What criteria has been further developed. The reasons
does it use to assess the trade-off between for selecting preferred options are greater
the two specific objectives (cost/burden elaborated upon (section 5 and Annex 8).
reduction for companies and
cross border
protection of employees, creditors and
minority shareholders)?
RSB considerations of 7 November 2017
Main consideration
(1) The report does not take into account
the latest CJEU case law (Polbud
judgement of 25 October 2017). It does not
assess any potential implications for the
scope of the initiative, the problem
definition and the baseline, as well as for
the policy options (the real seat proposal
for cross border conversions, conflict of
law rules, safeguards for stakeholder
protection).
How taken into account?
The Impact Assessment has been revised to
take into account the Polbud judgement of
25 October 2017 which was published after
the second submission of the Impact
Assessment to the Regulatory Scrutiny
Board. Only when the Polbud judgement
has a bearing on the relevant description or
assessment, this has been explicitly
explained and the report has been modified
accordingly. These concern mainly
sections (2.4.1, 2.4.2 and 5.2.5) related to
Further considerations and adjustment
cross-border conversions.
requirements
(1) The European Court of Justice issued a In particular, the section 5.2.5 on the
judgement on the case C-106/16 (Polbud), prevention of cross-border conversions for
i.e. after the date of the second submission fraudulent purposes has been adapted.
of the impact assessment. The report Following the Polbud judgement a solution
should be revised to take this judgement whereby the company carrying out cross-
into account. It should explain its border conversion would need to transfer
consequences for the relevant parts of the the registered office together with the head
report (conversions, conflicts of law). It office to the destination MS could not be
should adapt, if appropriate, the scope of envisaged any more. Therefore, the report
the initiative, the problem definition, the now assesses other equivalent means to
baseline, the policy options and the impact address abuse, risk including fighting
against use of letter box companies for
analysis.
abusive purposes.
In particular, the revised report should
analyse whether and to what extent the
Court ruling may have a bearing on the
design of the policy options for cross-
border conversions (section 5.2.4),
especially regarding: (a) the proposed
safeguards for employees, creditors or
minority shareholders and (b) the
prevention of cross border operations for
fraudulent purposes (letterbox companies)
and forum shopping.
In the same vein, the report should
elaborate on any implications the Court
judgement may have for the policy options
102
 kom (2018) 0241 - Ingen titel
1900839_0104.png
regarding the conflict of law rules, paying
particular attention to safeguards for
employees,
creditors
or
minority
shareholders.
Main consideration
(2) The report expresses uncertainty as to A new section 6.2.9 has been added to
the final scope of the initiative. But it does explain the interlinkages between different
not present clearly the interactions between policy issues.
the different elements in order to facilitate
the political decision on the specific
content of the initiative.
Further considerations and adjustment
requirements
(2) Beyond the analysis of the overall
impacts of the preferred policy package
(section 6.2), the report should explain the
extent of the interlinkages between the five
policy issues. It should assess any risks or
implications that may result from a reduced
scope of the initiative.
Main consideration
(3) The report does not elaborate on the
practical implementation of the policy
options and does not explain how the
policy options were composed. This is
particularly lacking for the definition of the
safeguards.
The report has been modified to provide
additional information. In particular, the
section 5.1.1.1 on description of options
related to online registration (creation of a
company as legal entity) and filing of
documents to the business register has now
been developed to explain: 1) what does
Further considerations and adjustment
the physical presence required for the
requirements
(3) The report should be more explicit on recognition of the electronic signatories
certain practical aspects of the policy mean and 2) how this is related to
prohibition of physical presence when
options:
completing these procedures online.
Regarding the online access to
company information, the report In addition, the report has been modified to
mentions that physical presence may be explain why various policy measures were
required for the recognition of the bundled into policy options and why the
electronic signatories. As this seems to many policies composing option 2 were
take away the main difference between selected (section 5.2.2). The sections 5.2.3
options 1 and 2, further clarification and 5.2.4 have also been modified.
would be useful.
The report should be more transparent
on how the various policy measures
were selected and then bundled into
policy options. In particular, regarding
employee protection, the policy options
are now more developed. However, the
report should explain how and why the
many policies composing option 2 were
103
 kom (2018) 0241 - Ingen titel
1900839_0105.png
selected. It should be more specific on
the safeguards for creditors and
minority shareholders protection. It
should also indicate what proportionate
safeguards are.
Main consideration
(4) The report does not substantiate
sufficiently the selection of preferred
policy options and makes no clear
difference between economic/social criteria
and political considerations. It does not
provide credible reasons for discarding
certain policy options.
The report now clarifies the difference
between economic/social and political
considerations. In particular, section
5.2.2.3 has been modified to explain how
the preferred option contributes to the
wider political agenda.
The report has been developed to explain
Further considerations and adjustment
why
the
full
harmonisation
of
requirements
(4) The report should further clarify the incorporation requirements does not fall
criteria for the selection of the preferred under the scope of Impact Assessment.
policy options. It should also explain,
without referring exclusively to political
preferences, why it discards certain policy
options (such as the full harmonisation of
incorporation requirements at EU level).
The report should focus on explaining the
economic and social pros and cons of the
policy options.
5. Studies and consultation to support the Impact Assessment
The impact assessment is based on existing research/analyses done by the Commission
over the last years:
- Bech-Bruun/Lexidale, Study on the application of the cross-border mergers directive
(September 2013),
- LSE, Study on the law applicable to companies (June 2016),
- Everis, Study on digitalisation of company law (draft final report available)
- Optimity, Study assessing the impacts of using digital tools in the context of cross-
border company operations (draft final report available)
- EY, Study on cross-border transfers of registered offices and cross-border divisions of
companies (draft final report available).
Valuable input has also been found in several other studies, for example:
- Jonathan Cave, Maarten Botterman (GNKS Consult BV), Simona Cavallini, and
Margherita Volpe (FORMIT): "EU-wide digital Once-Only Principle for citizens and
businesses - Policy options and their impacts" (2017)
- Ecorys Netherlands in association with Mazars: "Study about administrative formalities
of important procedures and administrative burdens for businesses" (2017)
104
 kom (2018) 0241 - Ingen titel
- European Parliamentary Research Service, Reynolds/Scherrer: "Ex-post analysis of the
EU framework in the area of cross-border mergers and divisions" (2016)
- European Added Value Assessment: "Directive on the cross-border transfer of a
company’s
registered office 14th Company Law Directive"
- J. Schmidt: "Cross-border mergers and divisions, transfers of seat: Is there a need to
legislate?". Study for the JURI Committee (June 2016).
105
 kom (2018) 0241 - Ingen titel
1900839_0107.png
A
NNEX
2: S
TAKEHOLDER CONSULTATION
The Commission has actively engaged with stakeholders and conducted comprehensive
consultations throughout the impact assessment process. The consultation strategy
223
set
out a number of actions for the Commission to organise as part of the consultation
process, notably an online public consultation, stakeholder meetings including
discussions with Member State experts in Company Law Expert Group and Civil Law
Committee Expert Group, and with academic professors and practitioners in ICLEG
(expert groups) as well as with the European Judicial Network on Civil and Commercial
matters. The consultation strategy also included several studies. In addition, the
Commission made use of public consultations carried out since 2012 and previous
research.
The information gathered through all these means fed into the impact assessment. The
views of different stakeholders are indicated throughout the impact assessment where
relevant.
This annex summarises the results of the stakeholder consultation process with an
emphasis on the public consultation of 2017.
1. F
EEDBACK RECEIVED ON THE
I
NCEPTION
I
MPACT
A
SSESSMENT
The Commission received two reactions to the Inception Impact Assessment. One was
submitted by a national authority - Legal Policy Department Austrian Federal Economic
Chamber, the second by the academic/research institution originating from Italy.
The Austrian Economic Chamber expressed its general support for the introduction of
digital tools in the company life-cycle, however they were sceptical about abolishing the
physical presence or other means of the identification of individuals and replacing it with
fully online procedures, as it might lead to misuse or manipulation in case of fraudulent
intention of applicants. The Italian academics showed a great support for cross-border
operations, especially for SMEs, which would offer the chance to expand their activity.
2. P
UBLIC CONSULTATIONS
2.1. Summary of the public consultation of 2017
2.1.1 Overview
The online public consultation, entitled "EU Company law upgraded: Rules on digital
solutions and efficient cross-border operation", was launched on 10
th
May 2017 and
ended on 6 August 2017. Its aim was to collect input from stakeholders on problems in
company law, gather what evidence they have on such problems and hear their possible
solutions on how to address the problems at EU level.
There were 207 responses submitted online through the EU Survey portal and 2
responses submitted via email. The MS with the most number of contributions was
Germany followed by Austria and Belgium.
223
https://ec.europa.eu/info/law/better-regulation/initiatives/ares-2017-2377472_en#initiative-details
106
 kom (2018) 0241 - Ingen titel
1900839_0108.png
Figure 1: Numbers and origin of all respondents
100
56
50
0
DK
DE
SK
HR
MT
HU
NL
FR
LU
SE
FI
UK
BE
CZ
Other
AT
PT
LT
IE
IT
PL
EE
ES
19
2
2
2
1
2
5
1
1
3
1
2
2
4
4
1
1
3
2
8
2
85
The responses came from various stakeholder groups such as national public authorities,
regional public authorities, business organisations, notaries, trade unions, private
businesses, national business registers, legal academics as well as private individuals.
11 contributions were received from national public authorities of EU MS (AT, HR, CZ,
DE, DK, EE, FI, FR, HU, MT and PL) and 1 contribution from an authority of a third
country (LI). The national public authority from Germany submitted a position paper to
the consultation as opposed to a direct response to the questions asked on EU Survey.
Therefore, their comments will be harvested in the analysis but excluded in the
percentage breakdowns.
Out of the 207 total responses, 122 responses were received from individuals responding
in their professional capacity and 87 responses from individuals in their personal
capacity. Within the 87 personal responses 61 responses shared nearly identical views on
digitalisation and cross-border mergers and all came from 2 MS (32% from Germany and
68% from Austria). It was identified that these replies came from notaries who replied in
their private capacity. Furthermore, 8 of the 11 regional public authorities that replied to
the consultation came from regional chambers of notaries in Germany. For the purposes
of this consultation, all notaries, notary chambers and notaries who replied in private
capacity will be treated collectively as one group called "notaries".
Notaries were the largest stakeholder group represented and they make up approximately
47% of all of the responses received (36 responses from notaries acting in their
professional capacity while there were 61 responses from notaries replied in their private
capacity). This was followed by business organisations (25 responses), trade unions (22
responses), private individuals (22), research institutions & academic views (14) and
Public Authorities (12). Other views came from legal practitioners (4) legal associations
(4), private businesses (5), regional ministries (2) and national business registers (2).
2.1.2 Analysis of the results
The following section will provide an analysis of the stakeholders views on all of the
areas addressed in the consultation (digital processes or tools throughout the lifecycle of
a company, cross-border operations and conflicts of law rules).
I. The use of digital tools and processes throughout the lifecycle of a company
i. Digital interactions between companies and Member States' authorities
Question:
To what
extent do the differences between Member States’ laws or the
overall lack of a legal framework, in the area of digitalisation in regards
interactions with business registers constitute obstacles to the proper
functioning of the single market?
107
 kom (2018) 0241 - Ingen titel
1900839_0109.png
No opinion/Not answer
To a large extent
120%
100%
80%
60%
40%
20%
0%
Nat. Auth.
Business
Org.
Not at all
To a very large extent
To some extent
Trade Unions
Notaries
Academic
Individuals
Others
Question:
To what extent does the introduction of new measures in this area to rank
as an EU priority?
This issue should not be addressed at all
Priority
No opinion/Not answer
Low priority
100%
80%
60%
40%
20%
0%
Nat. Auth.
Business
Org.
Trade Unions
Notaries
Academic
Individuals
Others
The public authorities that replied to the consultation considered this to be a priority for
the EU with 9 offering positive responses. Notably, the response of the Polish
government illustrated the benefits of digitalisation and having an efficient online
company register by disclosing that there was a 47.25% increase in the birth-rate of
polish companies in 2015 since it first began accepting online registrations in 2012.
There was 1 public authority that did not feel that the lack of legislation was causing a
problem.
Business organisations were supportive of all of the legislative initiatives in this area
(particularly end-to-end registration, electronic identification standards and the once-only
principle and deemed it to be a strong EU priority for fostering economic activity and
removing undue barriers for companies wishing to operate cross-borders. The majority of
trade unions (i.e. 87% of the trade unions which replied) expressed moderate support for
a legislative initiative in this area. They are primarily concerned with safeguards and
would like to see the real seat as a precondition to online registration.
Academics and research institutions were also broadly in favour of a legislative initiative
in this area with circa 68% deeming to be a priority issue. End-to-end registration/filing
and safeguards being were highlighted as key points to address.
Notaries almost unanimously rejected the notion of the lack of legislation being
problematic and strongly felt that the EU should not be addressing this issue at all. They
made up 85% of the overall respondents who felt the EU should not be touching
digitalisation.
108
 kom (2018) 0241 - Ingen titel
1900839_0110.png
The use of digital tools for interactions between companies and
shareholders
Question:
To what extent do the differences between Member
States’ laws or the
overall lack of a legal framework, in the area of digitalisation in regards to
corporate governance constitute obstacles to the internal market?
No opinion/Not answer Not at all To some extent To a large extent To a very large extent
100%
80%
60%
40%
20%
0%
Nat. Auth.
Business Trade Unions Notaries
Academic Individuals
Others
Org.
ii.
Question:
To what extent does the introduction of new measures in this area to rank
as an EU priority?
This issue should not be addressed at all
Priority
100%
80%
60%
40%
20%
0%
No opinion/Not answer
Low priority
Top priority
Nat. Auth.
Business
Org.
Trade Unions
Notaries
Academic
Individuals
Others
The national public authorities offered a mix response in regard to digitalisation from
corporate governance prospective as 6 public authorities noted that, to some extent, the
lack of legislation on the matter is problematic while there were 4 public authorities that
did not have any express views on the matter. Notably, the Estonian Ministry for Justice
submitted that the EU should not be regulating this issue at all. The chief corporate
governance issues highlighted national public authorities concerned participation and
voting in general meetings (6 positive responses), communication outside of general
meetings (6 positive responses) and, to a lesser extent, the communication with
shareholders on general meetings (5 positive responses).
Conversely, business organisations offered roundly positive feedback as approximately
90% considered the lack of legislation on this matter to be problematic and an EU
priority. Notably, 35% of business organisations were strongly of the opinion that that
the lack of legislation is highly problematic and that the introduction of EU measures
should be a top priority. Communication with shareholders regarding general meetings
(70%), participation and voting at meetings (65%) and communication outside of
meetings (52%) were highlighted as key points of concern.
109
 kom (2018) 0241 - Ingen titel
1900839_0111.png
Similar to digitalisation aspects discussed in section 2.1.3.1, notaries were strongly
against the introduction of new measures in this area, the majority of trade unions were
tentatively receptive to reform while the majority of research and academic institutions
were supportive of new initiatives. Trade Unions were particularly strong on the use of
digital tools for shareholder identification and felt that not only companies but also their
workers should have easy access to this information.
II. Cross-border Mobility
Cross-border mergers
Question:
To what extent do the differences between Member States’ laws or the
overall lack of a legal framework, in the area of cross-border mergers
constitute obstacles to the proper functioning of the single market?
i.
No opinion/Not answer Not at all To some extent To a large extent To a very large extent
100%
80%
60%
40%
20%
0%
Nat. Auth.
Business Trade Unions Notaries
Academic Individuals
Others
Org.
Question:
To what extent does the introduction of new measures in this area to rank
as an EU priority?
This issue should not be addressed at all
Priority
100%
80%
60%
40%
20%
0%
No opinion/Not answer
Low priority
Top priority
Nat. Auth.
Business
Org.
Trade Unions
Notaries
Academic
Individuals
Others
The majority of the national public authorities that responded to the consultation were of
the opinion that there are problems with the existing Cross-border Merger Directive and
that those problems do constitute obstacles to the internal market but to a varying degree
(6 agreed to some extent, 3 agreed to a large extent and 1 agreed to a very large extent).
When asked if they could illustrate the size of the problems, it was disclosed by the
Polish Ministry of Justice that the number of cross-border mergers taking place involving
Polish companies is very low (hardly a dozen). In terms of prioritisation, there was a
mixed response as there were 3 authorities that considered the introduction of new
directive to be a top priority, 4 a priority and 4 a low priority.
110
 kom (2018) 0241 - Ingen titel
1900839_0112.png
In respect of safeguards, all national public authorities which replied were of the opinion
that creditor protection measures should be addressed while 70% were of the opinion that
minority shareholder protection measures should also be addressed. 80% felt it important
to harmonise procedural as well material aspects of creditor protection and 50% feel that
it is important for minority shareholders to be able to block the merger and oppose the
share exchange.
Business organisations also broadly welcome the need to amend the directive for cross-
border mergers with a majority of 40% considering this to be top priority, 22%
considering this to be priority and 22% considering this a low priority. Points raised by
business organisations concerned simplification of rules (fast-track procedure),
harmonised rules for creditor and minority shareholder protection, simplified employee
protection rules and removing the requirement for merger procedures to be signed before
public notaries as is the case in certain MS.
Similarly, trade unions were also receptive of the need to modify the cross-border merger
rules - 83% agreeing that the problems with the existing directive to some extent
constitute obstacles to the proper functioning of the internal market and 73% considering
reform to be a low priority. However, they are primarily concerned with strengthening
employee protection by way of stronger information, consultation and participation
rights.
The prevailing view from the academics and research institutions was that the lack of
harmonised as well as simplified rules circumvents the full effectiveness of the directive
(30% to a large extent and 43% to some extent). However, there were 2 research
institutions that heeded caution in this regard due to the social consequences stemming
from cross-border mergers.
Conversely, notaries were overwhelmingly of the opinion that the existing directive
functions very well and they do not see the need for any EU measures in this regard (88%
and 77% respectively).
Legal groups such as the Deutscher Anwaltsverein and the Bar Council of England and
Wales called for simplified procedures such as the possibility to omit a joint merger
report in certain situations as well as providing a merger procedure allowing the company
to merge only part of their business rather than in its totality.
ii. Cross-border divisions
Question:
To what extent do the differences between Member States’ laws or the
overall lack of a legal framework, in the area of cross-border divisions
constitute obstacles to the proper functioning of the single market?
No opinion/Not answer
80%
60%
40%
20%
0%
Nat. Auth. Business Org.Trade Unions
Notaries
Academic
Individuals
Others
Not at all
To some extent
To a large extent
To a very large extent
111
 kom (2018) 0241 - Ingen titel
1900839_0113.png
Question:
To what extent does the introduction of new measures in this area rank as
an EU priority?
This issue should not be addressed at all
Priority
100%
80%
60%
40%
20%
0%
No opinion/Not answer
Low priority
Top priority
Nat. Auth.
Business
Org.
Trade Unions
Notaries
Academic
Individuals
Others
The majority of public authorities were in favour of new rules for cross-border divisions
and they marginally appear to deem an initiative in this area as an EU priority more so
than cross-border mergers (4 authorities considering this a top priority, 3 a priority and 3
a low priority). It was highlighted by the Finnish Ministry for Justice that the lack of a
division procedure in certain MS means that divisions to and from such MS are
extremely difficult if not impossible. Regarding issues concerning stakeholder protection,
some public authorities highlighted the importance of having strong rules on employee
protection for divisions while others felt that whatever is decided for mergers should also
apply for divisions.
The business organisations were strongly in favour of new rules as 44% considered this
to be a top priority and 26% viewed this as a priority. The vast majority of business
organisations viewed the lack of procedural rules for divisions as constituting an obstacle
to the proper functioning of the internal market. Furthermore, it was submitted by several
organisations that its procedural framework should follow what is in the existing Cross-
border Merger Directive.
Notaries also appear to support divisions with the vast majority (80%) expressing
moderate support for new rules by deeming it a low EU priority. They feel that the
procedure for divisions should be identical to what is in the existing Cross-border Merger
Directive (i.e. no harmonised rules for stakeholder protection or fast-track procedure).
Trade Unions were extremely sceptical regarding divisions due to the dilution of
employee protection thresholds and the risk of appropriating employees and liabilities in
a financially weaker company
–
70% of Trade Unions were of the opinion that the EU
should not be legislating for this. ETUC commented that should MS decide favourably
for divisions, rules concerning information and consultation of employees would have to
be strengthened.
Approximately 70% of academics were in favour of the introduction of procedural rules
and that it should follow what is/will be laid out for mergers. It was submitted by one
academic that should minimum safeguards be applied, and MS in turn go beyond and
provide stronger protection for stakeholders, the Commission should be notified and the
safeguards be published.
112
 kom (2018) 0241 - Ingen titel
1900839_0114.png
The following graph provides an overview of the feedback received from stakeholders
when asked what areas a possible instrument on of cross-border divisions could address:
Procedure - leaving the
question of safeguards to
Member States
Procedure with uniform
safeguards for stakeholders
across all Member States
Procedure with minimum
safegaurds for stakeholders
Other measures
Academic
No need for further EU
measure
No Opinion/No Answer
Nat. Auth.
Business Org.
Trade Unions
Notaries
Individuals
Others
0%
20%
40%
60%
80%
100%
iii. Cross-border conversions
Question:
To what extent do the differences between Member States’ laws or overall
lack of a legal framework, in the area of cross-border conversions
constitute obstacles to the proper functioning of the single market?
No opinion/Not answer Not at all To some extent To a large extent To a very large extent
100%
80%
60%
40%
20%
0%
Nat. Auth.
Business Trade Unions Notaries
Academic Individuals
Others
Org.
Question:
To what extent does the introduction of new measures in this area rank as
an EU priority?
113
 kom (2018) 0241 - Ingen titel
1900839_0115.png
100%
80%
60%
40%
20%
0%
No opinion/Not answer
Low priority
Top priority
This issue should not be addressed at all
Priority
Nat. Auth.
Business
Org.
Trade Unions
Notaries
Academic
Individuals
Others
There is a higher distribution of positive feedback for cross-border conversions than for
any of the other cross-border operations. The majority of public authorities agreed that
the lack of procedural rules for conversions do constitute obstacles to the internal market
with 3 agreeing to some extent, 4 agreeing to a large extent and 3 agreeing to a very large
extent. There were 5 considering this top priority, 3 considering this a priority and 3
considering this a low priority. Several authorities submitted that they were more
concerned with the issue of seat than they were with stakeholder protection mechanisms
and said that they would support a conversion initiative to the extent that companies can
only move their real seat for genuine business purposes rather than conclude transfers of
letterbox companies for fraudulent purposes.
The business groups supported the introduction of a conversion procedure with similar
percentage as the public authorities. Approximately 44% of business groups considered
this to be a top EU priority, 22% a priority and 22% a low priority. On the issue of seat
there were some organisations that suggested that the mere transfer of registered office
should be sufficient (BDI & BusinessEurope). Concerning stakeholder protection, certain
business groups urged to apply the employee protection rules set out in the existing
CBMD rather than what is laid out in the SE Regulation.
Trade unions and notaries were both moderately supportive of new procedural rules
concerning conversions (74% and 79% deeming this a low EU priority respectively).
Both the trade unions and the CNEU (representative body of notaries) were keen to stress
that companies should only be allowed to transfer their registered office if it is
accompanied by the transfer of their real seat with Trade Unions further stressing the
need for a horizontal instrument for employee information, consultation and participation
rights.
Academics were also broadly in favour of the introduction of a conversion procedure.
Some academics submitted that MS should be able to determine their own requirements
to be recognised under their law and indeed whether they require that the real seat be
transferred. It was further submitted that digitalisation should be used as much as
possible (i.e. for publication of information and for the company registries to
communicate. Others suggested that a MS should only be able to block a conversion in
very exceptional circumstances on grounds of public interest.
The following graph provides an overview of the feedback from stakeholders when asked
what areas a possible instrument on of cross-border conversions could address:
114
 kom (2018) 0241 - Ingen titel
1900839_0116.png
Nat. Auth.
New procedure but question of
seat and safeguards left to MS
New procedure with uniform
safeguards for stakeholders
New procedure with minumum
safeguards for stakeholders
Stakeholders' protection
covered through conflict-of-
law rules
New procedure with specific
rules on seat
Other measures
Business Org.
Trade Unions
Notaries
Academic
Individuals
No need for EU measure
Others
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
No Opinion/No Answer
III. Conflicts of Law
Question:
To what extent do the differences
between Member States’ laws or the
overall lack of a legal framework, in the area of applicable law for
companies constitute obstacles to the proper functioning of the single
market?
No opinion/Not answer Not at all To some extent To a large extent To a very large extent
100%
80%
60%
40%
20%
0%
Nat. Auth.
Business Trade Unions Notaries
Academic Individuals
Others
Org.
Question:
To what extent does the introduction of new measures in this area rank as
an EU priority?
This issue should not be addressed at all
Priority
100%
80%
60%
40%
20%
0%
No opinion/Not answer
Low priority
Top priority
Nat. Auth.
Business
Org.
Trade Unions
Notaries
Academic
Individuals
Others
115
 kom (2018) 0241 - Ingen titel
A majority of 60% of the national public authorities and business organisations that
replied to the consultation considered that the differences between the Member States'
laws or the overall lack of legal framework in respect to conflict-of law rules for
companies to a certain extent constitute obstacles to the proper functioning of the internal
market - with 28% considering it as an obstacle to a large or very large extent. It is
important to note that there was only one national authority from an EU Member State
(from France) which considered that there is no internal market obstacle at all. The
picture is different among trade unions (which predominantly see it only as a problem to
some extent), and notaries (who predominantly do not see it as a problem at all).
Varying support came from 60% of the national public authorities and business
organisations with 34% considering it a priority, 14% a top priority and 11% a low
priority,– among which around half of business organisations considered it to be either a
priority or top priority. Conversely, most answers from trade unions considered it a low
priority and most replies from notaries considered that this issue should not be addressed
by the EU. Again, it is important to note that only public authority from an EU Member
State (from France) was of the opinion that this issue should not be addressed by the EU
and that only for two public authorities (from Austria and Malta) it is a low priority
whereas for the others it is a priority or top priority.
National public authorities and
–
to a lesser extent
–
business organisations considered
that various problems arise when national conflict-of-law rules differ, in particular
problems with the connecting factor, problems related to the possibility that the company
law of more than one MS may apply to a company, problems with the applicable
company law and other fields of law and problems with the application of overriding
national rules of domestic law. On the other hand, trade unions largely considered that
there were problems related to the protection of employees´ rights, in particular
concerning employee participation in cases of split seats, whereas a majority of notaries
considered that there is no problem at all.
A vast majority of public authorities and a large majority of business organisations
considered that companies should be governed by the law of the country of
incorporation. The authorities in favour of the place of incorporation included countries
which traditionally followed the real seat approach (such as Germany) or where the
connecting factor in national law is not clear (such as Poland). The only national
authority that chose the real seat option in the questionnaire was the Austrian Ministry
for Justice which in its explanation, however, suggested that the place of incorporation
should be the connecting factor, but that MS can continue to apply real seat requirements
under their substantive company laws. Therefore, in fact, all national public authorities
that have chosen one of the two options are in favour of the place of incorporation as the
connecting factor. In its reply, the public authority from France has not chosen one of the
two options, but expressed the opinion that a harmonisation of the connecting factor
would be difficult and that therefore in this regard the current status quo on the basis of
the ECJ case law should be maintained. By contrast, a vast majority of notaries and a
large majority of trade unions answered that the applicable law should be the law of the
country where companies have their real seat.
Notaries were mostly (circa 80 %) in favour of an extensive list of internal and external
matters which the
lex societatis
should cover, whereas trade unions were in favour of an
extensive list to the least extent. National public authorities (circa 40 %) and
–
to a lesser
extent business organisations
–
were to a certain extent in favour.
116
 kom (2018) 0241 - Ingen titel
1900839_0118.png
Notaries and trade unions were to large extent in favour of excluding certain matters
from the scope of a uniform conflict-of-law instrument, reflecting wider policy goals and
choices. Most national public authorities and business organisations did not express an
opinion. The by far most frequently mentioned example for an exclusion from the scope
are employees´ rights and in particular employee participation.
Answers from public authorities were slightly in favour of universal application, business
organisations clearly in favour. However, in both cases, the majority of replies did not
express an opinion. By contrast, trade unions were rather against universal application,
and notaries were strongly opposed.
The majority of public authorities and of business organisations was in favour of
addressing the possibility of a change of the applicable law through a cross-border
conversion to another MS without loss of legal personality. Trade unions were rather
opposed, but a majority had no opinion, notaries were strongly opposed.
The majority of public authorities and of business organisations was in favour of
specifying which matters should be covered by the "old law" and which by the "new
law". Trade unions were rather opposed, but a majority had no opinion, notaries were
strongly opposed.
2.2 Summary of the public consultation of 2015
In 2014-15 the Commission carried out a public consultation on cross-border mergers
and divisions. The questions focused on two main sets of issues: the improvement of the
existing framework for cross-border mergers and a possible framework for cross-border
divisions
224
.
151 responses were received from public authorities, academia (e.g. universities, research
institutes, think-tanks), liberal professions (lawyers and notaries), EU-wide and national
business organisations and chambers of commerce, trade unions and employee bodies,
companies and individuals. The business federations, chambers of commerce and other
organisations
2
constituted the biggest group of respondents (25%), followed by
companies (19%) and lawyers and notaries (15%). Over a half (57%) of replies submitted
on behalf of companies or persons advising, owning or working for those companies,
came from large businesses (with more than 250 employees) and over a quarter
–
from
micro (with up to 9 employees) and small (with between 9 and 49 employees) ones, 10%
and 16% respectively. Most of those respondents mentioned that they were engaged in
cross-border business activities in the EU. The same number of replies was linked to
private as to public limited liability companies (15 each).
Replies originated in 27 EU Member States, 1 EEA country and a couple of third
countries. Most replies were submitted by German respondents, followed by the Spanish
and the French; at the same time, few replies were received from Bulgaria, Croatia,
Cyprus, Greece, Hungary, Ireland, Latvia, Malta, Slovakia and Slovenia, and none from
Portugal.
224
See a detailed summary of the responses in the Feedback statement of October 2015
http://ec.europa.eu/internal_market/consultations/2014/cross-border-mergers-divisions/docs/summary-of-
responses_en.pdf.
117
 kom (2018) 0241 - Ingen titel
In regards to cross-border mergers, 88% of the respondents were in favour of
harmonisation of creditor protection
–
75% of which favoured a full harmonisation
approach. The vast majority of those felt that a guarantee was the best form of protection
and that the date determining the beginning of the creditor protection period should be
harmonised. Furthermore, in regards to minority shareholder protection, a majority of
66% were in favour of harmonisations with 71% of which in favour of harmonisation on
a maximum basis. 70% of those in favour of full harmonisation felt that minority
shareholders should be given an exit right against adequate cash compensation.
Moreover, 62% of the respondents welcomed the introduction of a fast-track procedure.
As regards to divisions, the introduction of a new procedure was broadly welcomed by
the respondents. 72% of respondents who expressed an opinion thought that
harmonisation of legal requirements concerning cross-border divisions would help
enterprises and facilitate cross-border activities by reducing the costs directly related with
the cross-border division. Procedural issues as well as stakeholder protection were
identified as key issues to address.
2.3 Summary of the public consultation of 2013
In 2013, the Commission carried out a public consultation on the cross-border transfers
of registered offices of companies. The purpose of the consultation was to acquire more
in-depth information on the costs currently faced by companies transferring their
registered offices abroad and on the range of benefits that could be brought by an EU
action in this respect. In total 86 responses were received from public authorities, trade
unions, civil society, companies, business organization, individuals and universities,
allowing for a broad representation of society. Only 28 companies responded directly to
the consultation providing a sample not entirely satisfactory when compared to the total
amount of companies in the EU. Replies have come from 20 EU MS and also from
outside the EU.
It was found that the majority of respondents, who would consider the possibility of
moving their company cross-border, would broadly welcome the introduction of a
conversion procedure. They cited economic benefits, cost savings for the internal market
and the broader possibilities for SMEs to transfer cross-border as reasons for answering
in the affirmative. Moreover, it was submitted a majority of 43% of respondents that the
CJEU jurisprudence in
Vale
and
Cartesio
did not provide enough clarity on the issue.
2.4 Summary of the public consultation of 2012
In 2012 the Commission carried out a public consultation in order to assess the key
interests of stakeholders in regard to European company law and determine where the
future priorities of EU company law should lie. 496 responses were received from public
authorities, trade unions, civil society, business federations, liberal professions, investors,
universities, think tanks, consultants and individuals, allowing for a broad representation
of society. Replies originated in 26 EU MS and in a number of countries from outside the
EU.
Improving the business environment and fostering cross-border mobility was found to be
a key focus of majority of stakeholders who responded to the survey with over 2/3 of
respondents clicking in the affirmative. Enhancing the protection of creditors,
shareholders and employees in cross-border situations came second with more than 50%
of respondents in favour. Facilitating the creation of companies and fostering regulatory
118
 kom (2018) 0241 - Ingen titel
came in 3
rd
and 4
th
respectively with a little over 40% of the respondents clicking in the
affirmative to each.
3. S
TAKEHOLDER MEETINGS
3.1 Company Law Expert Group
The process of the consultation on the company law package within the Company Law
Expert Group (CLEG) began in 2012. Meetings have taken place on a regular basis. In
2017, three meetings took place. The Commission presented to the experts its intentions
and ideas in the relevant areas, asking the MS experts their opinion as regards the
specific issues like the composition of the package, types of companies to be covered and
possible substantive rules in the package. Generally the MS representatives showed
support for the initiative, although the particular solutions, especially originating from the
different legal traditions, appeared to remain to be discussed.
In 2017, the Commission invited to the CLEG meetings not only Member States experts
but also stakeholders' representatives. Stakeholders represented both businesses and
employees, in particular Business Europe, European Issuers, Association Française des
Entreprises Privées (AFEP), Mouvement des Entreprises de France (MEDEF) and
European Trade Union Confederation (ETUC), European Trade Union Institute (ETUI).
The representatives of legal professions (Notaries of Europe - CNUE, Council of Bars
and Law Societies of Europe - CCBE) also shared their views on the discussed topics.
The outcome of these meetings showed that each group have in many areas similar
expectations, while also helped to identify different expectations in other areas. Most of
CLEG members and stakeholders' representatives highlighted the need to facilitate cross-
border operations, however, interests of companies' members, employees and creditors
should be protected throughout adequate safeguards.
3.2. Informal Company Law Expert Group
The Informal Company Law Expert Group (ICLEG) was established by the Commission
in May 2014 to assist it with expert advice on issues of company law. The ICLEG
members were selected from highly qualified and experienced academics. At the first
stage of the group work, ICLEG members identified the shortcomings of existing EU
legal framework and gathered information on the situation in the areas not covered by the
EU law. ICLEG members gave their recommendation to the future development of
existing framework governing cross-border mergers and use of digital tools in the
company law, and also prepared recommendations for the future initiative on cross-
border divisions and cross-border conversions. ICLEG held 15 meetings since its
establishment.
3.3 Targeted outreach to key stakeholders
Information from stakeholders were also gathered though bilateral meetings. In this
framework, meetings took place in particular with:
representatives from trade unions, such as the European Trade Union Confederation
(ETUC), the German Trade Union Confederation (DGB) and the Czech-Moravian
Confederation of Trade Unions. In these meetings, the representatives of trade unions
emphasised the importance of preservation of employee participation rights and that
companies should only move for real purposes, thus avoiding that letterbox
companies are created through cross-border operations;
119
 kom (2018) 0241 - Ingen titel
1900839_0121.png
business representatives, such as BusinessEurope, the Federation of German
Industries and the Finnish Confederation of Businesses. These organisations showed
interest in facilitation of companies' mobility and the increase of use of digital tools
in registration proceedings;
notaries and their representatives, such as the German and Austrian Chamber of
Notaries, and in the annual conference of Civil Law Notaries. In these meetings,
notaries mainly explained their role in notarial Member States and their role in using
digital tools; they also shared concerns as regards the use of digital tools without
appropriate safeguards.
4. C
ONFERENCES
A dedicated conference was held in September 2017 in Tallinn, Estonia: 21st European
Company Law and Corporate Governance Conference: Crossing Borders, Digitally.
The conference covered three topics: the digital company law, cross-border mobility of
companies i.e. cross-border merger, division and transfer of registered office
(conversion) and applicable law in company law matters.
The conference was attended by representatives of company law policy makers and
experts of the Member States and EU institutions, entrepreneurs, legal advisers and other
interested parties.
In October 2015, the Commission organised a conference on "Company Law in the
Digital Age
–
Adapting company law and corporate governance to the digital world"
225
.
The conference analysed different aspects of the use of digital tools and processes in
company law and corporate governance. The conference brought together Member States
representatives, representatives of EU, international and national organisations of
stakeholders who would be affected by digitalisation of company law and corporate
governance (organisations representing businesses, employees, investors, chambers of
commerce, etc.) and representatives of EU institutions to discuss recent developments,
remaining problems and necessary changes as regards digitalisation of company law and
corporate governance.
5. S
TUDIES
The stakeholder consultation was complemented by the following research/analyses done
for the Commission over the last years:
-
-
-
-
Bech-Bruun/Lexidale, Study on the application of the cross-border mergers
directive (September 2013),
LSE, Study on the law applicable to companies (June 2016),
Everis, Study on digitalisation of company law, (2017)
Optimity, Study assessing the impacts of using digital tools in the context of
cross-border company operations. (2017)
225
http://ec.europa.eu/justice/events/company-law-2015/index_en.htm
120
 kom (2018) 0241 - Ingen titel
-
EY, Study on cross-border transfers of registered offices and cross-border
divisions of companies (2017).
121
 kom (2018) 0241 - Ingen titel
A
NNEX
3: W
HO IS AFFECTED AND HOW
?
The foreseen options included in this initiative would affect the following stakeholders:
Businesses
The simpler and faster registration and filing procedures through digital tools will reduce
costs and administrative burdens for companies. Harmonised rules will enable companies
to conduct cross-border operations faster and at lower costs, in particular lower costs of
legal assistance and will limit the risks for companies caused by legal uncertainty. This
will help businesses to adjust and reorganise their structures to their changing needs that
will help them to be more competitive in the Single Market. The use of digital tools in
company law should stimulate entrepreneurship and innovation, as it would offer more
chance to set up innovative start-ups. Companies will, however need to comply with the
new requirements safeguarding the legitimate interests of minority shareholders,
creditors and employees. This will entail compliance costs for companies. The legal
certainty provided for by the conflict of law rules will also reduce the costs of legal
advisory presently widely used by businesses. All of this will be particularly important
for SMEs who, in general, have fewer resources to cover operational costs and to
overcome significant administrative burdens. Especially the new rules on cross-border
conversions will be helpful for SMEs since bigger companies can use the alternative
operations to reach the same result.
National authorities, courts, legal professionals
The procedures for company registration and for filing of documents will be faster
through the increased use of online tools. It will also provide savings for national
authorities in terms of more efficient handling of registration proceedings. The use of
digital tools will improve correctness and completeness of data.
A significant number of the Member States has already introduced online registration of
companies. These Member States will have to adjust their national rules and systems
only to a limited extent or not at all. Other Member States will have to introduce national
provisions and provide necessary infrastructure for online proceedings.
Moreover, there would be impact on national authorities such as registration bodies,
courts or notaries. The initiative aims at facilitating cross-border operations what will
increase the number of cases to handle.
Legal professionals (mainly notaries and in some countries also lawyers and legal
counsels) will need to adjust professional activities to the new rules. More legal certainty
however will help them in their work when dealing with cross-border operations of
companies. The proposed rules on online registration and filing might require for some
the setting up of the necessary infrastructure (e.g. equipment for videoconference and for
authentication of identification). The proposed rules will maintain the possibility to the
Member States to require the involvement of notaries, lawyers and legal counsels in the
process.
Shareholders
The initiative will offer shareholders enhanced ways to reorganise the structure of their
business in the EU through cross-border operations, if needed. The impacts on companies
122
 kom (2018) 0241 - Ingen titel
will be applicable indirectly also to shareholders. The initiative will safeguard rights of
minority shareholders when companies carry-out cross-border operations. The initiative
will focus on the protection of minority shareholders by providing them with adequate
rights which can be easily exercised, in some cases without engaging administrative or
judicial authorities. Minority shareholders will benefit from the harmonised rules by
enjoying the same level of safeguards in all Member States.
Creditors
The initiative will provide safeguards for creditors of companies in case of cross-border
operations. The change of companies' structure involving cross-border operation may
affect the creditors' rights or may cause difficulties to enact those rights resulting from
changing jurisdictions. The initiative therefore aims at helping companies to exercise
freedom of establishment while ensuring that creditors will not be negatively affected in
case of such cross-border operations and they will be able to enforce their claims. The
proposal aims to ensure legal certainty and benefits for creditors by providing the same
level of safeguards and compatible rules in the EU.
Employees
Cross-border reorganisation of the company may result in changes in the employees'
rights. Such rights are mainly protected through safeguards provided by EU employment
law. This initiative will introduce safeguards for employee board level participation - to
protect employees' acquired rights. Existing employees' board level participation systems
will either remain unchanged or be modified according to the arrangement between
company and employees' representatives. In addition, in cross-border divisions, mergers
and conversions, employees will be provided transparency about the impact of the cross-
border operation on jobs. It is also important to note that, as a result of cross-border
operations employees may benefit from the more favourable employee participation
system and improved job situation.
Consumers, third parties
Consumers and the general public will have easier access to company information which
will thus improve transparency. Simpler rules for cross-border operations will lead to
efficiency gains to companies and increase the competitiveness which could have on
impact on consumers in terms of price and offer.
123
 kom (2018) 0241 - Ingen titel
1900839_0125.png
A
NNEX
4: P
ROBLEM DEFINITION
–
A
DDITIONAL EVIDENCE
This annex presents further examples and data that complement the information
presented in Chapter 2
–
The problem definition.
1. Use of digital tools and processes throughout a company's lifecycle
Section 2.1 of this Impact Assessment presents the main problems caused by the lack of
rules or the divergence in rules between the Member States in respect to the use of digital
tools in company law.
Table 1 below shows how national requirements for online
company registration
vary
between the Member States. While several Member States allow for completion of the
procedure fully online by the company founder or representative and no intermediaries
need to be involved (so called "end-to-end"), other Member States do not allow for a
direct online registration of companies, as the involvement of notaries or legal
professionals is still part of the process. Admittedly digital tools are used for part of the
procedure, which is why certain stakeholders claim that online registration is already
possible; however such tools are not available to company founders who cannot complete
the procedure by themselves fully online.
The situation is very similar for the online
filing of documents.
Table 2 shows how
Member States differ in their implementation of the current EU rules in this respect. Even
though in principle companies are already able to file documents "by electronic means",
de facto they cannot do this by themselves
–
it is only accredited intermediaries (namely
notaries) that can submit documents online to the business register.
For Member States that are already using digital tools in company law, table 3 presents
an overview of the
solutions for electronic identification
in 14 Member States.
Section 3.1.2 already presents examples showing how
online applications for company
registration are usually cheaper and faster than paper-based applications.
In
addition to those examples, the case study below highlights such differences by
comparing the procedure for registering a new company in two Member States.
Example of Company Registration in Estonia and Germany
226
The following example illustrates the differences between the costs of registration of a
company in two Member States:
Estonia, where the online registration is fully performed online, and
Germany, where the presence of the founder or representative as well as the
involvement of intermediaries (notaries) is mandatory.
In Estonia, completing the online procedure takes approximately 20 minutes and the
application is processed within 1 to 2 days. The administrative fee is €145 for normal
registration and €190 for an expedited procedure. The involvement of a notary is optional
and costs €35.75. There is also a one-off
cost
of €20 for the eID and the eID reader. The
total costs vary therefore between €202,75 and €252,75.
226
This case study is based on the Study on digitalisation of company law, Everis 2017.
124
 kom (2018) 0241 - Ingen titel
In Germany, the procedure as such takes 1 to 2 days but the physical presence of the
company founder is mandatory. Taking an appointment with a notary also adds time and
cost to this, including traveling time depending on where the company founder or
representative is located. The notarial fees range from €105 to €580 and administrative
fees for registration from €150 and €240, resulting in total fees to be
assumed by
companies between €255 and €820.
Comparing the two examples shows that the face-to-face procedure, including mandatory
involvement of intermediaries, can be from €110 up to €630 more expensive than fully
online procedure. This does not include travelling costs and the possible difference in the
time needed to complete the procedure.
125
 kom (2018) 0241 - Ingen titel
1900839_0127.png
Table A.1: Comparative summary of the availability of digital tools for company registration 14 Member States (Optimity study)
Member State
Availability of digital tools
for company registration
Electronic platforms available for
the registration of limited liability
companies
Companies can be registered
directly through the
Company
Registration Portal,
available online
at:
https://ettevotjaportaal.rik.ee/
In Portugal, companies can be
created and registered through an
online register service within the
wider electronic platform known as
Citizen’s Portal,
at:
https://www.portaldocidadao.pt
Intermediaries required
No intermediaries are required.
The electronic company
registration process can be
carried out in a
direct, end-to-
end manner.
Summary of the registration process for limited liability
companies
For the registration of limited liability companies through the
Company Registration Portal,
the applicant needs to be in
possession of an Estonian ID-card (Latvian, Belgian, Finnish,
and Lithuanian ID cards or mobile IDs are also acceptable) for
identification and digital signature authentication purposes.
In order to create and register a limited liability company
through the
Citizen’s Portal,
the applicant(s) must have a
Citizen’s Card
(i.e. Portuguese national ID card). For
applicants of a nationality other than Portuguese, a prior step
is required: obtaining a Fiscal Identification Number from the
Portuguese Financial Services Authority. Estonian and
Spanish nationals can use their corresponding ID cards and are
exempted of this pre-requirement.
The Polish Commercial Companies Code provides for the
possibility to register limited liability companies in a
simplified manner (i.e. S24), without the need of intervention
by a notary. However, there is one exception to this provision:
if the share capital contribution to a company is to be made as
a non-cash contribution, the company registration process
must be carried out in the traditional manner, i.e. signing a
notary act.
The online solution provided by the Danish Business
Authority for the registration of companies (including limited
liability companies) can only be accessed through a digital key
known as
NemID,
which can be obtained by creating a login at
www.virk.dk. The process is “self-service”-oriented,
with
clear guidance at every step of the company registration
process.
It is worth noting that limited liability companies can only be
registered using the Companies House online tool for
companies limited by shares and if they are to use standard
Estonia
Digital tools are available for
company registration.
Portugal
Digital tools are available for
company registration.
No intermediaries are required.
The electronic company
registration process can be
carried out in a
direct, end-to-
end manner.
Poland
Digital tools are available for
company registration.
Limited liability companies can be
registered directly online through a
web portal, i.e.
S24 / ePUAP.
This
must be preceded by online
registration on the website of the
Ministry of Justice, i.e.
eMS.
No intermediaries are required.
The electronic company
registration process can be
carried out in a
direct, end-to-
end manner.
Denmark
Digital tools are available for
company registration.
A direct online solution provided by
the Danish Business Authority is
available for the registration of
limited liability companies at:
https://www.virk.dk/
In the UK, limited liability
companies can be registered using
the Companies House online tool
No intermediaries are required.
The electronic company
registration process can be
carried out in a
direct, end-to-
end manner.
No intermediaries are required.
The electronic company
registration process can be
United
Kingdom
Digital tools are available for
company registration.
126
 kom (2018) 0241 - Ingen titel
1900839_0128.png
Member State
Availability of digital tools
for company registration
Electronic platforms available for
the registration of limited liability
companies
(i.e.
Web Incorporation).
Intermediaries required
carried out in a
direct, end-to-
end manner.
Summary of the registration process for limited liability
companies
articles of association. The online registration process is
considerably cheaper and can be concluded in up to 24 hours.
In France, a person wishing to register a company shall
provide the same information through the CFE online portal,
which shall then transmit the full file to the registry of the
concerned commercial court or chamber of handicraft. The
verification of the files is then performed either by the online
portal (i.e. the CFE) or by the registry of the commercial court
or chamber of handicraft. The CFE shall also transmit the file
to the concerned authorities, in particular the tax and social
contributions authorities.
In Italy, company registration must be preceded by company
creation. For limited liability companies, the company creation
process cannot be carried out electronically, and requires
signing the articles of association as a public deed before a
notary. Conversely, the company registration process can be
carried out electronically in a direct, end-to-end fashion using
the
ComUnica
system, as long as applicants are in possession
of a (i) certified email address (i.e.
posta elettronica
certificate),
(ii) a username and password from the Business
Registry, (iii) a smart-card or USB key for authenticated
digital signatures.
In the case of “innovative start-ups”. Such start-ups
are not
required to sign their articles of association before a notary but
using their digital signature.
Registration of limited liability companies in Germany imply
the intervention of a notary for filing the necessary
documentation through the
EGVP
platform. In addition,
France
Digital tools are available for
company registration.
In France, limited liability
companies can be registered using a
“one-stop shop”-like
online tool:
CFE
–
Centres des Formalités des
Entreprises.
No intermediaries are required.
The electronic company
registration process can be
carried out in a
direct, end-to-
end manner.
Italy
Digital tools are available for
company registration but not
for
company formation
227
.
Company registration can be made
through the filing of a single
communication through the
ComUnica
system, i.e. an electronic
procedure developed by the Italian
Chambers of Commerce.
Intermediaries are required
for the creation of limited
liability companies, i.e. articles
of association must be signed as
a public deed before a notary.
However, company registration
can be done electronically in an
end-to-end manner through the
ComUnica
system.
Germany
Digital tools are available for
company registration, but
have to be used by notaries
In Germany, company registration
through digital tools takes place
through the
Elektronisches
Intermediaries are required
for the registration of limited
liability companies, i.e. notaries
227
In Italy, company registration must be preceded by
company creation,
a process through which the applicant(s) / shareholder(s) produce articles of association, which must be
signed as a public deed before a notary. This is directly applicable to limited liability companies.
127
 kom (2018) 0241 - Ingen titel
1900839_0129.png
Member State
Availability of digital tools
for company registration
rather than applicants.
Electronic platforms available for
the registration of limited liability
companies
Gerichts-und Verwaltungspostfach
(i.e.
EGVP),
and can only be
handled by notaries. The EGVP is
an electronic communication
platform for court communication.
Intermediaries required
have to file all the required
documentation for registering a
company in the
EGVP
platform.
Therefore, the process cannot be
considered to be direct nor end-
to-end.
Intermediaries are required
for the registration of limited
liability companies, i.e. notaries
have to file all the required
documentation for registering a
company in the
electronic
platform hosted by the KvK.
Therefore, the process cannot be
considered to be direct nor end-
to-end.
Intermediaries are required
for the registration of limited
liability companies. Applicants
must appear before a Registry
Agency and submit a request
form for registering a new
company. The process cannot be
considered direct not end-to-end.
Intermediaries are required
for the registration of limited
liability companies, i.e. notaries
have to file all the required
documentation for registering a
company in the
electronic
platform hosted by the RCS.
Therefore, the process cannot be
considered to be direct nor end-
Summary of the registration process for limited liability
companies
applicants must provide further official certified copies of
specific documentation in order to initiate the process, e.g. the
list of directors, the company contract.
Netherlands
Digital tools are available for
company registration, but
have to be used by notaries
rather than applicants.
The registration of limited liability
companies can only be filed
electronically by a notary. This
electronic registration takes place
through the use of an online
platform hosted by the KvK (Kamer
van Koophandel,
i.e. Chamber of
Commerce).
In Bulgaria, limited liability
companies can be registered using
the electronic system of the
Commercial Register, which is
maintained by the Registry Agency,
upon acceptance of the request form
for starting a new business.
The registration of limited liability
companies can only be filed
electronically by a notary. This
electronic registration takes place
through the use of an online
platform hosted by the Trade and
Companies Register (RCS) using a
digital tool called
LuxTrust
certificate.
In order to proceed with the electronic company registration
process, notary offices must request a certification key from
the notary chamber and a PKI certificate from the KvK, i.e. a
digital certificate providing proof of a person’s or institution’s
online identity. Additionally, no electronic registration is
possible for cross-border company registration, and the whole
process must be carried out through paper forms. Applicants
must also provide further official certified copies of specific
documentation in order to initiate the process, e.g. the list of
directors, the company contract.
The entire process of online company registration is carried
out before the Registry Agency, after acceptance of the initial
request form. The electronic platform hosted and operated by
the Commercial Register is widely used in Bulgaria, but can
only be accessed for lodging an official registration upon
acceptance of this form.
The articles of association must be drawn up before a notary in
order to register a limited liability company in Luxembourg.
Any further lodging of documentation in the online platform
hosted by the RCS has to be handled by the notaries directly.
Additionally, notarised acts must be first submitted for
registration by the notary in its original paper format. The
notary is then required to electronically submit the deed to the
RCS for publication at the latest one month after the signature
of the articles of association.
Bulgaria
Digital tools are available for
some aspects of registration
of limited liability
companies, namely the
electronic submission of
documentation after
acceptance of a request form
for registering a new business
Luxembourg
Digital tools are available for
some aspects of company
registration, but have to be
used by notaries rather than
applicants
128
 kom (2018) 0241 - Ingen titel
1900839_0130.png
Member State
Availability of digital tools
for company registration
Electronic platforms available for
the registration of limited liability
companies
In Hungary, all the required
documentation necessary for
registering a company can be
pooled together in an
E-acta.
Electronic documents must be
authenticated by means of qualified
electronic signatures and time
stamping (e.g.
E-Szignó).
However,
legal representation is necessary to
carry out these processes.
Digital tools are not available for
registration of limited liability
companies, as applicants seeking to
register a new company are required
to physically appear before a notary
and a registry court.
Intermediaries required
to-end.
Intermediaries are required
for the registration of limited
liability companies, i.e. legal
representatives of the applicant
have to file all the required
documentation for registering a
company in the court of registry
of the appropriate jurisdiction.
Intermediaries are required
for the registration of limited
liability companies, i.e.
applicants are required to appear
in-person at the registry and
before a notary. Therefore, the
process cannot be considered to
be direct nor end-to-end.
Intermediaries are required
for the registration of limited
liability companies, i.e.
applicants are required to appear
in-person at the registry and
before a notary. Therefore, the
process cannot be considered to
be direct nor end-to-end.
Summary of the registration process for limited liability
companies
Hungary
Digital tools are available for
some aspects of company
registration, but have to be
used by notaries or lawyers
representing the applicant(s).
The process of registering a company in Hungary is not direct
nor end-to-end. All the documentation submitted to
County
Courts
must be countersigned by an attorney who possesses
the required digital signature and time-stamp platforms. Thus,
legal representation is mandatory with obligatory technical
safeguards. However, the process itself is entirely digitalised.
Belgium
Digital tools are not available
for registration of limited
liability companies, as
applicants seeking to register
a new company are required
to physically appear before a
notary and a registry court.
Digital tools are mostly not
available for registration of
limited liability companies,
as applicants seeking to
register a new company are
required to physically appear
before a notary and a registry
court.
Digital tools are not available for registration of limited
liability companies, as applicants seeking to register a new
company are required to physically appear before a notary and
a registry court.
Romania
Digital tools are mostly not
available for registration of limited
liability companies, as applicants
seeking to register a new company
are required to physically appear
before a notary and a registry court.
Digital tools are mostly not available for registration of limited
liability companies, as applicants seeking to register a new
company are required to physically appear before a notary and
a registry court.
129
 kom (2018) 0241 - Ingen titel
1900839_0131.png
Table A2: Comparative summary of the availability of digital tools for filing and disclosure of company information 14 Member States (Optimity study)
Member State
Availability of digital
tools for filing and
sharing of company
information
Electronic platforms available for
filing and sharing of company
information
Intermediaries required
Summary of the filing and disclosure of information
process for limited liability companies
When filing annual reports, the e-reporting environment
available in Estonia’s
Company Registration Portal
verifies
whether the required forms and fields are adequately
completed. Companies can input the data directly from
accounting themselves. However, if an account submits the
data, the shareholders or management board members who
hold an Estonian ID-card need to sign the accounts digitally in
order for the information to be forwarded to the Business
Registry.
Estonia
Digital tools are available
for filing and sharing of
company information.
Companies can file annual reports and
disclose company notices directly
through the e-reporting environment at
the
Company Registration Portal,
available online at:
https://ettevotjaportaal.rik.ee/
In Portugal, companies can publish
notices in the Portuguese Official
Gazette directly through a website,
available at:
No intermediaries are
required. The electronic
process for filing and sharing
company information can be
carried out in a
direct, end-
to-end manner.
Portugal
Digital tools are available
for filing and sharing of
company information.
http://publicacoes.mj.pt/Index.aspx
Moreover, companies can directly file
accounting, tax and statistical data
directly through another dedicated
website, available at:
http://ies.gov.pt
There are three electronic platforms in
Poland that allow for filing, sharing and
browsing of all public company
information: (i) the electronic search
tool and website of the National Court
Registers, which contains information
on legal entities; (ii) E-publications
portal of Court and Business Gazette
websites, which contain information on
announcements of legal entities as
required by Polish law (e.g.
No intermediaries are
required. The electronic
process for filing and sharing
of company information can
be carried out in a
direct,
end-to-end manner.
The two electronic platforms available in Portugal for filing
and sharing of company information allow for direct, end-to-
end publication of company notices in the Portuguese Official
Gazette and filing of tax, statistical, and accounting
information that would otherwise have to be submitted to four
different entities, i.e. Ministry of Justice, Ministry of Finance,
Portuguese Central Bank, and Statistics Portugal (INE).
Poland
Digital tools are available
for filing and sharing of
company information.
No intermediaries are
required. The electronic
process for filing and sharing
company information can be
carried out in a
direct, end-
to-end manner.
In Poland, a broad scope of company information can be
disclosed through digitals, i.e. virtually all information that
would otherwise be submitted not through the use of digital
tools. However, it is worth noting that according to Polish
Law, public administrative authorities are entitled to require
the submission of the original documents if they wish. All
information to be filed and shared can be done so in three
dedicated electronic platforms: (i) the electronic search tool
and website of the National Court Registers, which contains
information on legal entities; (ii) E-publications portal of
Court and Business Gazette websites, which contain
130
 kom (2018) 0241 - Ingen titel
1900839_0132.png
Member State
Availability of digital
tools for filing and
sharing of company
information
Electronic platforms available for
filing and sharing of company
information
announcements on liquidations and
mergers); (iii) Central Electronic
Register and Information on Economic
Activity, which provides information on
natural persons conducting business
activities.
All the required information with regard
to company registration, dissolution, and
mergers can be filed and disclosed in a
direct online solution provided by the
Danish Business Authority:
https://www.virk.dk/
Intermediaries required
Summary of the filing and disclosure of information
process for limited liability companies
information on announcements of legal entities as required by
Polish law (e.g. announcements on liquidations and mergers);
(iii) Central Electronic Register and Information on Economic
Activity, which provides information on natural persons
conducting business activities.
The online solution provided by the Danish Business
Authority for the registration of companies (including limited
liability companies) can only be accessed through a digital key
known as
NemID,
which can be obtained by creating a login at
www.virk.dk. The process is “self-service”-oriented,
with
clear guidance at every step of the company registration
process. The same online portal can be used for filing and
disclosure of all necessary company information in the context
of registration, dissolution and mergers.
A breakdown of information that can be filed and shared
through digital tools in the UK is provided in
Table 4.
Denmark
Digital tools are available
for filing and sharing of
company information.
No intermediaries are
required. The electronic
process for filing and
disclosure of company
information can be carried
out in a
direct, end-to-end
manner.
A breakdown of information
that can be filed and shared
through digital tools in the
UK is provided in
Table 4.
United
Kingdom
A breakdown of
information that can be
filed and shared through
digital tools in the UK is
provided in
Table 4.
A breakdown of information that can be
filed and shared through digital tools in
the UK is provided in
Table 4.
In Italy, a digital tool
–
Telemaco -
exists for filing of the annual financial
report, available online at:
Italy
Digital tools are available
for filing and disclosure of
company information.
https://webtelemaco.infocamere.it
Moreover, disclosure of company
information is done directly through the
website of the Business Registry
(Registro
imprese),
which is maintained
by the Italian Chambers of Commerce.
In Germany, filing and sharing of
company information takes place
No intermediaries are
required. The electronic
process for filing and
disclosure of company
information can be carried
out in a
direct, end-to-end
manner.
In Italy, companies can file annual reports in a direct, end-to-
end manner by using the electronic platform Telemaco.
Company information can also be disclosed (i.e. other than
VAT numbers and date of incorporation) in a direct, end-to-
end fashion, but through the website of the Business Registry.
Germany
Digital tools are available
for filing and sharing of
Intermediaries are required
for the filing and sharing of
The filing and sharing of company information in Germany
follows the same general procedures as those of company
131
 kom (2018) 0241 - Ingen titel
1900839_0133.png
Member State
Availability of digital
tools for filing and
sharing of company
information
company information, but
have to be used by notaries
rather than the companies
themselves.
Electronic platforms available for
filing and sharing of company
information
through two channels: (i) commercial
register; (ii) the Official Federal
Publication Gazette (i.e.
Bundesanzeicher).
In the Netherlands, with the exception of
large enterprises (i.e. micro, small and
medium enterprises) all information
filing of financial statements take place
by electronic means via the website of
the KvK, using an
Eherkenning
certificate. The KvK makes all filed
financial statements public through
electronic means, and displays these on
its website.
Electronic filing and disclosure of
information is possible through the
online portal maintained by the
Registry
Agency,
which is directly hosted by the
Ministry of Justice. The scope of
information that is allowed to be filed
and shared using this portal
encompasses data relating to
registration, dissolution and mergers.
Filing and disclosure of company
information is made available in France
through an online platform called
Infogreffe,
which is sources data directly
from Commercial Registers.
Intermediaries required
company information.
Therefore, the process cannot
be considered to be direct nor
end-to-end.
No intermediaries are
required. The electronic
process for filing and
disclosure of company
information can be carried
out in a
direct, end-to-end
manner,
as long as an
Eherkenning
certificate is
used for signature
authentication.
Summary of the filing and disclosure of information
process for limited liability companies
registration, with regard to the availability of digital tools, i.e.
an official deed by a notary is required for certain company
information to be filed electronically, e.g. VAT number.
Netherlands
Digital tools are available
for filing and sharing of
company information.
In the Netherlands, small, micro and medium-sized enterprises
must file all financial statements by electronic means, through
the website of the KvK. These have to be authenticated
through an
Eherkennin
certificate. The KvK publishes all filed
information directly on its website.
Bulgaria
Digital tools are available
for filing and sharing of
company information.
Intermediaries are required
for the filing and sharing of
company information, which
must be carried out by civil
officers within the
Registry
Agency.
In Bulgaria, the Commercial Register (i.e. the unified register
which stores the whole information concerning companies)
allows for filing and sharing of company information in an
indirect way, i.e. data has to be entered through the
Registry
Agency
portal by specialised civil officers.
France
Digital tools are available
for filing and sharing of
company information.
Intermediaries are required
for the filing and sharing of
company information. The
available tool (i.e.
Infogreffe)
operates in an indirect way,
sourcing information directly
from the Commercial
Registers.
Intermediaries are required
In France, the Commercial Registers collect all the relevant
company data regarding company registration, dissolution and
mergers. This information is then sourced by an online tool
(i.e.
Infogreffe),
which publishes it.
Luxembourg
Digital tools are available
Electronic filing and disclosure of
National-level research still ongoing
132
 kom (2018) 0241 - Ingen titel
1900839_0134.png
Member State
Availability of digital
tools for filing and
sharing of company
information
for some aspects of filing
and disclosure of
information, e.g.
amendments to
consolidated articles of
association.
Electronic platforms available for
filing and sharing of company
information
company information takes place
through the use two online platforms: (i)
one hosted by the Trade and Companies
Register (RCS) using a digital tool
called
LuxTrust certificate;
(ii) another
dedicated specifically to filing of
financial and accounting data -
Plateforme électronique de Collecte des
Données Financières
–
eCDF.
Intermediaries required
for the filing and disclosure
of some company
information e.g. notaries have
to file all the required
documentation for registering
a company in the
electronic
platform hosted by the RCS.
Other information (e.g.
accounting information and
financial statements) can be
filed directly and in an end-
to-end manner through the
eCDF platform.
Intermediaries are required
for filing and sharing
company information, e.g.
legal representatives of the
applicant have to file all the
required documentation for
registering a company, or
making an amendment to the
articles of association, in the
court of registry of the
appropriate jurisdiction.
Intermediaries are required
for filing and sharing of
substantial company
information. Therefore, the
process cannot be considered
to be direct nor end-to-end.
Intermediaries are required
for filing and disclosing
Summary of the filing and disclosure of information
process for limited liability companies
Hungary
Digital tools are available
for some aspects of filing
and sharing of company
information, but have to be
used by notaries or lawyers
representing the
applicant(s).
In Hungary, all the required
documentation about a company a
company can be pooled together in an
E-
acta.
Electronic documents must be
authenticated by means of qualified
electronic signatures and time stamping
(e.g.
E-Szignó).
However, legal
representation is necessary to carry out
these processes.
The process of filing company information in Hungary is not
direct nor end-to-end. For example, all the documentation
submitted to
County Courts
must be countersigned by an
attorney who possesses the required digital signature and
time-stamp platforms. Thus, legal representation is mandatory
with obligatory technical safeguards. However, the process
itself is entirely digitalised.
Belgium
Digital tools are available
for filing and disclosure of
minor information (e.g.
company address, contact
data).
Digital tools are mostly not
available for filing and
Digital tools are only available for filing
and disclosure of minor information in
Belgium (e.g. company address, contact
data). This is done directly through the
national business database.
Digital tools are mostly not available for
filing and disclosure of company
In Belgium, filing and disclosure of company information can
only be carried out without the presence or interference of a
notary for minor, non-structural information (e.g. company
address, contact details). Conversely, for substantial filing and
disclosure of company information, documentation must be
submitted to the court of commerce via a notary and, in some
cases, in paper format.
Digital tools are mostly not available for filing and disclosure
Romania
133
 kom (2018) 0241 - Ingen titel
1900839_0135.png
Member State
Availability of digital
tools for filing and
sharing of company
information
disclosure of company
information.
Electronic platforms available for
filing and sharing of company
information
information.
Intermediaries required
company information. In
addition, the common manner
to carry out this company law
operation is in paper format.
Summary of the filing and disclosure of information
process for limited liability companies
of company information.
134
 kom (2018) 0241 - Ingen titel
1900839_0136.png
Table 3: Overview of eID schemes used in 14 Member States (Everis study)
Member
State
Belgium
eID Schemes per Member State
Belgium’s national eID
scheme is based on
the public national ID card, BELPIC.
Nationals from other countries residing in
Belgium also have access to a foreigner's ID
with the same high Level of Assurance. The
card contains three private 1024-bit RSA keys,
one of the keys is card-specific and the two
others are citizen-specific. The card-specific
key (the so-called basic private key) is used to
perform a mutual authentication between the
ID card and the National Register. The
National Register, is the only authority able to
verify signatures created by this private key.
The first citizen-specific key is used for
signing electronic documents.The second
citizen-specific key is used for authentication
in eBusiness and eGovernment applications
and is linked to a non-qualified certificate.
Cyprus is starting to introduce implementation
of an eID card and eSignature but does not
have a national eID scheme at present
Czech Republic has implemented a system,
MojeID, which is based on online certificates
provided by Czech accredited certification
authorities, with a validity of 1 year.
The NemID itself is a credit card sized card
that provides a single use password of six
numeric digits which is used in conjunction
with a traditional username and password
combination to sign onto services securely and
electronically. It was developed as an
improved version of a prior identification
system and offers a simpler procedure (single
sign in without the necessity of other hardware
or certificates). NemID provides a uniform
way to identify citizens, companies and
employees to any digital service, contributing
to significant savings.
Besides the national ID card, another card is
also available: the Digit-ID, giving access to
public services online. Estonia was also one of
the first countries to introduce a mobile eID
scheme that is now fully operational. This
scheme uses a certificate stored in a
cryptographic device, to which access is
granted to the subscriber of the certificate
thanks to his/her username and password
combination. An extract of the resulting
signature is then sent to the citizen’s mobile
Use in Company Law
-
Only by Notaries,
along entire company
life-cycle
-
By company
representatives and
accountants when
submitting annual
accounts
Cross-border
use
-
Belgian
citizens can
register a
company in
Estonia with
their eiID
-
For the rest,
the
requirement
of Notaries’
involvement
Cyprus
Non-applicable.
Non-applicable.
Czech
Republic
Not used in Company
Law procedures.
Non-applicable.
Denmark
Used by companies and
their representatives
(Reporter) at all stages
of the company life-
cycle.
eID not used for
cross-border
activities
Estonia
Used by companies and
their representatives at
all stages of the
company life-cycle
- The Estonian
Company
Registration
Portal accepts
Portuguese,
Belgian, Finnish
and Latvian ID-
cards and
Lithuanian
Mobile-ID;
 kom (2018) 0241 - Ingen titel
1900839_0137.png
Member
State
eID Schemes per Member State
phone. After his/her confirmation, the
signature is sent to the requesting application.
Use in Company Law
Cross-border
use
- Additionally,
if company
founders do not
have any of the
mentioned
national eIDs,
Estonia offers
the possibility to
request e-
resident cards.
Holders of e-
resident's card
can sign
documents
digitally and log
into every portal
and access
every
information
system that
accepts Estonian
ID-card.
eID not used for
cross-border
activities
Finland
The Finnish Electronic Identity (FINeID) card
is a non-mandatory electronic identity card
that is intended to facilitate access to e-
Government services for Finnish citizens and
permanent residents of Finland as from 18
years. This smart card includes qualified
certificates supporting authentication,
encryption, and digital signature. In addition,
health insurance information may be included
in the ID card, replacing the KELA card.
France does not issue eID cards. However,
digital certificates are available through the
French Chamber of Commerce Certification
Authority. The duration of the authentication
and qualified electronic signature certificates
stored in the tokens is 3 years.
Germany implemented a national eID system,
nPA, based on smart cards that has been
working from 2010. These cards are
contactless (RFID), protected against
unauthorised access with the PACE protocol.
Only service providers authenticated at the
German Federal Office for Information
Security can have access to this card. The
access to this eID by service providers is not
limited by the requirement of an approval of
BSI as the nPA.
Used by companies and
their representatives at
all stages of the
company life-cycle
France
Not used in Company
Law procedures
Non-applicable.
Germany
Not used in Company
Law procedures.
Non-applicable.
136
 kom (2018) 0241 - Ingen titel
1900839_0138.png
Member
State
Greece
eID Schemes per Member State
There is no official eID card in Greece.
However, a Digital Signature-Authentication
Card is delivered for services based on ID card
information. Two other eID tokens are also
available, all being valid for a period of 5
years. The electronic Identity provider
"ERMIS" is connected, in preproduction, to
eIDAS. TAXIS is the other widely used card,
mostly used in G2G services.
Described as a “one-stop card”, the eID
combines personal identification including
fingerprint data and an electronic signature
–
if the user opts for these
–
along with social
security and tax identification information
Not available
The Portuguese Citizen Card (“Cartao de
Cidadao”) is mandatory and issued to any
person in the population register at the age of
6. The Portuguese Citizen Card is a physical
identity document, which allows citizens to
use a multichannel system in their interactions
with services from the public and private
sectors.
Use in Company Law
Not used in Company
Law procedures.
Cross-border
use
Non-applicable.
Hungary
Not used in Company
Law procedures.
Non-applicable.
Poland
Portugal
Under the Empresa
Online method, the
company founders or
their legal
representatives need to
authenticate their
identity through the
existing e-ID system
implemented in
Portugal. In order to
proceed with this
authentication,
company founders or
their legal
representatives need to
have access to an e-
reader for their citizen
cards
Partially used by
company founders
through the CIRCE
platform; however
notarial deeds and
notaries’ involvement is
required in any case.
eID not used for
cross-border
activities
Spain
Spanish national ID card is fully operational.
The system is complemented by more than 27
authorised entities that issue soft certificates
and certificates in crypto devices. In 2015 a
new eID system called Cl@ve has been
introduced. This system is based on username
and password, sometimes reinforced with an
SMS. The most used eID is the certificate
issued by the FNMT (Royal Mint).
The gov.uk verify service is a gateway to
identity services offered by specialised
companies like CitizenSafe, Digidentity and
SecureIdentity, as well as such services
offered as an additional product of other
public or private entities like Barclays, Post
eID not used for
cross-border
activities
United
Kingdom
Not used in Company
Law procedures.
Non-applicable.
137
 kom (2018) 0241 - Ingen titel
1900839_0139.png
Member
State
eID Schemes per Member State
Office and Royal Mail.
Use in Company Law
Cross-border
use
138
 kom (2018) 0241 - Ingen titel
1900839_0140.png
2. Cross-border operations (mergers, divisions and conversions)
Section 3 of this Impact Assessment presents the main problems caused by the lack of
rules or the divergence in rules between the Member States in respect to cross-border
operations (mergers, divisions and conversions). Below are several examples and case
studies that provide more detailed insight into the problems concerning these operations
and their impact on stakeholders (creditors, minority shareholders and employees).
2.1. Cross-border mergers
Example: a cross-border merger between Dutch and Italian companies
In a potential case of a merger between a Dutch and an Italian company, creditors in the
Netherlands can file an opposition to the merger at the competent court, ask for a
guarantee during one month after the announcement in the national official gazette and
may block the merger (as the merger cannot be executed until the opposition is
withdrawn or the court dismisses it). In Italy, the merger is suspended for 60 days after
the filing with the registry of the merger deed unless creditors consented to the merger,
all non-consenting ones have been paid in full or the necessary sum was deposited in a
bank (i.e. during that time the creditors can block the merger).
In practice, the two different periods for creditor protection would need to be added up;
this could lead to high delays and uncertainty. This might lead, as legal advisors
mentioned, to companies deciding not to carry out the merger at all.
Examples of divergences in national creditor and minority shareholder protection
regimes
Creditor protection:
Member States' rules diverge on the time limit for the protection of
creditors' claims
228
. The period of time during which creditors can exercise their rights
also differs
229
. The rules also vary on the nature of protection, e.g. in all Member States
with rules creditors can demand a guarantee/security to guarantee that the company
resulting from a merger will meet their claims but in many countries creditors even have
a veto right over the merger
230
.
Minority shareholder protection:
The duration of the period when minority
shareholders can request protection varies (from 10 days to 3 months) and so does the
substance of the protection. In most Member States minority shareholders have a right to
sell their shares against adequate cash compensation (so-called "exit rights"), e.g. in
Germany, Ireland, the Netherlands, but some countries offer also a right to additional
cash compensation if the share exchange ratio is not adequate (e.g. Germany) or a right
of investigation (e.g. in the Netherlands), and/or additional procedural safeguards (e.g. a
75% majority is required in the general meeting to approve a cross-border merger, e.g. in
the UK, Ireland, Germany).
228
Member States are evenly divided between those setting a date before a certain point of time, "ex ante"
and those setting the date after, "ex post".
229
ranging from one month (e.g., DK, FR, EE, HU), six months (CZ) to no specific date (Lithuania or the
UK)
230
14 EU/EEA countries offer veto rights to creditors and 15
–
not. Bech-Bruun/Lexidale, p. 54-57.
139
 kom (2018) 0241 - Ingen titel
1900839_0141.png
At least five Member States have not opted to introduce minority shareholder protection
in national law
231
.
2.2. Cross-border divisions
Example: Direct cross-border division
The division was carried out in order to reorganise the business of the Italian company to
create synergies and uniform management at EU level for part of the business of the
group of companies. The Italian company transferred a part of its business to the UK
company (both of them being wholly owned by the same company).
Both Italy and UK allow for cross-border divisions but do not have specific national rules
setting out the procedure. The division was carried out by applying Italian and UK rules
for domestic divisions and, in addition, some provisions of the CBMD, e.g. by publishing
an excerpt of the draft terms of the cross-border division in the Italian national gazette.
The operation lasted about five months and its cost was estimated at between EUR
30,000 and 100,000. The interviews undertaken for this case study showed that the lack
of specific rules created fiscal, legal and administrative uncertainties and that the need for
coordination between the Italian and the UK formalities was seen as one of the most
difficult aspects of this operation. Those resulted in high costs for specialised
international professional legal advice and assistance in addition to the ordinary fixed
(stamp duty, Registrar of Companies fees) and notarial ones (in Italy)
232
.
Example: Indirect cross-border division through a transfer of assets and
liabilities
A multinational group with 5,000 employees with activities across the EU (e.g. in the
UK, Germany, Portugal), Asia and North America wanted to restructure its UK and
German businesses to consolidate the European sales and R&D activities of the company
in one European entity to create synergies and reduce costs. In order to undertake this
restructuring, the company considered a number of different solutions including the
creation of a new company in Germany and merging into it cross-border, and the transfer
of the relevant assets and liabilities to that company. At the time of writing this impact
assessment, the division was to be carried out through the transfer of business and assets
and the company was still deciding whether to go ahead with this operation and was also
considering a division involving Portugal and Germany.
This operation was expected to take about 6 months and the typical costs were estimated
to be:
between €25,000 and €100,000 for the legal fees for a business and asset transfer
in the UK, depending on the size and complexity of the business and the role of
legal advisers;
231
232
Belgium, Hungary, Lithuania, Luxembourg and Sweden, see Bech-Bruun/Lexidale, p. 118.
EY study on cross-border operations of companies,
140
 kom (2018) 0241 - Ingen titel
1900839_0142.png
between €40,000 and €50,000 for the costs of a cross-border
division via a cross-
border merger, plus €10,000 for the cost of a UK barrister required to represent
the UK entity in front of the UK court.
233
Examples of divergences in national provisions to protect creditors and minority
shareholders
Creditor protection:
In case of domestic divisions, in Austria, France, Ireland, Poland
and the UK creditors have a right to petition the court for protection. In Denmark, an
independent expert evaluates if creditors' claims would be endangered and in Italy, this
can be assessed either in an expert report or by a court. For cross-border divisions, in
Czech Republic creditors of legal entities participating in the cross-border division who
submitted their undue claims within the prescribed timeline are entitled to seek a
guarantee provided that it will be more difficult to recover their claims after division
whereas in Denmark creditors can claim protection if the valuation expert concludes that
the creditors would not be sufficiently protected after the division or if no such valuation
declaration was made and creditors of a Finnish dividing company have the right to
object to the division if their receivables have arisen before the registration of the draft
terms of division without any pre-conditions needing to be met. The timing to provide
creditor protection also varies: e.g. according to the Danish law on cross-border
divisions, creditors can claim protection up to four weeks after the general meeting and
according to Finnish rules
–
within three months from the issuance of the public notice
by the registration authority (so before the division takes effect) and in line with the
Czech cross-border division law - within six months after the cross-border divisions
becomes effective. (or 3 months
–
in case the resulting company has its seat abroad). In
Italy and Sweden, cross-border merger rules are usually applied by analogy, and in
Belgium (a right to claim a security) and France
–
domestic division ones.
Minority shareholder protection:
There are different ways in which national rules for
domestic divisions protect shareholders against the risk when shares in the resulting
companies are allocated non-proportionately to the dividing company's shareholders.
Some Member States (e.g. Denmark, Ireland, Italy, Poland) allow shareholders to sell
their shares for adequate compensation, some require high majorities when voting in the
shareholders' meeting (e.g. 90% in Austria as compared to 75% in case of proportionate
divisions, 75% in Denmark as compared to 66% for the proportionate ones), some others
provide for an ex-ante court scrutiny of the fairness of the terms of division (UK) or the
possibility to set aside a resolution tainted by abuse of majority power (France). As
regards cross-border division rules, there are exit rights for minority shareholders in
Denmark, Czech and Finnish laws; in Italy and Sweden the rules on cross-border mergers
(with exit rights) would be likely to be applied by analogy for cross-border divisions, and
in Belgium
–
the ones for domestic divisions (where a special majority of 75% of the
votes while half of the share capital is represented will be required to decide on the
division).
Employee protection:
In case of domestic divisions, some Member States provide for
protection, e.g. in Belgium, where in principle, the employment contracts of the
employees are transferred automatically to the receiving company while maintaining
233
EY study on cross-border operations of companies
141
 kom (2018) 0241 - Ingen titel
1900839_0143.png
acquired rights, or Denmark (considerable protection where a business changes
ownership) or the Netherlands (a works council
–
if at least 50 employees
–
has the right
to provide formal advice on all reorganisations of a company and could bring a dispute
before a court if the company board goes against their advice), whereas in a number of
others (e.g. in France, Ireland, Italy, Lithuania, Spain or the United Kingdom) there are
no specific provisions in place. As regards cross-border divisions, the provisions differ
between protection based on information and procedure in Denmark and based on
information rights in Czech Republic and no specific rights in Finland; in Member States
where other national rules are applied by analogy, e.g. in Belgium safeguards from
domestic divisions would apply whereas in Sweden
–
the ones from cross-border merger
rules .
2.3. Cross-border conversions
Case study 1
A company based in Luxembourg wished to transfer its registered office to Germany and
convert into a GmbH (German
private limited liability company)
on foot of the Court's
jurisprudence. In the first decision of 13
th
February 2012, the national court held that a
cross-border conversion was not possible. In the second decision on the 19
th
June 2013,
the higher court said that on the basis of
VALE,
a cross-border conversion was in
principle possible but referred the case back to the lower court for further deliberations
(Moor park I & Moor park II)
Case study 2
A French private limited liability company (S.a.r.l.) wanted to convert into a German
equivalent legal form (GmbH). The national court decided that, on the basis of the
VALE
principles, a cross-border conversion was, on principle, possible. However, similar to the
Moorpark, it referred the case back to the lower court because it found that the statutes
were currently insufficient and that there was a number of further (though remediable)
obstacles.
2.4. Conflict of laws
The example below is linked to section 5.3 of this Impact Assessment which looks into
the problems caused by the lack of uniform rules on conflict of laws.
Illustration of the relevance of conflict of laws for corporate mobility
An online retail company
234
with a registered office and operations in Italy undergoes
financial difficulties and needs to restructure to avoid insolvency. An investor is willing
to bring new financing needed to modernise the business, on condition that, as part of the
restructuring plan, the company relocates its registered seat to a MS where the investor's
rights are better protected in the future, e.g. Finland. Main operations and head office
remain in Italy. The financing could be jeopardised or become more expensive if there
are remaining doubts as to whether Finnish law will really be applicable to that company.
234
27% of EU companies are active in the retail and wholesale sector. Italy is the country with most
registered companies, i.e. 16% of the total 23 million EU companies.
142
 kom (2018) 0241 - Ingen titel
1900839_0144.png
A
NNEX
5: E
VALUATION OF THE FUNCTIONING OF RULES ON CROSS
-
BORDER MERGERS
Summary
This evaluation measures the existing Cross Border Mergers Directive
235
against the
evaluation criteria in line with 'Better regulation' requirements.
Main inputs to the evaluation are the study on "The
Application of the Cross-Border
Mergers Directive"
carried out by an external contractor for the Commission
236
,
additional studies
237
and two public consultations (2015 and 2017) to collect stakeholders
views about the functioning of the cross-border mergers.
The analysis results in an overall positive evaluation of the CBMD in terms of
effectiveness, efficiency, relevance, coherence and EU added value. Overall the CBMD
has led to a significant increase in cross-border merger activity, in line with its objective
to facilitate cross-border mergers and increase the opportunities offered by the internal
market.
However, despite the overall positive assessment, the evaluation identifies certain
problems which impede the full effectiveness and efficiency of the Directive. The main
obstacles concern the lack of harmonisation of substantive rules in particular for creditor
protection and minority shareholder protection as well as the lack of fast track procedures
in the Directive. Making more use of the interconnection of business registers could
increase synergies and thus coherence with other company law legislation.
1. Introduction
In line with the 'Better Regulation' requirements, the purpose of this evaluation is to
assess the existing rules for cross-border mergers under the CBMD in terms of
effectiveness, efficiency, relevance, coherence and EU added-value.
This evaluation has been carried out in parallel to the Impact Assessment on policy
options for cross-border operations of companies which includes cross-border mergers.
The conclusions of the evaluation will, where relevant, feed into the Impact
Assessment.
238
Directive 2005/56/EC of the European Parliament and of the Council of 26 October 2005 on cross-
border mergers of limited liability companies (OJ L 310, 25.11.2005, p. 1); the directive has now been
replaced by Directive (EU) 2017/1132 of the European Parliament and of the Council of 14 June 2017
relating to certain aspects of company law (codification) (OJ L 169, 30.6.2017, p. 46).
236
Bech-Bruun/Lexidale,
Study on the application of the cross-border mergers directive
(September 2013)
http://ec.europa.eu/internal_market/company/docs/mergers/131007_study-cross-border-merger-
directive_en.pdf.
237
Schmidt,
Cross-border mergers and divisions, transfers of seat: Is there a need to legislate?
Study for
the JURI Committee, June 2016. Reynolds/Scherrer/Truli,
Ex-post analysis of the EU framework in the
area of cross-border mergers and divisions,
Study for the European Parliament, December 2016.
238
As the initiative will
–
beyond cross-border mergers
–
not principally aim at revising the existing
provisions but at introducing new provisions or complementing the existing ones, no additional evaluation
seems warranted.
235
143
 kom (2018) 0241 - Ingen titel
1900839_0145.png
1.1. Background
This section explains the objectives behind the introduction of the cross-border merger
provisions and describes the regulatory situation before its introduction (i.e. the baseline
scenario); it also presents the main building blocks of the directive.
1.1.1. Objectives of the Cross-Border Merger Directive
The objective of the CBMD was to facilitate mergers between limited liability companies
incorporated in different MS and therefore increase the opportunities offered by the
Single Market (as reflected in recital 1 of the CBMD).
The explanatory memorandum of the 2003 Commission proposal
239
identifies "a
significant gap in company law". It further refers to an "increasing need […] for
cooperation between companies from different MS" and to the fact that "companies have
been calling for the adoption of a Community legal instrument that meets their needs for
cooperation and consolidation between companies from different MS and that enables
them to carry out cross-border mergers". It also specifies that "the costs of such an
operation [cross-border merger] must be reduced, while guaranteeing the requisite legal
certainty and enabling as many companies as possible to benefit."
1.1.2. Baseline scenario
Before the introduction of the CBMD, the situation among MS was diverse: a first step
within the development of EU rules for mergers was the Third Council Directive of
1978
240
which led to a harmonisation of the national merger provisions, i.e. for mergers
within one Member State.
However, cross-border mergers were possible only if the companies wishing to merge are
established in certain MS. The explanatory memorandum of the 2003 proposal explains:
"In other MS, the differences between the national laws applicable to each of the
companies which intend to merge are such that the companies have to resort to complex
and costly legal arrangements. These arrangements often complicate the operation and
are not always implemented with all the requisite transparency and legal certainty. They
result, moreover, as a rule in the acquired companies being wound up - a very expensive
operation".
241
In more detail, according to the 2013 Study
242
, prior to the introduction of
the CBMD, companies had to have recourse alternative methods: forming a European
Company (SE) by merger (which implies a cumbersome procedure); cross-border
conversion and subsequent merger under domestic merger laws (only possible when
cross-border conversions are allowed); "non-harmonised" merger on the basis of the
239
240
COM(2003)703.
Third Council Directive 78/855/EEC of 9 October 1978 based on Article 54 (3) (g) of the Treaty
concerning mergers of public limited liability companies, OJ L 295, 20.10.1978, codified by Directive
2011/35/EU.
241
The Bech-Bruun/Lexidale study mentions, for instance, that companies could set of a European
Company that would incorporate both companies, or carry out a cross-border seat transfer followed by a
domestic merger. Such a process, however, was not clearly regulated, was costly in terms of setting up an
SE, and added an artificial construct—the SE—which might not have been oriented with the business goals
of the companies
242
Bech-Bruun/Lexidale, 2013, p. 35 et seq.
144
 kom (2018) 0241 - Ingen titel
1900839_0146.png
jurisprudence of the Court of Justice (Case C-411/03
243
). At the time, according to the
2013 Study, only AT, F, IT, LT, LUX, PT and ES allowed procedures for cross-border
mergers without using methods such as setting up an SE.
Overall, the 2013 study found that cross-border mergers were only possible in 17
Member States
244
. Also, as identified by the 2013 Study, pre-existing arrangements for
cross-border mergers did not provide comprehensive protection for creditors and
minority shareholders. The study names LUX as an example for such a situation
245
.
The decision of the European Court of Justice in the above-mentioned case C-411/03,
which stated that national authorities could not refuse a merger between a company
registered in one Member State and a company registered in another Member State
because this would be incompatible with the freedom of establishment, lead to increasing
demand for the harmonisation of cross-border mergers at EU level.
1.1.3. Main provisions of the directive
The Commission proposal was presented in 2003 and the directive was adopted by the
co-legislators in 2005. The CBMD provides for rules enabling cross-border mergers of
limited liability companies incorporated in different MS.
The CMBD applies to mergers of limited liability companies provided that at least two of
them are governed by the laws of different MS (Article 1).
The CMBD specifies certain conditions for carrying out a merger (Article 4), for instance
that cross-border mergers shall only be possible between types of companies which may
merge under the national law of the relevant Member States, and that a company taking
part in a cross-border merger shall comply with the provisions and formalities of the
national law to which it is subject.
The directive also sets out the precise procedure to be followed to carry out cross-border
mergers, including:
drawing up of the common draft terms of the merger by the management or
administrative organ of each of the merging companies (Article 5) which contain, for
example: names and registered offices of the merging companies and those proposed
for the resulting company; information on the impact of the merger on shares and
securities (ratio applicable to the exchange of securities or shares; terms for the
allotment of securities or shares); likely repercussions of the cross-border merger on
employment; statutes of the company resulting from the merger; information on the
procedure by which arrangements for the involvement of employees are determined.
The CMBD also requires the publication of the common draft terms (Article 6);
preparation of a report by the management of the merging companies (Article 7)
explaining the economic and legal aspects and impact of the proposed mergers for the
benefit of both members and employees; this report is to be made available to the
members and employees/their representatives of the merging companies;
Case C-411/03
SEVIC
[2005] ECR I-10825.
LUX, BE, NL, DK, DE, UK, SE, FI, EE, LV, PL, CZ, SK, HU, RO, BG and EL.
245
Bech-Bruun/Lexidale, 2013, p. 39.
244
243
145
 kom (2018) 0241 - Ingen titel
1900839_0147.png
preparation of an independent expert report (Article 8) on the implications of the
merger, stating at least whether the share exchange ratio is fair and reasonable;
approval by the general meeting of each of the merging companies of the common
draft terms, after taking note of the respective reports (Article 9).
The directive allows a simplified procedure (Article 15) in two instances: i) where a
merger with a whole owned subsidiary is carried out or ii) where a cross-border merger
by acquisition is carried out by a company which holds 90% or more but not all of the
shares and other securities conferring the right to vote at general meetings of the
company or companies being acquired.
The CBMD lays down a two-step model of legal scrutiny: each MS must designate an
authority competent to issue a pre-merger certificate confirming that the pre-merger
formalities have been properly completed (Article 10) and an authority to check the
legality of the resulting merger (Article 11). The law of the MS governing the company
resulting from the merger shall determine the date of entry into effect of the merger
(Article 12).
The CBMD also determines the consequences of the cross-border merger (Article 14)
which include:
the companies being merged ceasing to exist,
the transfer to the newly merged company of all the assets and liabilities of the
merging companies,
the members of the merging companies becoming members of the new merged
company.
Provisions on the protection of stakeholders involved (employees, creditors, minority
shareholders) are also included, however with a varying degree of harmonisation: as
regards creditor and minority shareholder protection, the directive only contains
minimum standards. In detail:
Employee participation:
Not all MS have the system of employee participation and
among those MS which have such a system, the rules vary to a large extent (for
details see Annex 10). Therefore it was very difficult to agree which employee
participation rules, if any, should apply after the cross-border merger. As a result of
the legislative negotiations, the CBMD followed the solution on employee
participation in the Directive on the European Company (SE)
246
, but not entirely: the
general principle is that the national law governing the company resulting from the
cross-border merger applies and that a negotiation procedure applies under certain
conditions. These conditions include, for example, at least one of the merging
companies has an average number of employees exceeding 500 and operating under
an employee participation system.
Contrary to the employees' participation rules in the SE, the CBMD provides that the
rules on employee participation shall follow the laws of the MS where the registered
246
Council Directive 2001/86/EC of 8 October 2001 supplementing the Statute for a European company
with regard to the involvement of employees.
146
 kom (2018) 0241 - Ingen titel
1900839_0148.png
office of the successor company is situated. Since this could invite for forum
shopping, the Directive includes three exceptions to this general rule in order to
guarantee the status quo in terms of employee participation. If any of these
exceptions apply (basically there must some form of employee participation before
the merger; one example is that at least one of the merging companies has an average
number of employees exceeding 500 in the six months before the publication of the
draft terms of merger, and is operating under an employee participation system), the
management can either negotiate with employees a bespoke solution on the
participation or apply standard rules (relating the composition of the body
representative to employees, its competence and powers, and the functioning of
employee participation) provided by Directive 2001/86/EC
247
. The percentage of
employees required to have been previously covered by an employee participation
system is one third (compared to one quarter in the SE rules).
Creditor protection:
Creditor protection is relevant in order to diminish the risk that
creditors will be in a worse financial situation than they were before the merger. Such
a risk can materialise because the liabilities of the successor company would exceed
its assets or because the new applicable law could negatively impact creditors.
248
The
general rule of the CBMD (Article 4) provides that a company taking part in a cross-
border merger shall comply with the provisions and formalities of the national law to
which it is subject. In accordance with the Directive on domestic mergers
249
national
laws have to provide "adequate protection" for the interests of creditors.
Minority shareholder protection:
The CBMD requires that a company, which is part
of a cross-border merger, has to inform the minority shareholders about the intended
merger process. In order to make sure that they can make an informed decision in the
general meeting, the CBMD sets out that the minority shareholders have to be
provided with the draft terms of the merger, the merger report and the experts' report.
However, those information requirements do not provide substantive protection to the
minority shareholders. The CBMD does not require MS to provide measures to
provide substantive protection rights for minority shareholders, but it allows MS to
adopt provisions designed to ensure appropriate protection for minority shareholders.
2. Evaluation questions
In line with the Commission Better Regulation framework, the evaluation of the existing
regime for cross-border mergers under the CBMD addresses the following questions:
Effectiveness:
To what extent have the objectives of the CBMD been achieved? If not achieved, what
factors hindered their achievement?
247
Annex to Directive 2001/86/EC.
248
One example of such an effect is in insolvency laws, where, under the European Insolvency Regulation,
the jurisdiction of insolvency proceedings is determined by the location of the registered office and the
center of main interest.
249
Directive 2011/35/EU of the European Parliament and of the Council of 5 April 2011 concerning
mergers of public limited liability companies, OJ L 110, 29.4.2011; the directive has been repealed and
replaced by Directive (EU) 2017/1132.
147
 kom (2018) 0241 - Ingen titel
1900839_0149.png
Efficiency:
To what extent have the rules of the existing CMBD been cost effective? To what
extent are the costs of implementing the rules proportionate to the benefits achieved?
Relevance:
To what extent are the CBMD rules still relevant for meeting their underlying policy
objectives, and do these objectives still correspond to policy needs?
Coherence:
To what extent are the CBMD rules internally coherent?
To what extent are the CBMD
rules coherent with other EU acts with similar objectives? To what extent is the CBMD
coherent with wider EU policy?
EU added value:
What is the additional value resulting from the CBMD, compared to what could be
achieved by MS at national level?
2.1. Method of evaluation
2.1.1. Sources
The evaluation has been carried out on the basis of information and data collected from
several sources, in particular the study on "The Application of the Cross-Border Mergers
Directive" carried out by an external contractor for the Commission in 2013
250
, feedback
from public consultations carried out in 2015 and 2017 to collect stakeholders’ views
about the functioning of the cross-border merger as well as studies carried out for other
EU institutions
251
. In detail:
The study on "The Application of the Cross-Border Mergers Directive" was carried
out by an external contractor for the Commission in 2013
252
. Article 18 of the CBMD
provided for a review of the Directive five years after the final date of transposition
"in light of the experience acquired in applying it". The contractor consulted (both by
distribution of questionnaires and in one-on-one interviews) M&A lawyers and
academics from every EU and EEA MS, hundreds of legal advisors who have been
involved in cross-border mergers, as well as other stakeholders, such as executives
and employees. The contractor also conducted interviews with public agencies and
private entities involved in the cross-border mergers procedure, such as national
registries, courts, governmental departments responsible for the transposition of the
Directive, accountants, and tax advisors.
The 2015 public consultation concerned cross-border mergers and divisions and its
objective was to gather more in-depth information on the existing barriers in cross-
border operations, on changes that stakeholders believed were needed in the existing
Bech-Bruun/Lexidale, 2013.
Schmidt,
Cross-border mergers and divisions, transfers of seat: Is there a need to legislate?
Study for
the JURI Committee, June 2016. Reynolds/Scherrer/Truli,
Ex-post analysis of the EU framework in the
area of cross-border mergers and divisions,
Study for the European Parliament, December 2016.
252
Bech-Bruun/Lexidale, 2013.
251
250
148
 kom (2018) 0241 - Ingen titel
rules and on costs that could be saved thanks to EU level action. 151 responses were
received from 27 MS, 1 EEA country and a couple of third countries. Most replies
came from Germany followed by Spain and France. The respondents were i.e. public
authorities, academia, EU-wide and national business organisations, companies and
employee representatives.
The overall results showed that the respondents asked for an expansion of the scope
of the CBMD, a harmonisation of creditor protection (88% of the respondents) and
minority shareholder protection (66% of the respondents) and for an implementation
of a "fast track" cross-border merger procedure (62% of the respondents). As to the
employee participation, the respondents had diverging views.
The 2017 public consultation, entitled "EU Company law upgraded: Rules on digital
solutions and efficient cross-border operation", was launched on 10
th
May 2017 and
ended on 6 August 2017. Its aim was to collect input from stakeholders on problems
in company law, gather what evidence they have on such problems and hear their
possible solutions on how to address the problems at EU level.
There were 207 responses submitted online through the EU Survey portal and 2
responses submitted via email. The MS with the most number of contributions was
Germany followed by Austria and Belgium. Annex 2 contains a summary of
stakeholder responses to 2017 public consultation (see point specifically dealing with
cross-border mergers).
The evaluation further takes into account the study carried out by Professor Jessica
Schmidt for the European Parliament in 2016 "Cross-border mergers and divisions,
transfers of seat: Is there a need to legislate?". The study aims analyses this question
mainly on the basis of existing literature and commentary, including by legal
practitioners and academics.
The study "Ex-post analysis of the EU framework in the area of cross-border mergers
and divisions" by Reynolds/Scherrer/Truli was carried out in 2016 to accompany the
Legal Affairs Committee's implementation report on cross-border mergers. It is based
on existing information and data.
2.1.2. Data limitations
The data collection and analysis performed revealed a number of intrinsic limitations,
stemming from, for example:
Given the limited number of cross-border mergers per year, interviews with
stakeholders who explained in a more qualitative way the benefits and drawbacks
of the CBMD are crucial for the evaluation. This applies all the more where it
comes to needs going beyond the current directive. The 2013 study is built on in-
depth interviews from a broad range of interested stakeholders, which gives
assurances that input from different background has been taken into account. The
2015 and 2017 public consultations were open to the general public. Still, the
answers received reflect
–
as in all public consultations
–the
views of a sample of
stakeholders that usually have a stake in the issue, and not those of the entire
population or a representative sample.
149
 kom (2018) 0241 - Ingen titel
1900839_0151.png
It has been extremely difficult to collect information on the costs associated to
carrying out cross-border mergers. One of the contractors
253
mentioned factors
such as involvement of the merging companies in the regulated financial market,
shareholding structure, participation of an auditor, employee participation
procedures, difficulty to distinguish direct costs (notary fees, state duties,
translation costs) as making data collection difficult. Also many of the relevant
company internal data are confidential. Where possible, available anecdotal data
has been used to illustrate the costs of cross-border merger.
As regards the time period of the evidence collection, the 2013 study is based on
interviews held before 2013. Where possible, the study results have been
supplemented by more recent data from the additional sources available. Next to
the consultations carried out in 2015 and 2017, also policy discussions with
Member States and stakeholders were carried out in 2017.
The evaluation has been carried out on the basis of the best available data. Lack of
quantitative data has been, to the extent possible, counter-balanced with qualitative
assessment and considerations.
2.2. Implementation
MS had to transpose the directive into their national laws by 2007. However, certain MS
only finished the transposition process as late as 2009. Furthermore, due to technical
difficulties encountered by certain national authorities the first cross-border mergers in
these MS were not possible before 2012
254
.
In order to be able to assess the functioning of the Directive, in particular in terms of
effectiveness and efficiency, this section explains how MS have transposed those
provisions of the directive into their national legislation which are relevant for this
evaluation as they raise questions are regards the compliance of the directive with the
evaluation criteria (see below under point 2.3.).
Scope of application:
Although the Directive applies only to limited liability
companies, certain MS have expanded the scope to cover other company law
forms.
255
One quarter of MS has expanded the scope to additional company forms
(i.e. partnerships), such as Belgium, Italy and the UK.
256
The UK included general
unlimited companies and unregistered companies into the scope of cross-border
mergers. There have also been extensions of scope by some MS to cross-border
divisions.
257
Although the CBMD
258
states that a merger involves the transfer of all
assets and liabilities of companies
"being dissolved without going into liquidation",
EY Study on cross-border operations of companies, p. 55.
For a summary of the transposition in Member States and its timing see Bech-Bruun/Lexidale, 2013, p.
89 et seq.
255
Bech-Bruun/Lexidale, 2013, p. 27.
256
Idem p. 27, 98.
257
e. g. Belgium, France, Romania, Spain, and Finland, see: Bech-Bruun/Lexidale,
Study on the
Application of the Cross-border Mergers Directive,
September 2013, 102.
258
Article 2(2) CBMD.
254
253
150
 kom (2018) 0241 - Ingen titel
1900839_0152.png
most MS have decided also to include companies in liquidation. Only 5 MS have
excluded companies in liquidation from carrying out cross-border mergers
259
.
Employee participation:
Regarding the transposition of this procedure into national
law, although MS have transposed the general concept including the special
negotiating body and the standard rules, a considerable number of them have
modified the procedure (i.e. not transposing certain provisions or by transposing them
differently).
Creditor protection:
MS have adopted divergent measures leading to different level
of "adequate protection" guaranteed by the MS. The main differences between MS'
rules concern the date when the protection commences, its duration and its
consequence as well as the procedure itself. MS have adopted two different
approaches based on ex-ante and ex-post models. The former model
(ex-ante)
provides for protection during the period starting with the publication of the common
draft terms prior to the general shareholders meeting and ending at the point at which
the cross-border merger becomes legally effective. The latter model
(ex-post)
comprises mechanisms available after the cross-border merger has taken effect. There
are also differences regarding the substance of the protection offered to creditors.
While in certain MS creditors are entitled to veto the merger, others simply guarantee
a payment to them. In practice, the
ex ante
model is often coupled with a veto for
creditors whereas the
ex post
approach is not. More examples of divergences in
national creditor protection regimes are laid out in detail in Annex 4, point 2.1.
Minority shareholders' protection:
Most of the MS have made use of this provision,
but the rules and procedures differ. Depending on the MS, the procedure is initiated
either at the general meeting or on the date of the registration or publication of the
registration of the merger with the national registry.
260
Furthermore, the substance of
the protection in the MS is very diverse ranging from no special rules to rather
elaborate protection. There are MS that provide minority shareholders with exit rights
against cash compensation. More examples of divergences in national minority
shareholder protection regimes are laid out in detail in Annex 4, point 2.1.
2.3. Answers to the evaluation questions
2.3.1. Effectiveness
This subsection assesses to what extent the objectives of the CBMD
–
facilitating
mergers of limited liability companies incorporated in different MS through cost-
reduction and increased legal certainty and thus increasing the opportunities offered to
companies by the Single Market
–
have been achieved and if not, what were the factors
that hindered their achievement.
It has been found in the 2013 study
261
that following the introduction of the cross-border
merger rules in all MS on the basis of the CBMD, the number of cross-border mergers in
the EU has increased, counteracting a general trend of decreasing merger activity.
259
260
Cyprus, Hungary, Romania, Slovakia, and the UK, see: Bech-Bruun/Lexidale 2013, p. 108 .
Bech-Bruun/Lexidale, 2013, p. 48.
261
Bech-Bruun/Lexidale, 2013, p. 4
151
 kom (2018) 0241 - Ingen titel
1900839_0153.png
Between 2008 and 2012, merger activity has increased by 173 percent, from 132 CBMs
in 2008 to 361 in 2012, indicating that the new procedure has opened up a bottleneck in
economic activity within the EU and EEA by improving cross-border mobility. Recent
data collected through the business register interconnection results in estimations of
around 500 cross-border mergers carried out in 2017
262
which confirms the positive
trend.
Stakeholders (such as law firms, business registers and trade unions) interviewed for the
2013 study welcomed the new procedures, the procedural simplification and reported
lower costs and shorter timeframes due to the harmonised framework
263
.
In particular, it was found that the CBMD contributed to the cost savings for companies
by
264
: providing for procedural simplification (i.e. savings of unnecessary procedural
costs linked to the alternative procedures that had been chosen by companies before the
introduction of the CBMD); allowing that more rational business decisions were taken
(seizing business opportunities cross-border); lower agency costs (i.e. costs incurred from
asymmetric information within the merging companies, savings would here be due to
standardized information requirements in the draft terms of merger and the management
report). The introduced rules were considered to provide sufficient clarity, in particular
on procedural aspects, which enabled to cut costs of legal advice and the costs of lengthy
court proceedings or other unnecessary operations (especially issuing pre-merger
certificates by relevant authorities and publishing common draft terms of the cross-border
mergers on companies' web-site).
Based on the findings of the evaluation study and the stakeholder consultations, it can
therefore be concluded that the Directive has overall met its objective in facilitating
cross-border mergers across the EU. The Directive did not lay down, at the time when it
was adopted, other objectives than cutting costs and facilitating the cross-border mergers
(it just referred to the protection of members and others).
However, findings from the implementation in MS, the 2013 application study and the
various consultations undertaken raise questions as regards the effectiveness of some
provisions of the directive:
Scope:
Taking into that some MS have implemented the CBMD for a larger scope
than the one foreseen in the directive, and that some of the respondents to the 2015
and 2017 consultations, some researchers
265
and the European Parliament in its June
2017 resolution
266
asked for the scope of the CBMD to be broadened to cover
partnerships and cooperatives, it could be questioned whether the effectiveness of the
262
Current statistics for BRIS have collected from 11 countries the information that there have been 55
cross-border mergers in the past 4 months. This leads to an estimation of 55 x 3 = 165 mergers/year. 11
countries from which information is available equal about 1/3 of all countries using BRIS (EU+EEA). This
leads to an estimation of 165 x 3 = 495 mergers/year.
263
Bech-Bruun/Lexidale, 2013, p. 5-8, 47.
264
Bech-Bruun/Lexidale, 2013, p. 46-48.
265
J. Schmidt, EP Study 2016, p. 17.
266
http://www.europarl.europa.eu/sides/getDoc.do?type=TA&reference=P8-TA-2017-
0248&language=EN&ring=A8-2017-0190
152
 kom (2018) 0241 - Ingen titel
1900839_0154.png
directive could be increased by further enlarging the scope, e.g. to all companies
within the meaning of Article 54 TFEU
267
.
However, in practice, such alternative forms are rarely involved in mergers. The data
on mergers which have taken place reveals that 66 percent of the acquiring
companies and 70 percent of the merging companies involved in cross-border
mergers were private limited liability companies, whereas 32 percent of acquiring
companies and 28 percent of the merging companies involved in cross-border
mergers were public limited liability companies
268
. Also, the 2013 study found that,
based on the feedback from stakeholders, there does not seem to be a demand for a
revision of the directive in that regard
269
. Recent informal consultations in 2017 in
policy discussions with stakeholders and Member States confirmed this.
It can therefore be concluded that an extension of the scope of the directive would not
add to its effectiveness with a view to reaching its policy objective.
Creditor protection:
As described in subsection 2.2. ("Implementation"), MS have
adopted very divergent approaches on the basis of the existing CBMD as regards
creditor protection. The divergence between national rules can make it difficult or
impossible to meet certain steps of the procedure. For instance, problems arise when
a company situated in a Member State where the creditor protection period starts
prior to the general meeting which is due to approve the draft merger terms intends to
merge with a company in another Member State where the date starts after the
general meeting. Also, it might be impossible for the merging companies to meet the
6-month deadline laid down in the CMBD for submission of pre-merger certificates if
due to different creditor protection periods such a certificate has not been yet issued
in one of the MS concerned
270
.
Against this background, the 2013 application study found a number of complexities
in the current regime on creditor protection which were reported by stakeholders as
obstacles
271
, such as the starting date, duration, consequences and procedures as
regards creditor protection. Also in the 2015 public consultation, 80% of respondents
were in favour of harmonising the rules on creditors' rights including a preference for
granting guarantees/securities to creditors and for having the creditor protection
period start before the cross-border merger becomes
effective (‘ex-ante’). This is
confirmed by the results of the 2017 public consultation. All national public
authorities who replied were of the opinion that creditor protection measures should
be addressed. 80 % felt it important to harmonise procedural as well as material
aspects of creditor protection. Also businesses raised the need for harmonised rules
for creditor protection, while other stakeholders, such as trade unions preferred other
measures which related more directly to rights of employees. Also researchers
272
confirm that the resulting diverging national regimes and timeframes have proved to
267
See also the 2003 Commission proposal which aims at "enabling as many companies as possible to
benefit".
268
Bech-Bruun/Lexidale, 2013, p. 101.
269
Bech-Bruun/Lexidale, 2013, p. 98.
270
Examples from Bech-Bruun/Lexidale, 2013, p. 54.
271
Bech-Bruun/Lexidale, 2013, p. 52 et seq.
272
J. Schmidt, EP Study 2016, p. 18,.
153
 kom (2018) 0241 - Ingen titel
1900839_0155.png
be a major obstacle in practice and that a higher degree of convergence would likely
resolve most of the difficulties
273
.
Overall, the conclusion can be drawn that the lack of substantive harmonisation as
regards creditor protection in the current CBMD hampers the full achievement of the
policy objective of facilitating cross-border mergers.
Minority shareholder protection:
In view of divergent transposition of minority
shareholder protection as described in subsection 2.2. ("Implementation"), it can be
questioned whether the approach in the existing CBMD (no substantive
harmonisation) hampers the effectiveness of the existing regime. Taking into account
that a minority shareholder can own up to nearly half of the shares of the company,
the protection regime can be very costly and requires capital reserves if compensation
has to be paid, which illustrates the importance of this element for carrying out a
cross-border merger.
In interviews for the 2013 application study, business-related stakeholders regard
minority shareholder protection as a concern in cross-border mergers. In this context,
stakeholders also stated that if issues such as potential minority shareholders
invoking protections are not rectified in advance, the merger will not be carried out
because it would involve too many uncertainties.
274
In the 2015 consultation, 65% of
respondents who expressed an opinion were in favour of harmonising the rights of
minority shareholders. Also in the most recent 2017 public consultation, MS and
businesses considered the issue of the protection of minority shareholders as
important. Researchers
275
also confirm deficiencies in the current regime.
It can therefore be concluded that the lack of current substantive harmonisation of
minority shareholder protection rules creates an obstacle to the current CBMD fully
reaching its potential with a view to facilitating cross-border mergers.
The conclusion can therefore be drawn that while the objective of the CBMD has been
overall achieved, remedying the current lack of substantial harmonisation in particular as
regards creditor protection and minority shareholder protection could increase the
effectiveness of the instrument.
2.3.2. Efficiency
This subsection addresses the question to what extent the rules of the existing CMBD
have been cost effective and to what extent the costs of implementing the rules are
proportionate to the benefits achieved.
The benefits of cross-border merger rules consist in more legal certainty, more
predictability, less unnecessary cost for companies (see also above in subsection 2.3.1.).
More legal certainty means faster work for public authorities involved in such operations
(courts, notaries, business registers), especially as the law applicable in most cases is
273
274
Reynolds/Scherrer/Truli, Ex-post Analysis 2016, p. 41.
Bech-Bruun/Lexidale, 2013, p. 69.
275
J. Schmidt, EP Study 2016, p. 20; Reynolds/Scherrer/Truli, Ex-post Analysis 2016, p. 42.
154
 kom (2018) 0241 - Ingen titel
1900839_0156.png
clear-cut. As stated above, since the implementation of the rules, there has been a 173%
increase of cross-border mergers showing clearly the benefit of the new rules.
Cost savings identified in stakeholder interviews for the 2013 study
276
relate to
procedural simplification, lower agency costs, lower costs of legal advice and business
efficiency gains (for more details of the description of cost savings see above under
2.3.1).
The procedures set up under the CBMD also create compliance costs for companies (e.g.
for drawing up the draft terms of cross-border mergers, the report, costs for the
independent expert, for arrangements relating to employee, creditor and minority
shareholder protection). While, as explained under point 2.1.2, it is difficult to obtain
data as regards the concrete costs for carrying out a cross-border merger procedure, it is
important to note that compliance costs only arise for those companies which carry out a
cross-border merger procedure.
At the same time, the described increase in cross-border merger activity and the clear
stakeholder feedback that the CBMD has generated cost savings demonstrates that any
compliance costs are not a deterrent to cross-border activity, but stay below the above-
described cost savings.
However, sources used for the evaluation suggest that the disproportionality of such costs
with a view to the benefits achieved requires closer examination as regards the following
issues:
Creditor and minority shareholder protection:
It has been found that, due to the
divergent national rules, companies often face costly legal advice and a very long
delay to complete a merger due to the divergent national rules. For instance, while a
simple cross-border merger takes between 2 and 4 months, some mergers can take up
to 7 months depending on the MS involved
277
. This can be due to different protection
periods for stakeholders in different MS (as described above in subsection 2.2.
"Implementation"). The stakeholder views on the effectiveness of the current regime
on creditor and minority shareholder protection quoted under 3.2.1. as regards
effectiveness of these provisions are also relevant with a view to its efficiency. As
regards creditor and minority shareholder protection, the current regime is therefore
not efficient.
Only limited possibilities for simplified procedure:
Some stakeholders and research
argue
278
that
–
beyond the existing Article 15 CBMD
–
there are other circumstances
where meeting the requirements of the Directive is timely and costly and therefore a
"fast-track" procedure would be needed. For instance, drawing up a management
report is considered an unnecessary burden in cases where the merging companies
have no employees or the shareholders agree not to require that such a report. It is
estimated that drawing up such a report can amount to up to between €5,000 and
8,000 in Italy and that that legal advice for drawing up the necessary reports for a
276
277
Bech-Bruun/Lexidale, 2013, p. 46.
Bech-Bruun/Lexidale, 2013, p. 133.
278
Bech-Bruun/Lexidale, 2013, p. 85-86.
155
 kom (2018) 0241 - Ingen titel
1900839_0157.png
cross-border operation can sum up to
€ 8.000-12.000
in Belgium.
279
In the 2015
consultation, 62% of respondents who expressed an opinion were in favour of
introducing a “fast track” cross-border
merger procedure. In the 2017 consultation,
business organisations raised the simplification of rules (fast-track procedure) as one
of the points to be addressed in the existing CBMD. Also organisations of legal
professions raised this point.
Data and stakeholder input therefore lead to the conclusion that in certain
circumstances
–
where it would not be necessary to protect stakeholders through a
fully-fledged cross-border merger procedure
–
the described costs and burdens are
unnecessary where it would not be required for protecting the stakeholders concerned
to carry out a fully-fledged cross-border mergers procedure.
Employee participation rules:
Companies also consider the employee participation
procedure in the CBMD too complex and leading to unnecessary costs and delays
within the merger.
280
In particular, the negotiations on the employee participation
system may take more than 6 months. On the other hand, trade unions consider that
the existing rules on employee participation do not give enough protection for
employees, i.e. the procedural requirements should be increased. Also, a lack of
information to employees has been observed
281
.
Diverging perceptions on the functioning of the employee participation rules have
been confirmed by the 2017 consultation where business organisations raised the
need for simplified employee protection rules whereas trade unions were concerned
with strengthening employee participation. Stakeholder views are therefore not
conclusive as regards the cost-benefit proportionality of the existing employee
participation rules. In the absence of further data it can therefore not be concluded
that these are inefficient.
After all, the overall efficiency of the cross-border merger rules is positively assessed.
However, as regards creditor and minority protection, and the limited possibilities for
simplified procedures, it can be argued that the compliance costs exceed the benefits
achieved.
2.3.3. Relevance
This section assesses how well the objectives of the CBMD still match the current needs
and problems.
Companies that want to keep pace with the further increased globalisation and intensified
competition are required to expand cross-border. Cross-border mergers are one of the
279
280
EY study on cross-border operations of companies
E.g. Romanian and Lithuanian companies and legal advisors considered the rules on employee
participation as being very cumbersome or complex, Polish and Italian ones saw the employee participation
procedure as major obstacle for the completion of a cross-border merger, Bech-Bruun/Lexidale, 2013, p.
207, 213, 221, 226.
281
T. Biermeyer/M. Meyer, Identification of Cross-Border Mergers where the Issue of Employee
Participation has arisen (2008-2012), European Trade Union Institute, 2015.
156
 kom (2018) 0241 - Ingen titel
1900839_0158.png
most important ways to do that and the number of cross-border mergers is constantly
increasing. Mergers are used by companies for different purposes such as group
reorganisations
282
, cutting organisational costs as well as business-oriented
considerations in order to enjoy greater returns to scale, consolidated branding, or other
synergies between different business activities.
Enhanced cross-border activity, such as mergers, also increases the attractiveness of the
Single Market as an investment destination, not only for intra-EU investment but also for
investment from third countries. Clear and predictable EU rules and procedures provided
by the CBMD are essential in this respect.
Therefore, facilitating cross-border merger activity with a view to allowing companies to
better benefit from the opportunities the Single Market offers remains a valid objective.
At the same time, the protection of stakeholders involved in cross-border operations has
become more important as compared to the 2003 proposal. The 2005 directive
–
by also
referring to the protection of the interests of members and others
283
, as well as to
employee participation
284
–
acknowledged that the interests of stakeholders affected by
the cross-border mergers would need to be protected.
Today, it is among the Commission's priorities to not only create a fairer, but also a
deeper internal market. The initiative to revise substantive company law, which this
evaluation is accompanying, therefore includes in its general objective the aspect of
responsible use by companies of the opportunities offered by the Single Market and set
as one of its specific objectives the protection of stakeholders (employees, creditors,
minority shareholders and third parties).
2.3.4. Coherence
The rules enshrined in the CBMD create a logical procedure to be met in case of a cross-
border merger. The directives provides for necessary steps in the procedure and the
consequences of the cross-border merger. No rules have been identified which would be
contradictory; the rules are thus deemed to be internally coherent.
The rules are also considered to be coherent with other EU rules in company law.
Concerning the scope of application, the EU company law acquis generally applies to the
limited liability companies (public and/or private) as the CBMD. This is particular
matches with the existing disclosure requirements for companies, including for
accounting documents
285
.
As regards digital solutions in EU company law, the interconnection of business
registers
286
which provides for electronic communication between all MS' business
282
The EU cross-border merger rules (see below) are seen as an effective tool for internal reorganisation of
groups of companies and over a third of cross-border mergers appear to have been carried out within
groups, Bech-Bruun/Lexidale,
http://ec.europa.eu/internal_market/company/docs/mergers/131007_study-
cross-border-merger-directive_en.pdf
, p. 973.
283
Recitals 5, 8, 12 and 13 of the CBMD.
284
Article 16.
285
Directive (EU) 2017/1132, Chapter III.
286
Directive 2012/17/EU of the European Parliament and the Council of 13 June 2012 amending Council
Directive 89/666/EEC and Directives 2005/56/EC and 2009/101/EC of the European Parliament and of the
157
 kom (2018) 0241 - Ingen titel
1900839_0159.png
registers via a European central platform and went live on 8 June 2017 includes a use-
case concerning cross-border mergers: the register responsible for the registration of the
company resulting from the cross-border merger notifies without delay via the central
European platform the register of each of the merging companies that the cross-border
merger has taken effect. Stakeholders have raised the question whether additional
solutions could be provided by the business register interconnection, for instance
concerning the transmission of documents in the cross-border merger procedure. It
therefore appears that synergies between the cross-border merger rules and the rules on
the interconnection of business registers could be increased.
Finally, the cross-border merger rules are generally coherent with EU wider policies. The
Directive contributes to making the Internal Market deeper and fairer in line with the
Commission's priorities, including as spelled out in the Single Market Strategy. It also
contributes to increase the attractiveness of the Internal Market as an investment
destination by enhancing corporate mobility and investment opportunities and is thus in
line with the Investment Plan for Europe
287
.
2.3.5. EU added value
In the area of cross-border operations, the value of EU intervention is clearly additional
to the value that could be achieved by interventions initiated at national level.
If MS were to adopt rules on cross-border merger individually, these could not be
expected to be compatible. This was clearly observed at the time of the presentation of
the 2003 Commission proposal (see above under section 1.1.2. "Baseline scenario"). That
is why the cross-border merger activity only increased after the adoption of the common
rules (as described above by 173%). The rules on cross-border mergers have therefore
proven their EU added value by opening a procedural bottle-neck companies were
confronted with. The EU added value also lies in ensuring an equal treatment of limited
liability companies wishing to merge cross-border, and in ensuring legal certainty.
Also, the analysis of areas where the Directive does not provide for substantive
harmonisation (i.e. creditor protection and minority shareholder protection) in this
evaluation shows that MS' interventions in these areas are divergent, and this has
triggered a demand for harmonisation of those rules as explained above. This confirms
the additional value of intervention at EU level in this area of cross-border operations of
companies.
3. Conclusions
Overall, the current cross-border merger rules are evaluated positively as they are
generally effective, efficient, relevant, coherent and bring added value at EU level.
However, the analysis has identified that, based on the available evidence, the CBMD
does not reach its full potential in delivering on these objectives. Some of its rules are
Council as regards the interconnection of central, commercial and companies registers, OJ L 156,
16.6.2012, p.1; Directive 2012/17/EU has been repealed and replaced by Directive (EU) 2017/1132.
287
COM(2014) 903 final.
158
 kom (2018) 0241 - Ingen titel
ineffective and inefficient in achieving the objectives, mainly as (i) the directive does not
provide for substantive harmonisation in all relevant areas such as creditor and minority
shareholder protection and (ii) it does not fully explore the possibilities for simplified
procedures.
The evaluation indicated that the provisions of the CMBD have been less
effective
as
regards creditors and minority shareholder protection. The lack of substantive
harmonisation as regards creditors and minority shareholder protection creates
uncertainties and obstacles to cross-border merger procedures and thus hampers the
effectiveness of the CBMD with a view to the policy objective of facilitating cross-
border mergers.
Also, while the CBMD has largely been found to provide an
efficient
framework for
cross-border mergers, the evaluation shows that divergent procedures for creditors and
minority shareholders protection at national level create compliance costs and burden for
companies disproportionate to the benefits achieved for stakeholder protection. The
findings also suggest that there is a need to better align the requirements for carrying out
a cross-border merger procedure to the actual protection needs, i.e. to assess possibilities
for a simplified procedure where it would not be required for protecting the stakeholders
concerned to carry out a fully-fledged cross-border mergers procedure.
In addition, the
coherence
of the rules, in particular their synergies with neighbouring
legislation of the business register interconnection, would increase if cross-border merger
rules benefited more from the opportunities offered by digitalisation, in particular by the
interconnection of business registers.
As regards
relevance,
the objectives of the cross-border merger rules are still relevant,
but it appears useful, against the background of the overall Commission priorities, to pay
more attention to the protection of stakeholders' interests than in the 2005 directive.
In terms of
EU added value,
the experience with the CBMD shows that introducing
cross-border mergers rules at EU level considerably boosted cross-border merger activity
which demonstrates the clear added value of EU rules as opposed to individual national
solutions.
159
 kom (2018) 0241 - Ingen titel
1900839_0161.png
A
NNEX
6: O
VERVIEW OF
ECJ
CASE
-
LAW ON CROSS
-
BORDER MOBILITY OF COMPANIES
Case Number
Case Name
C-81/87
The Queen v Treasury and Commissioners of Inland Revenue, ex parte Daily Mail
and General Trust PLC
27 September 1988
The Daily Mail, a company resident in the UK wished to transfer its residence from
the UK to the Netherlands. By doing so, it wanted to avoid regular tax payments
foreseen in the UK when selling part of its assets and buying its own shares.
In 1984, the Daily Mail applied for consent to transfer its central management and
control to the Netherlands.
Different legislation existed between the two Member States. While in the
Netherlands no previous consent was needed, the UK 1970 Income and
Corporation Taxes Act required the Treasury’s consent to allow the transfer into
another Member State.
Following the Treasury’s dissenting opinion, the applicant initiated proceedings
before the High Court of Justice and claimed its right to transfer its central
management and control to another Member State without prior consent of the
Treasury, for the sake of Articles 52 and 58 of the EEC Treaty.
Date
Facts
Issues
1)
2)
Do Articles 52 and 58 of the EEC Treaty preclude a Member State from
obstructing the transfer of residence from a Member State to another in the
following cases:
where payment of tax upon profits or gains which have already arisen may
be avoided?
where payment of taw normally chargeable would be avoided if the
transfer occurred?
Does the Council Directive 73/148/EEC (on the abolition of restrictions on
movement and residence within the Community for nationals of Member States
with regard to establishment and the provision of services) give the right of
transfer to the companies?
Judgment
1. In the present state of Community law, Articles 52 and 58 of the Treaty, properly
construed, confer no right on a company incorporated under the legislation of a
Member State and having its registered office there to transfer its central
management and control to another Member State.
2. Council Directive 73/148 of 21 May 1973 on the abolition of restrictions on
movement and residence within the Community for nationals of Member States with
regard to establishment and the provision of services, properly construed, confers
no right on a company to transfer its central management and control to another
Member State.
Case Number
Case Name
Date
C-212/97
Centros Ltd v Erhvervs- og Selskabsstyrelsen
9 March 1999
160
 kom (2018) 0241 - Ingen titel
1900839_0162.png
Facts
Centros, a company incorporated in the UK, applied to register a branch in
Denmark.
Centros’ application was refused and considered by the Danish Trade and
Companies Board as an attempt to circumvent Danish rules and avoid payments on
minimum share capital. Moreover, the Board argued that the company did not carry
out any activity in the Member State of formation.
Centros started proceedings before the Østre Landsret and then the Højesteret,
which referred the question to the CJEU for a preliminary ruling.
Issues
The CJEU was asked to establish whether Articles 52, 56 and 58 of the Treaty
prohibit the refusal of registration of a branch of a company registered in another
Member State and wanting to carry on the entire business in the Member State of
new registration, considering that the purpose of this registration is to avoid
domestic legislation and that the company did not carry out any activity in the
Member State of first incorporation?
It is contrary to Articles 52 and 58 of the EC Treaty for a Member State to refuse to
register a branch of a company formed in accordance with the law of another
Member State in which it has its registered office but in which it conducts no
business where the branch is intended to enable the company in question to carry
on its entire business in the State in which that branch is to be created, while
avoiding the need to form a company there, thus evading application of the rules
governing the formation of companies which, in that State, are more restrictive as
regards the paying up of a minimum share capital. That interpretation does not,
however, prevent the authorities of the Member State concerned from adopting any
appropriate measure for preventing or penalising fraud, either in relation to the
company itself, if need be in cooperation with the Member State in which it was
formed, or in relation to its members, where it has been established that they are in
fact attempting, by means of the formation of a company, to evade their obligations
towards private or public creditors established in the territory of the Member State
concerned.
Judgment
Case Number
Case Name
Date
Facts
C-208/00
Überseering
5 November 2002
Überseering BV was a company incorporated in the Netherlands, registered in
1990 in the register of companies of Amsterdam and Haarlem and acquired in 1994
by two German nationals residing in Düsseldorf.
In 1996, the company requested compensation for defective work from a company
established in Germany, the Nordic Construction Company Baumanagement GmbH
(NCC).
Überseering started proceedings before the Regional Court in Germany, the action
was dismissed. The Court found that the company, acquired by German citizens,
had transferred its actual center of administration to Germany. It stated that, since it
was incorporated under Dutch law, it did not have legal capacity in Germany and
therefore could not bring legal proceedings before German courts.
161
 kom (2018) 0241 - Ingen titel
1900839_0163.png
The dispute resulted from the two contradictory theories followed by Member
States: the incorporation theory and the real seat theory, whether the incorporation
seat or the center of administration determines the legal capacity of the company.
The German Federal Court of Justice referred to the CJEU for a preliminary ruling.
Issues
1. Are Articles 43 EC and 48 EC to be interpreted as meaning that the freedom of
establishment of companies precludes the legal capacity, and capacity to be a party
to legal proceedings, of a company validly incorporated under the law of one
Member State from being determined according to the law of another State to
which the company has moved its actual centre of administration, where, under the
law of that second State, the company may no longer bring legal proceedings there
in respect of claims under a contract?
2. If the Court's answer to that question is affirmative:
Does the freedom of establishment of companies (Articles 43 EC and 48 EC)
require that a company's legal capacity and capacity to be a party to legal
proceedings is to be determined according to the law of the State where the
company is incorporated?’
Judgment
1. Where a company formed in accordance with the law of a Member State (‘A’) in
which it has its registered office is deemed, under the law of another Member State
(‘B’), to have moved its actual centre of administration to Member State B, Articles
43 EC and 48 EC preclude Member State B from denying the company legal
capacity and, consequently, the capacity to bring legal proceedings before its
national courts for the purpose of enforcing rights under a contract with a company
established in Member State B.
2. Where a company formed in accordance with the law of a Member State (‘A’) in
which it has its registered office exercises its freedom of establishment in another
Member State (‘B’), Articles 43 EC and 48 EC require Member State B to recognise
the legal capacity and, consequently, the capacity to be a party to legal proceedings
which the company enjoys under the law of its State of incorporation (‘A’).
Case Number
Case Name
Date
Facts
C-167/01
Inspire Art
30 September 2003
Inspire Art, a Private Limited Company formed and registered in the UK, opened a
branch in the Netherlands and requested registration of the branch in the Dutch
registry. The Dutch registry required however that Inspire Art was recognised as a
foreign company and fell under Dutch specific laws for foreign entities. According to
Dutch legislation there should be a statement added to that company's registration
in the commercial register that it is a formally foreign company.
Its arguments were that Inspire Art exclusively traded in the Netherlands and that its
intention apparently was to take advantage of the most favourable and less costly
rules amongst Member States.
Inspire Art refused with regards to Articles 43 and 48 of the EC Treaty.
The German Kantongerecht referred to the CJEU for a preliminary ruling.
Issues
Do Articles 43 and 48 of the EC Treaty preclude a Member State (in this case, the
Netherlands) to require additional conditions to the establishment of a branch of a
162
 kom (2018) 0241 - Ingen titel
1900839_0164.png
company, given that:
its law is less restrictive than the one of the MS of first incorporation (in
this case, the UK);
the company does all its activities in the MS where it set its branch (in this
case, the Netherlands) and therefore had no connection with the MS of
first incorporation (in this case, the UK)?
1. It is contrary to Article 2 of the Eleventh Council Directive 89/666/EEC of 21
December 1989 concerning disclosure requirements in respect of branches opened
in a Member State by certain types of company governed by the law of another
State for national legislation such as the Wet op de Formeel Buitenlandse
Vennootschappen (Law on Formally Foreign Companies) of 17 December 1997 to
impose on the branch of a company formed in accordance with the laws of another
Member State disclosure obligations not provided for by that directive.
2. It is contrary to Articles 43 EC and 48 EC for national legislation such as the Wet
op de Formeel Buitenlandse Vennootschappen to impose on the exercise of
freedom of secondary establishment in that State by a company formed in
accordance with the law of another Member State certain conditions provided for in
domestic company law in respect of company formation relating to minimum capital
and directors' liability. The reasons for which the company was formed in that other
Member State, and the fact that it carries on its activities exclusively or almost
exclusively in the Member State of establishment, do not deprive it of the right to
invoke the freedom of establishment guaranteed by the EC Treaty, save where the
existence of an abuse is established on a case-by-case basis.
Judgment
Case Number
Case Name
Date
Facts
C-411/03
SEVIC Systems AG
13 December 2005
SEVIC Systems AG, a public limited company established in Germany and Security
Vision Concept SA (‘Security Vision’), a public company established in Luxembourg
wished to merge without liquidation of the latter company and transfer of the whole
of its assets to SEVIC, without any change in the latter’s company name.
The application was rejected on the ground that German domestic law provided
only for mergers between legal entities established in Germany. SEVIC brought an
action against the decision before the Landgericht Koblenz.
Landgericht Koblenz decided to refer the question to the Court of Justice for a
preliminary ruling.
Issues
Are Articles 43 and 48 EC to be interpreted as meaning that it is contrary to
freedom of establishment for companies if a foreign European company is refused
registration of its proposed merger with a German company in the German register
of companies under Paragraphs 16 et seq. of the Umwandlungsgesetz (Law on
transformations), on the ground that Paragraph 1(1)(1) of that law provides only for
transformation of legal entities established in Germany?
Articles 43 EC and 48 EC preclude registration in the national commercial register
of the merger by dissolution without liquidation of one company and transfer of the
whole of its assets to another company from being refused in general in a Member
State where one of the two companies is established in another Member State,
whereas such registration is possible, on compliance with certain conditions, where
the two companies participating in the merger are both established in the territory of
Judgment
163
 kom (2018) 0241 - Ingen titel
1900839_0165.png
the first Member State.
Case Number
Case Name
C-196/04
Cadbury Schweppes plc and Cadbury
Commissioners of Inland Revenue
12 September 2006
Cadbury Schweppes plc, a company established in the United Kingdom, was the
parent company of the Cadbury Schweppes group which consists of companies
established in the United Kingdom, in other Member States and in third States, inter
alia two subsidiaries in Ireland. In the view of the national court, the subsidiary in
Ireland was incorporated in order not to fall within the application of certain United
Kingdom tax provisions on exchange transactions.
The United Kingdom tax authorities according to the national legislation on
controlled foreign companies (CFCs) claimed the corporation tax on the profits
made by subsidiary in the financial year ending 28 December 1996. The decision
was appealed by the company who maintained that the legislation on CFCs was
contrary to Articles 43 EC, 49 EC and 56 EC.
Special Commissioners of Income Tax, London, decided to refer the question to the
Court for a preliminary ruling.
Schweppes
Overseas
Ltd
v
Date
Facts
Issues
Do Articles 43 EC, 49 EC and 56 EC preclude national tax legislation such as that
in issue in the main proceedings, which provides in specified circumstances for the
imposition of a charge upon a company resident in that Member State in respect of
the profits of a subsidiary company resident in another Member State and subject
to a lower level of taxation?
Articles 43 EC and 48 EC must be interpreted as precluding the inclusion in the tax
base of a resident company established in a Member State of profits made by a
controlled foreign company in another Member State, where those profits are
subject in that State to a lower level of taxation than that applicable in the first
State, unless such inclusion relates only to wholly artificial arrangements intended
to escape the national tax normally payable. Accordingly, such a tax measure must
not be applied where it is proven, on the basis of objective factors which are
ascertainable by third parties, that despite the existence of tax motives that
controlled company is actually established in the host Member State and carries on
genuine economic activities there.
Judgment
Case Number
Case Name
Date
Facts
C-210/06
Cartesio
16 December 2008
Cartesio, a limited partnership formed in Hungary, applied for registration for the
transfer of its registered seat to Italy, (where it wished to transfer its head office,
while maintaining its activity under Hungarian law). The Hungarian Court of
Registration refused as this was not permitted under Hungarian domestic
legislation. Since Hungarian law did allow the Hungarian company to transfer its
164
 kom (2018) 0241 - Ingen titel
1900839_0166.png
seat abroad while continuing to be subject to Hungarian law as its personal law, it
was not possible that Cartesio could be still governed by the law of its incorporation
following the seat transfer.
Cartesio started proceedings before the Regional Court of Appeal (Szeged) and
claimed that the refusal was contrary to Articles 43 and 48 of the EC Treaty. The
Regional Court of Appeal asked the CJEU for a preliminary ruling.
Issues
Do Articles 43 and 48 of the EC Treaty preclude one Member State (in this case,
Hungary) from rejecting the application of a company formed under its legislation
but wanting to transfer its head office to another Member State?
Can a company request the transfer of seat relying directly on Community law?
Are national rules or practices which prevent a Hungarian company from
transferring its seat to another MS incompatible with Community law?
Judgment
1. A court such as the referring court, hearing an appeal against a decision of a
lower court, responsible for maintaining the commercial register, rejecting an
application for amendment of information entered in that register, must be
classified as a court or tribunal which is entitled to make a reference for a
preliminary ruling under Article 234 EC, regardless of the fact that neither the
decision of the lower court nor the consideration of the appeal by the referring
court takes place in the context of inter partes proceedings.
2. A court such as the referring court, whose decisions in disputes such as that in
the main proceedings may be appealed on points of law, cannot be classified as
a court or tribunal against whose decisions there is no judicial remedy under
national law, within the meaning of the third paragraph of Article 234 EC.
3. Where rules of national law apply which relate to the right of appeal against a
decision making a reference for a preliminary ruling, and under those rules the
main proceedings remain pending before the referring court in their entirety, the
order for reference alone being the subject of a limited appeal, the second
paragraph of Article 234 EC is to be interpreted as meaning that the jurisdiction
conferred on any national court or tribunal by that provision of the Treaty to
make a reference to the Court for a preliminary ruling cannot be called into
question by the application of those rules, where they permit the appellate court
to vary the order for reference, to set aside the reference and to order the
referring court to resume the domestic law proceedings.
4. As Community law now stands, Articles 43 EC and 48 EC are to be interpreted
as not precluding legislation of a Member State under which a company
incorporated under the law of that Member State may not transfer its seat to
another Member State whilst retaining its status as a company governed by the
law of the Member State of incorporation.
Case Number
Case Name
Date
Facts
C-378/10
VALE Építési kft
12 July 2012
Vale Costruzioni was a limited liability company governed by Italian law and
registered in the Italian commercial register, wanting to dissolve in Italy and
reincorporate under the Hungarian law with the name of Vale Építési. In the
application, the representative stated that VALE Costruzioni was the predecessor in
law to VALE Építési, and wished to have its Italian predecessor (Vale Costruzioni)
165
 kom (2018) 0241 - Ingen titel
1900839_0167.png
recorded in the register.
After denial of the application from the commercial court of first instance, then
confirmed by the Regional Court of Appeal of Budapest, the company lodged an
appeal before the Supreme Court with reference to Articles 49 and 54 of the TFEU.
The Supreme Court asked the CJEU for a preliminary ruling.
Issues
Must Articles 49 and 54 of the TFEU be interpreted as precluding legislation of one
Member State to prohibit a company established in another Member State to
transfer its seat into another? Could a Member State refuse to register the
predecessor of that company which originates in another Member State?
1. Articles 49 TFEU and 54 TFEU must be interpreted as precluding national
legislation which enables companies established under national law to convert,
but does not allow, in a general manner, companies governed by the law of
another Member State to convert to companies governed by national law by
incorporating such a company.
2. Articles 49 TFEU and 54 TFEU must be interpreted, in the context of cross-
border company conversions, as meaning that the host Member State is entitled
to determine the national law applicable to such operations and thus to apply
the provisions of its national law on the conversion of national companies
governing the incorporation and functioning of companies, such as the
requirements relating to the drawing-up of lists of assets and liabilities and
property inventories. However, the principles of equivalence and effectiveness,
respectively, preclude the host Member State from
–
refusing, in relation to cross-border conversions, to record the company which
has applied to convert as the ‘predecessor in law’, if such a record is made of
the predecessor company in the commercial register for domestic conversions,
and
– refusing to take due account, when examining a company’s application for
registration, of documents obtained from the authorities of the Member State of
origin.
Judgment
Case Number
Case Name
C-371/10
National Grid Indus BV v Inspecteur van de Belastingdienst Rijnmond/kantoor
Rotterdam.
29 November 2011
National Grid Indus was a limited liability company incorporated under Netherlands
law. On 15 December 2000 it decided to transfer its place of effective management
to the United Kingdom. After the transfer of its place of effective management the
company was deemed to be resident in the United Kingdom. As a consequence of
that Inspector of the Rijnmond tax service, Rotterdam office decided that National
Grid Indus should be taxed for the unrealised capital gains at the time of the
transfer of the company’s place of management.
National Grid Indus appealed the decision to the Rechtbank Haarlem (District
Court, Haarlem), which upheld the Inspector's decision. National Grid Indus
thereupon appealed to the Gerechtshof Amsterdam which asked the CJEU for a
preliminary ruling.
Date
Facts
Issues
1. If a Member State imposes on a company incorporated under the law of that
Member State which transfers its place of effective management from that Member
State to another Member State a final settlement tax in respect of that transfer, can
166
 kom (2018) 0241 - Ingen titel
1900839_0168.png
that company, in the present state of Community law, rely on Article 43 EC (now
Article 49 TFEU) against that Member State?
2. If the first question must be answered in the affirmative: is a final settlement tax
such as the one at issue, which is applied, without deferment and without the
possibility of taking subsequent decreases in value into consideration, to the capital
gains relating to the assets of the company which were transferred from the
Member State of origin to the host Member State, as assessed at the time of the
transfer of the place of management, contrary to Article 43 EC (now Article 49
TFEU), in the sense that such a final settlement tax cannot be justified by the
necessity of allocating powers of taxation between the Member States?
3. Does the answer to the previous question also depend on the circumstance that
the final settlement tax in question relates to a (currency) profit which accrued
under the tax jurisdiction of the Netherlands, whereas that profit cannot be reflected
in the host Member State under the tax system in force there?’
Judgment
1. A company incorporated under the law of a Member State which transfers its
place of effective management to another Member State, without that transfer
affecting its status of a company of the former Member State, may rely on
Article 49 TFEU for the purpose of challenging the lawfulness of a tax imposed
on it by the former Member State on the occasion of the transfer of the place of
effective management.
2. Article 49 TFEU must be interpreted as:
–
not precluding legislation of a Member State under which the amount of tax on
unrealised capital gains relating to a company’s
assets is fixed definitively,
without taking account of decreases or increases in value which may occur
subsequently, at the time when the company, because of the transfer of its
place of effective management to another Member State, ceases to obtain
profits taxable in the former Member State; it makes no difference that the
unrealised capital gains that are taxed relate to exchange rate gains which
cannot be reflected in the host Member State under the tax system in force
there;
–
precluding legislation of a Member State which prescribes the immediate
recovery of tax on unrealised capital gains relating to assets of a company
transferring its place of effective management to another Member State at the
very time of that transfer.
Case Number
Case Name
Date
Facts
C-106/16
Polbud
-
Wykonawstwo
25 October 2017
Polbud – Wykonawstwo, a Polish private limited company decided to move its
registered office to Luxembourg. It applied for the opening of the winding-up
procedure, as required by the Polish Commercial Code after the resolution on
moving the register office to another State (in order to be struck off from the
business register). Subsequently, it successfully applied to be registered in the
Luxembourg business register as a s.p.r.l. company without completing the winding
up procedure in Poland. The Polish business register however dismissed the final
application to strike off the company from the business register because the
company did not prove that the winding up procedure had been completed.
Polbud – Wykonawstwo appealed to the Sąd Najwyższy (Supreme Court) which
asked the CJEU for a preliminary ruling.
167
 kom (2018) 0241 - Ingen titel
1900839_0169.png
Issues
1. Do Articles 49 and 54 of the Treaty on the functioning of the European Union
preclude the application by a Member State, in which a commercial company
(public limited company) was initially incorporated, of provisions of national law
which make removal from the commercial register conditional on the company
being wound up after liquidation has been carried out, if the company has been
reincorporated in another Member State pursuant to a shareholders’ decision to
continue the legal personality acquired in the State of initial incorporation?
2. If the answer to that question is in the negative: Can Articles 49 and 54 of the
Treaty on the functioning of the European Union be interpreted as meaning that the
requirement under national law that proceedings for the liquidation of the company
be carried out — including the conclusion of current business, recovery of debts,
fulfilment of obligations and sale of company assets, satisfaction or securing of
creditors, submission of a financial statement on the conduct of those acts, and
indication of the person to whom the books and documents are to be entrusted —
which precede the winding-up thereof, which occurs on removal from the
commercial register, is a measure which is appropriate, necessary and
proportionate to a public interest deserving of protection in the form of safeguarding
of creditors, minority shareholders, and employees of the migrant company?
3. Must Articles 49 and 54 of the Treaty on the functioning of the European Union
be interpreted as meaning that restrictions on the freedom of establishment include
a situation in which — for the purpose of conversion to a company of another
Member State — a company transfers its registered office to that other Member
State without changing its place of principal establishment, which remains in the
State of initial incorporation?
Judgment
1. Articles 49 and 54 TFEU must be interpreted as meaning that freedom of
establishment is applicable to the transfer of the registered office of a company
formed in accordance with the law of one Member State to the territory of
another Member State, for the purposes of its conversion, in accordance with
the conditions imposed by the legislation of the other Member State, into a
company incorporated under the law of the latter Member State, when there is
no change in the location of the real head office of that company.
2. Articles 49 and 54 TFEU must be interpreted as precluding legislation of a
Member State which provides that the transfer of the registered office of a
company incorporated under the law of one Member State to the territory of
another Member State, for the purposes of its conversion into a company
incorporated under the law of the latter Member State, in accordance with the
conditions imposed by the legislation of that Member State, is subject to the
liquidation of the first company.
168
 kom (2018) 0241 - Ingen titel
1900839_0170.png
A
NNEX
7: O
VERVIEW OF
M
EMBER
S
TATES
'
POSITIONS ON THE QUESTIONS OF SEAT AND
CONNECTING FACTORS
Member State
National approaches in
substantive company law
requiring only the registered
office or both registered office
and real seat as conditions for
incorporation of companies
288
both registered office and real seat
both registered office and real seat
only registered office
only registered office
only registered office
only registered office
only registered office
National laws
allowing cross-
border transfer
of registered
office
289
National approaches to
conflict of laws
290
-
connecting factor
(for
EU/EEA cases the
incorporation theory should
apply in line with ECJ case
law)
'real seat'
'real seat'
incorporation theory
incorporation theory
incorporation theory
incorporation theory
leaning towards
incorporation theory, but not
clear
incorporation theory, but not
clear
Austria
Belgium
Bulgaria
Croatia
Cyprus
Czech
Republic
Denmark
no
yes
no
no
yes
yes
yes
Estonia
mixed system
(only requires registered office in
general but some link
between the company’s activities
and its registered office may be
necessary depending on the
interpretation of EE rules))
only registered office
mixed system
(traditionally required both
registered office and real seat; but
now this approach of requiring
both seats is mainly applied for the
benefit of third parties/in case of
fraud; otherwise, the registered
office is the main connecting
factor)
mixed system
no
Finland
France
no
yes
incorporation theory
incorporation theory, with
some elements of real seat to
protect third parties
291
Germany
288
no
EU/EEA: incorporation
On the basis of information in the Study on the Law Applicable to Companies, LSE, 2017, the European
Added Value Assessment - Directive on the cross-border
transfer of a company’s registered office 14th
Company Law Directive (European Parliament) and additional research.
289
On the basis of the 2013 Lexidale study on cross-border mergers directive, the 2012 the European
Added Value Assessment - Directive on the cross-border
transfer of a company’s registered office 14th
Company Law Directive (European Parliament) and additional research.
290
Study on the law applicable to companies.
291
According to FR position taken in meeting of 24 June.
169
 kom (2018) 0241 - Ingen titel
1900839_0171.png
Member State
National approaches in
substantive company law
requiring only the registered
office or both registered office
and real seat as conditions for
incorporation of companies
288
(DE used to require both registered
office and real seat but since 2008
DE companies can transfer their
real seat and carry out all business
abroad while having their
registered office in DE)
National laws
allowing cross-
border transfer
of registered
office
289
National approaches to
conflict of laws
290
-
connecting factor
(for
EU/EEA cases the
incorporation theory should
apply in line with ECJ case
law)
theory
Non-EU/EEA: real seat
Greece
mixed system (real seat relevant for
most companies, e.g. private and
public companies; registered office
required for the newly introduced
IKE-PC
company form; EL
companies can transfer real seats
abroad)
only registered office (previously
both registered office and real seat)
only registered office
mixed system (real seat can be
located abroad but general
meetings normally required at the
place of registered office
–
unless
the articles of association provide
otherwise)
mixed system (in theory both
registered office and real seat
required but de facto more focus on
registered office)
mixed system (LT company law
based on the presumption that the
registered office, the real seat, and
the main business place coincide
but in practice this is not required)
mixed system (national companies
may have real seat outside of LUX;
both registered office and real seat
are required but the latter usually
means that board meetings take
place in
LUX even if day-today
management is conducted from
abroad)
only registered office
only registered office
yes
real seat
Hungary
Ireland
Italy
no
no
yes
incorporation theory
incorporation theory
incorporation theory, but not
entirely clear
Latvia
no
real seat, but de facto focus
is on registered seat
Lithuania
no
incorporation theory
Luxembourg
yes
real seat, but presumption
that real seat is at the place
of registration
Malta
Netherlands
yes
no but
deliberations on a
national draft law
on cross-border
conversions are
incorporation theory
incorporation theory
170
 kom (2018) 0241 - Ingen titel
1900839_0172.png
Member State
National approaches in
substantive company law
requiring only the registered
office or both registered office
and real seat as conditions for
incorporation of companies
288
National laws
allowing cross-
border transfer
of registered
office
289
National approaches to
conflict of laws
290
-
connecting factor
(for
EU/EEA cases the
incorporation theory should
apply in line with ECJ case
law)
incorporation theory
292
, but
not entirely clear
ongoing
Poland
mixed system (traditionally both
registered office and real seat was
required; ‘seat’ of a company is
required under substantive
company law but without further
specification. Legal scholars
divided between whether only
registered office or both seats are
required but the former view has
become dominant)
registered office (no specific
connection of PT companies with
the domestic territory required; PT
companies can transfer their real
seat into another Member State)
registered office (there seems to be
no requirement of a link between
the company’s activities and its
registered office)
only registered office
both registered office and real seat
(some commentators argue that
private and public companies need
to have both the registered office
and real seat in SI and others
–
that
the real seat can be located outside
of SI)
both registered office and real seat
no
Portugal
yes
real seat, but not applied in
practice for EU/EEA cases
Romania
no
real seat
Slovakia
Slovenia
yes
no
incorporation theory
incorporation theory, but not
entirely clear
Spain
yes
leaning towards
incorporation theory, but not
entirely clear
incorporation theory
incorporation theory
Sweden
United
Kingdom
only registered office
only registered office
no
no
292
According to PL government expert in the meeting of 26 June.
171
 kom (2018) 0241 - Ingen titel
1900839_0173.png
A
NNEX
8: M
ETHODOLOGY OF KEY
CROSS
-
BORDER CONVERSIONS
ASSUMPTIONS FOR CROSS
-
BORDER DIVISIONS AND
8.1 Baseline estimations
–
Volume methodological assumptions
8.1.1
Cross-border transfers assumptions
In order to estimate the annual volume of cross-border transfers in the EU, the following
sources of information were gathered and utilized:
293
Statistics on annual cross-border transfers between 2010 and 2016 were provided
by business registers for 4 Member States (BE, CZ, DK and LT).
Statistics on annual domestic transfers between 2010 and 2016, provided by
business registers in 16 Member States (BE, CY, CZ, DK, EE, FI, IE, HR, HU,
IT, LT, MT, NL, RO, SE, UK);
Statistics on the total number of companies in the EU, collected from Eurostat;
Two qualitative parameters: the attractiveness of Member States in terms of
foreign direct investments and the complexity of the procedures, as estimated by
the Study team following collection of Member State Factsheets.
Estimation of domestic transfers for the 28 Member States
Concerning domestic transfers, business registers of 16 Member States (BE, CY, CZ,
DK, EE, FI, IE, HR, HU, IT, LT, MT, NL, RO, SE, UK) were able to provide specific
data. In order to estimate the number of national transfers for the Member States for
which statistics were not available, it is estimated the average percentage of national
transfers per year among the total number of companies in the Member States for which
data were available. The obtained percentage was then applied to numbers of companies
(available for all member states thanks to Eurostat database) in order to estimate the
missing data of national transfers per year.
The graph below shows the number of national transfers estimated for the 28 Member
States, on the basis of the two different sources. As illustrated, the estimated number of
national transfers varies from one Member State to another.
293
EY study on cross-border operations of companies, p. 19.
172
 kom (2018) 0241 - Ingen titel
1900839_0174.png
Figure
1
: Estimated number of domestic transfers in 2016 in the 28 Member States
585 239
334 988
177 474
117 623
31 757
17 735
11 305
28 953
14 501
44 081
8 520
5 731
5 610
3 420
1 576
72 208
60 000
40 969
29 922
18 055
15 665
14 119
9 674
5 877
5 610
3 937
2 005
1 499
Source: Data collected by business registers (BE, CY, CZ, DK, EE, FI, IE, HR, HU, IT, LT, MT, NL, RO,
SE, UK) and EY estimations (AT, BG, DE, ES, EL, FR, PL, PT, SK, SI, LV, LU)
8.1.2
Cross-border divisions assumptions
Information on cross border divisions was available for only 7 Member States. In order to
estimate the annual volume of cross-border divisions in the EU, the following sources of
information were gathered and utilised:
294
Statistics on annual cross-border divisions between 2010 and 2016, provided by
business registers for 7 Member States (BE, CY, CZ, DK, FR, LT, LV, SE);
Statistics on annual domestic divisions between 2010 and 2016, provided by
business registers in 16 Member States (BE, BG, CY, CZ, DK, IE, EE, HU, FI,
IT, LT, MT, PL, RO, SE, UK);
Statistics on the total number of companies in the EU, collected from Eurostat;
Two qualitative parameters: the attractiveness of Member States in terms of foreign
direct investments and the complexity of the procedures, as estimated by the Study team
following collection of Member State Factsheets
Estimation of domestic divisions for the 28 Member States
Concerning domestic divisions, business registers of 16 Member States (BE, BG, CY,
CZ, DK, IE, EE, HU, FI, IT, LT, MT, PL, RO, SE, UK) were able to provide specific
data. In order to estimate the number of national divisions for the Member States for
which statistics were not available, the EY Study team estimated the average percentage
of national divisions per year among the total number of companies in the Member States
for which data were available. The obtained percentage was then applied to numbers of
companies (available for all member states thanks to Eurostat database) in order to
estimate the missing data of national divisions per year.
The graph below shows the number of national divisions estimated for the 28 Member
States, according to the different sources. As illustrated in the graph below, the estimated
number of domestic divisions vary from one Member State to another.
294
EY study on cross-border operations of companies, p. 25.
173
 kom (2018) 0241 - Ingen titel
1900839_0175.png
12 848
1 888
1 159 869
510 491 469 465 251 238 227 163
162
95
94
92
89
76
33
32
25
15
11
5
4
4
0
0
8.1.3 Estimation of cross-border divisions and transfers for the 28 Member States
Concerning cross-border transfers, business registers of 4 Member States (BE, CZ, DK,
LT) were able to provide specific data. In regards to cross-border divisions, the business
registers from 8 Member States provided data (BE, CY, CZ, DK, FR, LT, LV and SE). In
order to estimate the number of cross-border transfers and cross-border divisions in the
Member States for which statistics were not available, the EY Study team assumed that
the number of cross-border transfers was a function of the number of domestic transfers
according to the following equation:
295
Number of cross-border transfers = F * Avg * Number of domestic transfers
Number of cross-border divisions = F * Avg * Number of domestic divisions
F, is a function of the attractiveness of the Member State and the complexity of
the procedure:
Two qualitative parameters built on a 3 level scale and estimated via interviews
with stakeholders in Member States. The attractiveness of the Member State is
based on the total number of foreign direct investments
–FDI-
projects inside the
Member State
296
. The complexity of the procedure is linked to the regulatory
requirements of each country, it might be linked to data communication
requirements, legal formalization (some countries like the UK are demanding to
go through the court
–
not only a notary), dissuasive measurement as a strong
right of entry, etc. and was estimated on the basis of the information provided by
the 28 EY legal experts when completing the Member States Fiches.
295
296
EY study on cross-border operations of companies, p. 26.
EY Attractiveness Annual Barometer (http://www.ey.com/gl/en/issues/business-environment/ey-
attractiveness-surveys)
174
 kom (2018) 0241 - Ingen titel
1900839_0176.png
Avg, the average number of cross border transfers and divisions as a percentage
of domestic ones with available data. AVG is equal to 0,04%. for transfers and
7% for divisions.
Number of domestic transfers, calculated previously or given by the business
registers of 12 Member States.
The table below shows for each Member State the value of F, the attractiveness ranking
(due to foreign direct investment projects and jobs and the EY barometers measuring the
attractiveness of Member States) and the resulting percentage in respect to cross-border
conversions.
Table 1 : Complexity of procedures and attractiveness per Member State
Process
complexity
(1
–
simple; 3
–
complex)
1
3
3
2
2
3
3
2
3
1
1
2
3
1
3
2
2
2
2
1
2
2
2
3
Ranking
(EY
barometer)
>19
2
>19
8
>19
4
3
>19
14
>19
>19
>19
12
>19
6
>19
5
18
10
>19
17
9
13
1
F
Member State
Bulgaria
Germany
Estonia
Ireland
Greece
Spain
France
Croatia
Italy
Cyprus
Latvia
Luxembourg
Hungary
Malta
Netherlands
Austria
Poland
Portugal
Romania
Slovenia
Slovakia
Finland
Sweden
United Kingdom
0,03%
0,03%
0,00%
0,09%
0,02%
0,03%
0,03%
0,02%
0,09%
0,03%
0,03%
0,02%
0,02%
0,03%
0,05%
0,02%
0,16%
0,02%
0,09%
0,03%
0,02%
0,09%
0,09%
0,03%
Source: Eurostat, Business registers and EY analysis. Complexity level is based in our appreciation of
interviews and ranking is based on EY attractiveness barometer
175
 kom (2018) 0241 - Ingen titel
1900839_0177.png
Thus, it was possible to estimate the number of cross-border transfers in 2016 in all
Member States. As it is illustrated in the graph below, the number of cross-border
transfers occurring annually varies from one Member State to another, ranging to
approximatively 186 in the United Kingdom to 0 in Luxembourg, Estonia and Czech
Republic. The total number amounts 575
297
.
Figure
2
: Estimation of the number of cross-border transfers per Member State in
186
64
56
42
37
30
29
28
23
17
15
14
6
6
4
4
3
3
2
2
1
1
1
1
1
0
0
0
2016
Sources: Data collected by business registers (BE, CZ, DK, LT); data collected from national expert
estimation (NL), data collected from Case Studies (HU), EY estimations (AT, BG, CY, DE, EE, EL, ES, HR,
FI, FR, IE, IT, LV, LU, MT, PL, PT, RO, SI, SK, SE, UK)
EY's expert consultation agreed that, across the EU,
the range of volume was between
350
–
900 cross-border transfers per year.
Estimation of cross-border divisions for the 28 Member States
In respect of cross-border divisions, the table below shows for each Member State the
value of F, the attractiveness ranking (thanks to FDI projects and jobs and EY
barometers) and the resulting percentage.
298
Table 2 : Complexity of procedures and attractiveness per Member State
Process
complexity
(1
–
simple;
3
–
complex)
2
Member State
Ranking
F
Bulgaria
14
3,5%
297
If we consider the sensitivity of the 2 qualitative parameters of the formula presented above, a range
between 350 and 900 should be considered
298
EY study on cross-border operations of companies, p. 26.
176
 kom (2018) 0241 - Ingen titel
1900839_0178.png
Member State
Process
complexity
(1
–
simple;
3
–
complex)
3
2
2
2
3
2
2
3
2
2
2
1
2
2
2
2
2
2
2
2
Ranking
F
Germany
Estonia
Ireland
Greece
Spain
France
Croatia
Italy
Latvia
Luxembourg
Hungary
Malta
Netherlands
Austria
Poland
Portugal
Romania
Slovenia
Slovakia
Finland
3
>19
10
>19
8
5
>19
18
>19
>19
9
>19
>19
12
2
>19
4
>19
11
>19
>19
2,6%
1,0%
3,5%
1,0%
1,3%
6,5%
1,0%
0,4%
1,5%
1,0%
3,0%
2,6%
1,0%
3,0%
6,0%
1,0%
6,0%
1,0%
3,0%
1,0%
0,4%
United Kingdom
3
Source: Eurostat, Business registers and EY analysis
Thus, it is estimated the number of cross-border divisions in 2016 in all Member States.
The figure below summarises the results and shows that the estimated number varies
from one Member State to another and ranging between 55 Sweden to 0 in 14 Member
States. The total number amounts 106.
299
Figure
3
: Estimation of the number of cross-border divisions per Member State in
55
9
9
6
6
4
4
3
3
3
1
1
1
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
299
If we consider the sensitivity of the 2 qualitative parameters of the formula presented above, a range
between 106 and 344 cross-border divisions occur annually in the EU. Following discussions with the
economic and legal experts, it was estimated that the low range better reflected the reality
177
 kom (2018) 0241 - Ingen titel
1900839_0179.png
2016
Sources: Data collected from business registers (BE, CY, CZ, DK, FR, LT, LV, SE), EY estimations (AT,
BG, DE, EE, EL, ES, FI, HR, HU, IE, IT, LU, MT, NL, RO, PL, PT, SI, SK, UK)
Following discussions with the experts,
it was estimated that across the EU, there are
approximatively 50
-
200 direct cross-border divisions per annum.
8.2
Baseline Estimation
–
Costs for cross-border divisions and cross-border
transfers
According to the information collected from the Member State fiches, the procedure to
undertake a cross-border operation is more expensive for companies, as expected, than
undertaking a national procedure. Given the complexity of the exercise, it was difficult to
obtain a precise idea of costs per operation from the business registers. Indeed, this cost
depends on many parameters, with this information unavailable. This cost depends on the
type and the size of the company, hosting and home countries, current procedures,
registration fees, etc.
The objective of this section is to estimate an average range per Member State of the
overall cost of a transfer. This cost has been divided into three main categories:
300 301
60% for
legal advisory costs
(tax advisory costs are excluded
–
taking into
account direct costs of the transfer after the decision took place;
5% for
registration costs
within public administrations;
35% for
costs related to the execution of the transfer
(production of
documents, organization of general meetings, etc.) in man days.
In terms of methodology used, a standard cost of legal advisory and registration fees was
initially estimated as well as the number of man-days required to complete the
transaction. These three terms were then weighted to the complexity of the procedure and
to the cost of the man-day applied in each member state (on the basis of the average
annual salaries obtained thanks to the Eurostat database).
300
301
EY study on cross-border operations of companies, pp. 24 and 26.
The assumptions made were validated by the EY's Expert Panel.
178
 kom (2018) 0241 - Ingen titel
1900839_0180.png
Figure 4: Estimation of the cost (in k€) of a cross-border
transfer of registered office per Member
State
Source: EY estimations
The average cost per unit at EU level is estimated at between
€20,000 and €40,000
depending on the Member States involved and on the companies. Especially, when a
procedure requires a validation by the court, cost can significantly increase (like in the
United Kingdom).
302
Figure 5: Estimation of the cost (in k€) of a cross-border
division of registered office per Member
State:
Source: EY estimations
*Italian estimation is biased because of the large number of companies. The estimated figure does not
correspond to reality, so it has been discarded from the total (according to EY's expert panel opinion)
302
EY study on cross-border operations of companies, p. 24.
179
 kom (2018) 0241 - Ingen titel
1900839_0181.png
The average cost per unit within the EU is estimated to be between
€55,000 and €70,000
depending on the Member States and type of company involved. Especially, when a
procedure requires a validation by the court, the cost can significantly increase, like in
Germany and the United Kingdom).
303
Cross-border conversions are estimated to cost between 130%
-
180% a national
conversion procedure
304
Cross-border divisions are estimated to cost between 130%
-
200% a national
division procedure
305
These figures are based on comparisons between costs a national and cross-border
procedure for Member States that have direct procedures for both of the operations.
8.3
Limitations of Estimations
It should be noted that that the baseline volumes for both cross-border divisions and
cross-border conversions only concerns
direct
procedures. For divisions this concerns
operations through existing cross-border procedures at MS level (CZ, DK and FI),
analogous application of the national division procedures (AT, BE, BU, ES, FR, HR, LT,
PT and SE) and the CBMD (AT, BE, IT, LT, NL, PT and SE). Similarly, rationale
applies for cross - border conversions.
Due to the difficulties in estimating the number of cross-border mergers at EU level and
isolating the mergers that used to achieve the result as a cross-border division or cross-
border transfer, a significant volume of indirect operations were not taken into account.
Therefore, in reality the overall cost savings will be significantly higher given that the
costs of an additional merger amount to approximately €80,000
-
€100,000.
306
Similar rationale applies to conversions carried out through an SE transfer where the
procedure for the transfer, without accounting for the creation of the SE, amounts to
approximately €30,000.
307
8.4
Estimation of Impacts
The impacts of a new procedure for cross-border conversions were estimated on the basis
of assumptions of 3 scenarios:
303
304
Scenario 1: Increase of volume of 20% per year
Scenario 2: Increase of volume of 30% per year
Scenario 3: Increase of volume of 40% per year
EY study on cross-border operations of companies, p. 28.
EY study on cross-border operations of companies, p. 102
305
EY study on cross-border operations of companies, p. 117.
306
EY study on cross-border operations of companies, p. 56.
307
EY study on cross-border operations of companies, p. 66.
180
 kom (2018) 0241 - Ingen titel
1900839_0182.png
The assumption of a 30% increase as a mid-scenario is based on the finding that the
introduction of procedural rules for cross-border mergers led to in an increase of 173% of
merger activity over 5 years. The following table provides an overview of the estimated
cost savings per year for companies:
Cross-border Conversions Cost Savings
Year
Operational cost
reductions at low
volume (350
operations)
Operational cost
reductions at low
volume (900
operations)
Operational cost
reductions at low
volume (350
operations)
Operational cost
reductions at low
volume (900
operations)
Operational cost
reductions at low
volume (350
operations)
Operational cost
reductions at low
volume (900
operations)
Operational cost
reductions at low
volume (350
operations)
Operational cost
reductions at low
volume (900
operations)
Operational cost
reductions at low
volume (350
operations)
Operational cost
reductions at low
volume (900
operations)
Operational cost
reductions at low
volume (350
operations)
Operational cost
reductions at low
volume (900
operations)
2016
2017
2018
2019
2020
2021
Total
Scenario 1 (Baseline Volume + 20%) with €12,000 cost reductions
€4,200,000
€5,040,000
€6,048,000
€7,257,600
€8,709,120
€10,450,944
€41,705,664
€10,800,000
€12,960,000
€15,552,000
€18,662,400
€22,394,880
€26,873,856
€107,243,136
Scenario 1 (Baseline Volume + 20%) with €19,000 cost reductions
€6,650,000
€7,980,000
€9,576,000
€11,491,200
€13,789,440
€16,547,328
€66,033,968
€17,100,000
€20,520,000
€24,624,000
€29,548,800
€35,458,560
€42,550,272
€169,801,632
Scenario 2 (Baseline Volume + 30%) with €12,000 cost
reductions
€4,200,000
€5,460,000
€7,098,000
€9,227,400
€11,995,620
€15,594,306
€53,575,326
€10,800,000
€14,040,000
€18,252,000
€23,727,600
€30,845,880
€40,099,644
€137,765,124
Scenario 2 (Baseline Volume + 30%) with €19,000 cost reductions
€6,650,000
€8,645,000
€11,238,500
€14,610,050
€18,993,065
€24,690,985
€84,827,600
€17,100,000
€22,230,000
€28,899,000
€37,568,700
€48,839,310
€63,491,103
€218,128,113
Scenario 3 (Baseline Volume + 40%) with €12,000 cost reductions
€4,200,000
€5,880,000
€8,232,000
€11,524,800
€16,134,720
€22,588,608
€68,560,128
€10,800,000
€15,120,000
€21,168,000
€29,635,200
€41,489,280
€58,084,992
€176,297,472
Scenario 3
(Baseline Volume + 40%) with €19,000 cost reductions
€6,650,000
€9,310,000
€13,034,000
€18,247,600
€25,546,640
€35,765,296
€108,553,536
€17,100,000
€23,940,000
€33,516,000
€46,922,400
€65,691,360
€91,967,904
€279,137,664
181
 kom (2018) 0241 - Ingen titel
1900839_0183.png
The impacts of a new procedure for cross-border divisions were estimated on the basis of
assumptions of 3 scenarios:
Scenario 1: Increase of volume of 10% per year
Scenario 2: Increase of volume of 20% per year
Scenario 3: Increase of volume of 30% per year
The following table provides an overview of the estimated cost savings per year for
companies:
Cross-border Divisions Cost Savings
Year
Volume (Low) +
10%
Operational cost
reductions at
low volume (50
operations)
Operational cost
reductions at
High volume
(200 operations)
Operational cost
reductions at
low volume (50
operations)
Operational cost
reductions at
High volume
(200 operations)
Operational cost
reductions at
low volume (50
operations)
Operational cost
reductions at
High volume
(200 operations)
Operational cost
reductions at
low volume (50
operations)
Operational cost
reductions at
High volume
(200 operations)
Operational cost
reductions at
low volume (50
operations)
Operational cost
reductions at
High volume
(200 operations)
2016
2017
2018
2019
2020
2021
Total
Scenario 1 (Baseline Volume + 10%) with €12,000 cost reductions
50
55
61
67
73
81
386
€600,000
€660,000
€726,000
€798,600
€878,460
€966,306
€4,629,366
€2,400,000
€2,640,000
€2,904,000
€3,194,400
€3,513,840
€3,865,224
€18,517,464
Scenario 1 (Baseline Volume + 10%) with €37,000 cost reductions
€1,850,000
€2,035,000
€2,238,500
€2,462,350
€2,708,585
€2,979,444
€14,273,879
€7,400,000
€8,140,000
€8,954,000
€9,849,400
€10,834,340
€11,917,774
€57,095,514
Scenario 2 (Baseline Volume + 20%)
with €12,000 cost reductions
€600,000
€720,000
€864,000
€1,036,800
€1,244,160
€1,492,992
€5,957,952
€2,400,000
€2,880,000
€3,456,000
€4,147,200
€4,976,640
€5,971,968
€23,831,808
Scenario 2 (Baseline Volume + 20%) with €37,000 cost reductions
€1,850,000
€2,220,000
€2,664,000
€3,196,800
€3,836,160
€4,603,392
€18,370,352
€7,400,000
€8,880,000
€10,656,000
€12,787,200
€15,344,640
€18,413,568
€73,481,408
Scenario 3 (Baseline Volume + 30%) with €12,000 cost reductions
€600,000
€780,000
€1,014,000
€1,318,200
€1,713,660
€2,227,758
€7,653,618
€2,400,000
€3,120,000
€4,056,000
€5,272,800
€6,854,640
€8,911,032
€30,614,472
Scenario 3 (Baseline Volume +
30%) with €37,000 cost reductions
182
 kom (2018) 0241 - Ingen titel
1900839_0184.png
Operational cost
reductions at
low volume (50
operations)
Operational cost
reductions at
High volume
(200 operations)
€1,850,000
€2,405,000
€3,126,500
€4,064,450
€5,283,785
€6,868,921
€23,598,656
€7,400,000
€9,620,000
€12,506,000
€16,257,800
€21,135,140
€27,475,682
€94,394,622
183
 kom (2018) 0241 - Ingen titel
1900839_0185.png
A
NNEX
9: C
ALCULATION METHOD FOR POTENTIAL SAVINGS FOR COMPANIES BROUGHT
ABOUT BY THE USE OF DIGITAL TOOLS AND PROCESSES THROUGHOUT A COMPANY
'
S
LIFECYCLE
This annex presents the data and methods used for calculating the potential savings that
companies could make thanks to rules on:
A) Online registration: Despite the limitations of the available data and the assumptions
used for these calculations, the results clearly indicate that the more companies would
chose to register online as a legal entity, the more the registration costs would decrease
compared to the costs for paper-based registration.
B) Elimination of multiple submission of company information by implementing the
'once-only' principle. Here also despite limitations of available data it is clear that any
situations in company law rules where companies would be required to submit certain
information only once would contribute to savings both for companies and public
administrations.
A) Online registration
1. Data sample and assumptions
Two sets of data have been used for these calculations:
- Costs of company registration in 13 Member States
308
both for online registration
and paper-based registration of a company. For some of these Member States the
registration costs were available as a range comprising the minimum and the
maximum cost for each procedure (online vs paper-based). Where the original cost
was in a currency other than Euro, the equivalent in Euro was considered.
- Eurostat data concerning birth of new limited liability companies in the same 13
Member States for the year 2014 (this being the latest data available).
Concerning the cost of company registration, this was calculated as the sum of all fees
incurred by companies in order to complete the company registration, including, where
applicable, fees for registration with the business register, notarial fees and fees for
publication in the national gazette.
For 2 Member States the cost for online registration is "not applicable" (as the procedure
is not available), however a cost has been calculated based on the average in the other 11
Member States. For this reason all other calculations consider two samples: one of 11
Member States and one of 13 Member States.
Even though these samples consists of just less than half of the Member States, they are
considered as representative given the total number of new companies registered in these
308
Based on Annex to Everis study
184
 kom (2018) 0241 - Ingen titel
countries: the 11MS sample represents 65.78% of the total population of new companies,
while the 13MS sample represents 71.26%.
2. Scenarios
Even for the Member States which allow both online and paper-based registration of
companies there is very little data available about the number of company registrations
completed online. It is therefore even more difficult to make projections about the
number of companies that would register online should they have the option to do so. For
this reason three scenarios are being considered:
-
Scenario 1: Low exposure to online registration procedure.
Should Member States
allow companies to register online, it is estimated that 25% of new companies
would chose this method of registration. The other 75% would still register using
the paper-based method.
-
Scenario 2: Medium exposure to online registration procedure:
Same as above, but
50% of new companies would register online and the other 50% would use the
paper-based method.
Scenario 3: High exposure to online registration procedure:
In this case it is
estimated that 75% of new would register online and only 25% would use the paper-
based method.
-
3. Calculations
All calculations are comparing cost of online registration vs cost of paper-based
registration.
For each of the 3 scenarios above and for the two samples (11MS and 13MS), the total
cost of company registration was calculated as an
average cost
of registration, i.e. the
average between the lowest and highest cost of registration
Scenario 1: Low exposure to online registration procedure
Online registration, per MS: average Cost of registration x Number of new
companies x 0.25
Paper-based, per MS: average Cost of registration x Number of new companies x
0.75
Then the total (online + paper-based) was calculated for 11MS and 13 MS.
Scenario 2: Medium exposure to online registration procedure
Online registration, per MS: average Cost of registration x Number of new
companies x 0.5
Paper-based, per MS: average Cost of registration x Number of new companies x 0.5
Then the total (online + paper-based) was calculated for 11MS and 13 MS.
Scenario 3: High exposure to online registration procedure
185
 kom (2018) 0241 - Ingen titel
1900839_0187.png
Online registration, per MS: average Cost of registration x Number of new
companies x 0.75
Paper-based, per MS: average Cost of registration x Number of new companies x
0.25
Then the total (online + paper-based) was calculated for 11MS and 13 MS.
The summary table clearly indicates that
the more companies would register online,
the more the cost of registration would decrease.
This is true for the two samples and
for all scenarios:
Scenario
Scenario 1
Scenario 2
Scenario 3
Average total 11MS
€ 219,876,126.53
€ 180,576,788.28
€ 141,277,450.03
Average total 13MS
€ 238,185,013.15
€ 196,112,517.79
€ 154,040,022.43
The graph below also illustrates this savings for the two samples:
4. Data for calculations
The following table presents that data used for the calculations:
Country
Low
Belgium
Cyprus
Czech
Republic
Denmark
€ 2,031.91
€ 415.00
€ 185.02
€ 90.06
Online
High
€ 2,114.41
€ 515.00
€ 185.02
€ 90.06
Paper-based
Low
€ 2,255.97
€ 395.00
€ 478.29
€
90.06
High
€ 2,338.47
€ 495.00
€ 667.25
€ 90.06
Online
Paper-
based
Average
€ 2,297.22
€ 445.00
€ 572.77
€ 90.06
New
companies
€ 2,073.16
€ 465.00
€ 185.02
€ 90.06
16,232
1,836
18,236
11,991
186
 kom (2018) 0241 - Ingen titel
1900839_0188.png
Estonia
Finland
France
Germany
Greece
Hungary
Poland
Portugal
Spain
UK
€ 390.75
€ 415.00
€ 46.99
N/A
€ 10.00
N/A
€ 23.08
€ 220.00
€ 133.52
€ 64.69
€ 390.75
€ 415.00
€ 206.20
N/A
€ 70.00
N/A
€ 23.08
€ 360.00
€ 133.52
€ 88.07
€ 390.75
€ 480.00
€ 46.99
€ 255.00
N/A
€ 176.89
€ 369.25
€ 360.00
€ 203.52
€ 139.77
€ 390.75
€ 480.00
€ 206.20
€ 820.00
N/A
€ 337.70
€ 8,255.89
€ 360.00
€ 253.52
€ 209.91
€ 390.75
€ 415.00
€ 126.60
-
€ 40.00
-
€ 23.08
€
290.00
€ 133.52
€ 76.38
€390.75
€ 480.00
€ 126.60
€ 537.50
-
€ 257.30
€ 4,312.57
€ 360.00
€ 228.52
€ 174.84
7,423
10,106
141,970
30,101
-
19,055
26,052
27,793
72,406
256,910
B) Multiple submission of company information / Once-only principle
Section 5.1.2.2 of this impact assessment provides an analysis of the impact that the
possible options for addressing the issue of multiple submission of company information
to more than one public authority. in this context, it is mentioned that while exact savings
of these measures are difficult to estimate, the new rules would partly contribute to the
overall savings that the implementation of the once-only principle at EU level can bring.
It has been estimated that such overall savings could result in annual net savings of as
much as
€5 billion per year.
The following provides details on how this figure has been
calculated in the 2012 study on eGovernment and reduction of administrative burden
309
.
Estimation for 3 countries
The Cost benefit analysis (CBA) was based on the evidence gathered for the three so-
called “champion” countries which were selected for an in depth cost-benefit
analysis
(CBA). The three "countries of excellence" were Denmark, the Netherlands and the
United Kingdom and they were selected were selected based on the following criteria:
•
The presence of effective and efficient electronic procedures and general
eGovernment;
•
Standards and advancement, in order to ensure the significance of the selected
cases;
• The centrality of the “once only” principle in national policies
and strategies data
availability and the presence of information and reports on initiatives, policies and
strategies concerning the “once only” principle and other ABR initiatives;
•
Replicability and reliability potentials in order for other countries to easily
transfer and scale best practice initiatives and solutions;
•
The extent and amount of measurements of administrative burden reduction and
“once only” principle initiatives, for instance standard cost models, KPI’s and
business case approaches;
309
Based on
Final Report: Study on eGovernment and the Reduction of Administrative Burden (SMART
2012/0061), p. VI.
187
 kom (2018) 0241 - Ingen titel
•
The extent and amount of measurements are further indicating both best practice
outcomes/effects and early indications of replicability potentials;
• The advancement of the countries’ data infrastructure, in particular common base
registries and other significant databases;
•
Multilevel cooperation and cross government cooperation on the national,
regional and local levels of “once only” principle initiatives and solutions.
The CBA assessed the costs and benefits of relevant initiatives of the “once only”
principle and digital by default programmes in these countries. The collection of
necessary data for the cost-benefit analysis also covered interviews with stakeholders in
the selected countries.
The analysis showed that in DK in the timeline 2012- 2020 the Basic Data Programme
has brought potential total savings that are expected to reach EUR100 million annually in
2020. For UK the potential savings fall inside a range of EUR 2,0 and EUR 2,1 billion of
savings per year.
Extension of the results to EU28
The projection of the results gathered for 3 countries was extended to EU28 based on two
main hypotheses:
Hypothesis 1: all countries start from the same level of development in the
implementation of each programme. Countries having an enhanced level eGovernment
(evaluated through the UN e-Government Development Index UN-EGDI) are
nonetheless expected to experience reduced costs and hence higher net benefits;
Hypothesis 2: all countries are expected to adopt the same planning/implementation
strategy used by the three
“best practices”.
In addition, three variables were used to rescale the CBA results:
•
The population as a proxy for the size of countries;
•
The UN-EGDI as a proxy for the level of progress in the adoption of e-
technologies;
•
The average cost per hour of a Public Official, derived from the Cross-Border
Services Study.
The three variables considered were normalized with respect to the level observed in the
“best practice” countries to rescale potential costs and benefits for their
respective
programmes.
Results for EU28
According to the study:
• The extension of the Danish approach to implement the “once only” principle is likely
to generate an annual net saving at the EU 28 level, amounting to around EUR 5
billion per year by 2017.
•
The potential impact of the UK Digital Government Strategy at EU level is around
EUR 10 billion of annual savings.
188
 kom (2018) 0241 - Ingen titel
1900839_0190.png
• The implementation of the “once only” principle based on the Dutch RNI approach is
expected to produce net benefits amounting to around EUR 550 million at EU level in
a time horizon of 15 years.
It should be noted that a 2017 study which specifically looked into the possible policy
options at EU level for the implementation of the once-only principle
310
was not able to
make any new cost estimates and referred back to the figures presented above. The
authors of the study acknowledge the shortage of data in making precise estimates:
At the present time, there are not enough data to allow precise estimates of the impacts
of cross-border OOP implementation on businesses and individuals. While there is
some evidence of cost savings to public administrations, there is a shortage of data on
required investment costs; levels of engagement and maturity vary greatly across
Member States and, where implemented, OOP cannot clearly be separated from the
services and other activities to which it applies. Nevertheless, some EU Member States
have already embraced OOP for one or more of the following reasons:
1- Reducing the administrative burden on citizens and businesses;
2- More efficient (lower-cost, more effective) government administration;
3- Fraud prevention.
Study by Jonathan Cave, Maarten Botterman (GNKS Consult BV), Simona Cavallini, and Margherita
Volpe (FORMIT):
EU-wide digital Once-Only Principle for citizens and businesses - Policy options and
their impacts
(2017)
310
189
 kom (2018) 0241 - Ingen titel
1900839_0191.png
A
NNEX
10: E
MPLOYEE PARTICIPATION AT BOARD LEVEL
Board-level employee representation means that employees are granted the right to be
represented through their elected representatives in the board of directors or the
supervisory board of the company with decision making power. Some Member States
provide for an employee participation system in national legislation, some not. The issue
of the employee participation is important for cross-border operations in cases in which
employees already had the rights to be represented at the board before the cross-border
operation was carried out.
There are various forms of employee participation in Member States, ranging from little
influence on the board to an equal representation of employee representatives and
shareholders in the board. However, in most cases, where the national legislation
provides for such system, employee representatives are in minority in companies' boards
and therefore their influence is not decisive.
Companies can have different management and supervisory structures, either a monistic
("single-tier") or a dualistic ("two-tier"). The corporate management structure in force in
the company has an impact on how the employee participation is organised. In the first
case, the company consists of one board which exercises both supervisory and
management functions
311
and employee representatives sit on that board. In the dualistic
model the company has a management board in charge of running of the company and a
supervisory board responsible for monitoring
312
, and employee representatives sit on a
supervisory board. In both cases, employees are involved in decision-making processes
of the company. There are also several legislations that allow a free choice between these
two models.
313
.
In 17 out of 28 Member States, plus Norway, employee participation is required in
limited liability companies whereas the system is as follows
314
:
Country
(including EEA)
Austria
Belgium
Bulgaria
Cyprus
Czech Republic
Scope
Ltd. > 300 employees
Plc
-
-
-
State-owned Plcs
Company's board
structure
Dualistic
Monistic
Monistic and dualistic
Monistic
Monistic and dualistic
(only private sector
companies can choose
the monistic structure)
Number of employees
in the board
1/3 of the Supervisory
Board (SVB)
-
-
-
1/3 of SVB
311
312
As for instance in the UK, Belgium, Ireland, Spain. Sweden and Greece.
As for instance in Germany, Austria, Slovakia and Poland.
313
As for instance in Denmark, Finland, France, Italy and Luxembourg. The choice between the two
systems is also allowed for European Companies (SE).
314
Conchon, Kluge, Stollt, Worker board-level participation in the 31 European Economic Area countries,
ETUI (August 2015 update) available at
https://www.worker-participation.eu/National-Industrial-
Relations/Across-Europe/Board-level-Representation2/TABLE-Worker-board-level-participation-in-the-
31-European-Economic-Area-countries.
The table comprises information on board-level representation in
the 28 EU Member States and Norway in 2015.
190
 kom (2018) 0241 - Ingen titel
1900839_0192.png
Country
(including EEA)
Croatia
Scope
Ltd. > 200 employees
Plc
Ltd. & Plc > 35
employees
Denmark
Company's board
structure
Monistic and dualistic
(only Plc can choose
the monistic structure)
Monistic and dualistic
Number of employees
in the board
1 representative
1/3 of board with a min.
of 2 members (min. 3
members on the board
of the parent company
of a group which falls
within the scope of the
regulation)
-
1/5 (max. 4 members)
or based on agreement
,
employer decide on
which board they will
sit
<200 empl. 2 members,
up to 1/3
>200 empl.: 1/3 of the
board
In subsidiaries:
200-1,000 empl.: 3
members
>1,000 empl.: 1/3 of the
board
1/3 or 1/2 of SVB, at
least one being an
executive manager
Estonia
Finland
-
Ltd. & Plc > 150
employees
Dualistic
Monistic and dualistic
France
State-owned Plc
Private sector Plc
(voluntary)
Private sector Plc
(compulsory) > 500
employees in France
or > 5.000 employees
worldwide.
Ltd. & Plc >500
employees to 2000
employees
Plc & Ltd > 2000
employees
companies in the iron,
coal and steel
industry > 1000
employees
State-owned Ltd. and
state-owned Plc
Ltd. > 200 employees
Plc > 200 employees
Monistic and Dualistic
Germany
Dualistic
Greece
Hungary
Monistic
1 representative
1/3 of SVB or based on
agreement
1/3 of the board
-
-
-
up to 1/3 of the board
Ireland
Italy
Latvia
Lithuania
Luxembourg
Monistic and dualistic
(only Plc can choose
the monistic strucure)
state-owned commercial Monistic
companies and state
agencies
-
Monistic and dualistic
-
Dualistic
-
Monistic and dualistic
Plc > 1.000 employees
Monistic and dualistic
state-owned
companies
191
 kom (2018) 0241 - Ingen titel
1900839_0193.png
Country
(including EEA)
Malta
Netherlands
Scope
-
Ltd. > 100 employees
Plc. > 100 employees
commercialised and
privatised companies
State-owned Ltd.
State-owned Plc
-
State-owned Ltd. and
state-owned Plc
Plc > 50
employees(or <50
employees if
provided for by the
articles of
association)
Plc & Ltd > 50
employees
Company's board
structure
Monistic
Monistic and Dualistic
Poland
Dualistic
Portugal
Romania
Slovakia
Monistic and dualistic
Monistic and dualistic
Dualistic
Number of employees
in the board
-
1/3 of SVB (dualistic)
or 1/3 of the non-
executive
directors’
seats (monistic)
2/5 in commercialised
and min 2-4
representatives in
privatised companies
Based on the articles of
association
-
1/3 up to 1/2 of SVB (if
provided by the articles
of association) or 1/2
(for state-owned
companies)
Slovenia
Monistic and dualistic
(only Plc can choose
the monistic structure)
Spain
Sweden
state-owned
companies >1000
employees
state-owned
companies in the
metal sector> 500
employees
Ltd. > 25 employees
Plc > 25 employees
Monistic
1/3 up to 1/2 (defined
by the articles of
association) (dualistic)
1/4 with minimum 1
representative (defined
by the articles of
association (monistic)
2-3 representatives
Monistic
United Kingdom
-
Monistic
2 to 3 representatives
(max. 1/2)
(<1,000 employees: 2
members
>1,000 employees +
operating in several
industries: 3 members)
-
As indicated in the table, the systems of employee participation on board level vary
significantly among Member States. Especially the thresholds for the system to apply and
the power of employee representatives are different between MS.
192
 kom (2018) 0241 - Ingen titel
1900839_0194.png
A
NNEX
11: T
HE
SME T
EST
–
S
UMMARY OF RESULTS
(1) Preliminary assessment of businesses likely to be affected
The simpler and faster registration and filing procedures through digital tools will reduce costs and
administrative burdens for companies. Harmonised rules will enable companies to conduct cross-border
operations faster and at lower costs, in particular lower costs of legal assistance and will limit the risks for
companies caused by legal uncertainty. This will help businesses to adjust and reorganise their structures to their
changing needs that will help them to be more competitive in the Single Market. (See annex 3)
(2) Consultation with SMEs representatives
Consultation with SMEs took place throughout the following processes:
Public consultation which ran from 10 May 2017 to 6 August 2017 (See Annex 2). Responses were
received from 25 business groups, including those representing SMEs.
The public consultation was presented to the SBA Follow-up Meeting with Stakeholders on 14.6.2017
Regular bilateral meetings with business groups.
Individual complaints and submissions received from SMEs concerning the regulatory environment.
SMEs and Business Groups were broadly supportive of proposals contained in Company Law initiative,
particularly in regards to proposals on digitalisation and cross-border conversions.
(3) Measurement of the impact on SMEs
There was no specific analysis of the distribution of the potential costs and benefits of the policy options over
the businesses' size. SMEs, and especially small and micro-enterprises, would be particularly positively
impacted by these proposed measures, as they are the ones with the greatest need for new cross-border
operations rules. They cannot afford expensive, indirect or sequential cross-border operations. The same applies
to the proposed measures to improve the use of digital tools, which are mostly needed by smaller companies to
cut costs and stay competitive.
(4) Assess alternative options and mitigating measures
In section 6.2 on overall impacts, it is concluded that the selected options are highly likely to have a very
positive economic impact on business stakeholders in general, including SMEs. However, in relation to the
proposed new procedure for cross-border conversions and divisions, the requirement of mandatory independent
expert report under Option 1 of section 5.2.1 could represent a disproportionate burden for smaller businesses.
Therefore, it could be considered to derogate from this requirement for small and micro companies where the
burden would be most harshly felt.
193